General and Sponsored Project Accountant

The Department of Physics is seeking a General and Sponsored Project Accounting Professional to perform a wide variety of financial duties such as financial management and professional accounting support to the Professional Research Experience Program (PREP) and other department faculty and research groups in the Department.

This position reviews, analyzes, and reports on expenditures for research grants, contracts and other fund accounts, and assures compliance with GASB principles of accounting and state fiscal rules through audit and analysis of financial transactions and records, and oversees the interpretation of statements and reports, expenditure projection reports, and organization of grant documents and other confidential information. In addition, this position acts as the personnel/payroll liaison for undergraduate researchers, graduate students, and research faculty appointments. The Project Accountant is also responsible for reviewing and implementing procurement requests to assure conformance to statutes, rules, regulations and procedures governing such items, and provides administrative support for department and faculty and student travel. This position will create and recommend improved processes to ensure compliance with all fiscal regulations and policies.

Who we are:
For more than twenty years, CU-Boulder and NIST have jointly run a very successful Professional Research Experience Program (PREP) at the NIST Boulder Laboratories. The program has blossomed over time and has the largest participation ever. Approximately 800 students and post-doctoral associates have participated in this program since 1994. PREP participants are undergraduate or graduate students, and Research Faculty employed by the University of Colorado, Boulder (UCB) with NIST (National Institute of Standards and Technology) funding. In addition to researchers, top students from STEM-related departments, such as Physics, Computer Science, Engineering, & Math, may apply for PREP.

What your key responsibilities will be:
Manage Grant, Contract and Fund Accounts
• Monitor activities in all research and general funds and independently analyze the needs of individual project and program accounts.
• Use professional judgement to choose most appropriate and fiscally sound methods of fund financial disbursement ensuring that they are in compliance with GASB principles of accounting and state fiscal rules, funding agency rules and University and Department regulations and policies.
• May devise, implement or revise internal accounting procedures based on program and project contract or grant needs.
• Monitor expenditures, project expenditures and perform post award management of research contracts and grants, including subcontracts.
• Verify indirect cost returns in compliance with university, college and department policy.
• Prepare annual budgets for auxiliary funds.

Proposal and Award Resource Advisor
• Advise grant proposal writers on the use of proper forms, budget templates and processes in proposal preparation.
• Assist faculty members with at-risk forms if proposal has been funded but not yet processed through the CU system.
• Monitor entries in the OCG database for new and existing award funding and notify faculty member of anticipated problems by analyzing the information available and comparing it to proposal documentation.
• Advise faculty members when expenditures and/or encumbrances differ from planned budgets and propose solutions to assist faculty in managing these accounts.
• Assist faculty members with the audit processes required by OCG and SPA, ensuring that all documents meet audit standards.
• Prepare periodic and ad hoc grant project or program financial reports for the PI and PREP Program.

Graduate Student, Research Faculty and other Department Appointments
• Using professional judgement and knowledge of university rules and policies, advise Department and faculty as to which position types to use to hire new employees, recommend salaries for new research associates, professional research assistants, and senior research associates based on Physics salary tables, set salaries for student assistants.
• Oversee all hiring paperwork for undergraduates, Graduate Research Assistants, Visiting Scholars, and Research Faculty using appropriate University processes for non-PREP participants (and cross with payroll liaison for PREP).
• Enter and monitor appointments into the payroll system including funding information develop internal processes and deadlines, and communicate these to faculty members to ensure that data and other relevant information is compiled in a timely manner to enable position to meet deadlines set by payroll for hiring and biweekly and monthly payroll.
• Process tuition remission waivers for Graduate and Undergraduate students as needed.
• Process changes to funding for research personnel as instructed by PI/faculty member or based on review of fund balances.
• Work with ISSS to recommend appropriate documents needed for international scholars. Process visa paperwork for international research faculty.
• Work with NIST and the new hire to determine the appropriate type of visa and work with ISSS and the researcher to ensure paperwork is submitted sufficiently ahead of time in anticipation of the start date.
• Understand the complex rules/policies involving international researchers.
• Communicate and anticipate end dates of each international well enough ahead of time to determine if a renewal is necessary.

Manage Purchasing and Accounts Payable and Receivable Functions for all Fund Types
• Review purchasing requests and prepare proper documentation to implement purchases to assure conformance to statues, rules, regulations and procedures governing such items.
• Verify availability of funds in appropriate budget pools for purchases.
• Oversee preparation of procurement card, travel card, and reimbursement expense reports in compliance with Federal, State, University, and Department policies.
• Review documentation for accuracy and proper authorization.
• Authorize payment for invoices for supplies and services obtained.
• Collect on invoices for supplies and services performed by scientific labs when due payment.
• Payment for visa processing fees are made in Marketplace and moving reimbursements are processed in a timely manner.
• Based on monthly professional review and reconciliation of accounts, recommend and process cost transfers with appropriate documentation to clear deficits, correct errors and move expenditures to proper accounts.

Administrative Support
• Advise and assist with travel requests and expenses.
• Assure proper travel approvals, relay University travel policies and procedures to travelers, and process travel expenses on the University's Concur system in accordance with all appropriate rules. Frequently, participants travel abroad, therefore, this process can be rather complicated and requires heightened awareness and attention to detail when preparing these expense reports.
• Recruit, hire, train and supervise student and/or temporary employees to assist with purchasing, travel, and other duties and is responsible for the annual evaluation of student workers.
• Assist and advise faculty members on annual research personnel evaluations and research group searches.

What we can offer:
The anticipated starting salary range for this position is $ 46,000 - $49,000/annually, commensurate with experience .

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be collaborative . Be proactive . Be successful . Be Boulder.


What we require:
    Bachelor's degree
      A combination of education and relevant experience may be substituted for the degree on a year-for-year basis.
    At least one year of experience in coordination or administration of sponsored project operations. Demonstrated skills in MS Word, Excel, Outlook, other MS Office programs.

What you will need:
    Ability to work independently to meet timelines and resolve problems without close supervision. Understanding of fund accounting principle. Ability to work within a team in a friendly and professional manner Excellent communication skills to relay accurate, timely and helpful information to all constituents. Excellent written and oral communication skills. Strong analytical, problem-solving, and interpersonal problem-solving skills. Ability to handle multiple, complex assignments.

What we'd like you to have:
• Experience with ISSS visa policies
• Experience with Export Controls
• Experience with CU Travel Policies
• Experience with CU Systems (HCM, Marketplace, FIN, Cognos, SIS, Concur, InfoEd and other CU systems)
• At least two years of experience in coordination or administration of sponsored project operations
Preferred qualifications may be used to further reduce the pool of applicants to those who are most highly qualified.

Special Instructions to Applicants:Please apply by September 14, 2017.

If you have technical difficulties submitting application information, please contact the CU Careers help desk at All other job related inquiries should be directed to the posting contact for this posting.

Application Materials Required:Cover Letter, Resume/CV

Application Materials Instructions:To apply, please submit the following materials to this posting at

1. A current resume.
2. A cover letter that specifically addresses the job requirements and outlines qualifications. Must include date ranges and whether full time or part time work.

Please combine materials into one document and upload as titled: Last-First-Req ID.
Please do not upload references at this time.

Job Category: Finance and Accounting

Primary Location: Boulder

Department: B0001 -- Boulder Campus - 10180 - Physics

Schedule: Full-time

Posting Date: Aug 31, 2017

Closing Date: Sep 21, 2017, 10:59:00 PM

Posting Contact Name: Boulder Campus Human Resources

Posting Contact Email:

Position Number: 00002057