Senior Bibliographic Specialist II

Princeton, NJ
Sep 02, 2017
Institution Type
Four-Year Institution

Requisition # 2017-7306
Department Library-Technical Services
Category Library
Date Posted 2 weeks ago
Full-Time / Part-Time Full-Time
Application Deadline 9/18/2017


The Acquisitions Services Department is seeking a highly motivated and energetic individual for an advanced-level Bibliographic Specialist position dedicated to managing rare and antiquarian material and to processing other special order requests for Library material. Providing support within a team environment and working closely with the Marquand Library staff, the primary responsibility of this candidate is to manage the acquisitions process for special materials requested by the Art Library.

The secondary function of the position is to provide the Monograph Acquisitions Team with a centralized resource with advanced expertise to process complex and urgent requests for library material of all types and formats. In addition to these advanced-level tasks, the candidate provides support to the team whenever possible by processing "regular" monographic material and performing traditional acquisitions tasks using the Library's online integrated system.


  • Processes Rare and Antiquarian materials of all types and formats: Manages the acquisition and processing of rare antiquarian materials requested by the Art Library; Performs all acquisition tasks from the point of pre-order searching, to purchase order creation, carefully unpacking & receiving fragile material, invoicing, and delivers rare receipts to a secure location for review until material is transported to the rare materials catalogers; Processes special order requests and receipts for other Rare Book library locations (Rare Books and Special Collections) whenever required.
  • Handles Special and Complex Orders for urgently needed and non-traditional library materials of all types and formats: Individual essentially provides the Acquisitions Team with a centralized resource with expertise requisite to expedite and facilitate the processing of urgent requests for materials of any type and acts as a specialized resource whenever a ‘book detective' or ‘internet sleuth' is needed to track down out-of-print or other difficult to locate items: Processes such requests using both traditional and online ordering techniques, navigating websites that often require creating online accounts and processing payments via a departmental credit card; independently selects the appropriate vendor and/or the method of payment to process most special order requests.
  • Processes materials received on Approval Plans: processes various approval plan receipts handled by the Monograph Acquisitions Team; Tasks include searching titles against existing holdings, importing, creating and updating bibliographic records that represent the new acquisitions, loading purchase orders from work files, creating invoices in the online Acquisitions system (Voyager), and preparing return purchase orders for rejected and duplicate items.
  • Processes standard / non-rare firm order material, performs order maintenance and other miscellaneous tasks: Provides support to the Team by processing “regular" monographic orders and receipts by performing preorder searching, placing of orders and receiving and cataloging material with LC (Library of Congress) copy on the Library's online integrated system; Communicates regularly with Acquisitions Services colleagues, vendors, bibliographers, and catalogers, to investigate and resolve problems encountered throughout the entire acquisitions and receiving process.


Essential Requirements:
  • Minimum 3 years' experience in an academic library environment or equivalent experience demonstrating the ability to perform critical analytical work with detailed information.
  • Expertise with bibliographic data with advanced skills in searching, analyzing, and interpreting detailed bibliographic records and an ability to make sound judgments based on such analysis.
  • Expertise in searching the Internet, effectively navigate websites, create online accounts and processing payments, specifically with library vendors, antiquarian dealers, publishers, and other institutions' online sites.
  • Excellent organizational skills; able to prioritize work and perform several basic tasks simultaneously.
  • Ability to work quickly, accurately, and thoroughly with great attention to details.
  • Excellent communication skills, orally and written, effectively communicate with internal and external contacts.
  • Demonstrated ability to work independently as well as cooperatively with others within a team environment.
  • Must work effectively under the pressure of deadlines and be flexible to accommodate changes in workflows.
  • Demonstrated ability to identify and resolve problems when processing library material of all types and formats.
  • Proficiency using MS Office software suite; readiness to learn & apply new technology and software applications.
  • Reading knowledge of one modern European language in addition to English.
  • Physical requirements include the ability to lift/move books or other library materials from book trucks to work areas, moving book trucks, and able to spend most of the day working at a computer.

  • Experience in library acquisitions services within an academic environment.
  • Comprehensive understanding of technical services, especially approval plan processing, continuing resources, LC cataloging procedures, knowledge of MARC format records and other cataloging procedures.
  • Experience using Voyager integrated system or other online library acquisition and cataloging systems.
  • Knowledge of the book trade and/or publishing industry, in particular the physical characteristics of rare books and other antiquarian material such as exhibition catalogs, manuscripts, graphic, and numismatic materials.
  • Experience handling fragile or rare material; ability to provide appropriate care and security needed for such items.
  • Knowledge/experience with the acquisition and processing of electronic/digital resources, and other non-book materials eBooks, videos, streaming rights, etc.).
  • General knowledge or expertise in the field of art and architecture.
  • Working knowledge of a variety of languages, scripts, and alphabets, and with a variety of formats, printed and non-print informational material; reading knowledge of additional modern European, Middle Eastern, or Far Eastern language and ability to transliterate non-Latin alphabet languages to Latin alphabet.
  • Bachelor's Degree or equivalent combination of education or experience.

The final candidate will be required to complete a background check successfully.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

BLB, 05

Standard Weekly Hours


Eligible for Overtime


Benefits Eligible


Essential Services Personnel (see policy for detail)


Physical Capacity Exam Required


Union Code

LIB-Amer Fed State County Mun Emps

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