Communications and Stewardship Officer

Stanford University

Communications and Stewardship Officer

Job Number:

Communications and Stewardship Officer/ Stewardship Officer 2 50% FTE, Two year fixed-term

Note: Not all unique aspects of the job are covered by this job description

This Stewardship Officer position will work closely with the Director of Stewardship and the stewardship teams within central Communications & Stewardship to produce high quality communications, reports, recognition, and events for a portfolio of the university's most generous donors. This 50% time, 2 year fixed-term Stewardship Officer will be particularly involved in the renewal of two university-wide leadership-level recognition societies.

Stewardship officers at Stanford work to foster the relationship between the university and its donors through activities that acknowledge, recognize and report on their gifts to Stanford. The group holds itself to the highest standards of accuracy, execution, and quality for all aspects of its projects.

Stanford is committed to a donor-centric approach to development. Each member of the Communications & Stewardship team plays a role in ensuring that the experience of Stanford's donors around their philanthropy is an exceptionally positive and fulfilling one.

JOB PURPOSE: Manage stewardship programs designed to communicate with the university's donors. Create and implement customized and comprehensive stewardship plans.


  • Participate in defining the stewardship strategy in adherence to the university's stewardship standards.
  • Develop and implement programs that recognize and report to donors.
  • Responsible for the allocation of resources for stewardship reporting, the gift acknowledgment process, and stewardship requests. Proactively monitor and manage the stewardship needs of donors. Build a complete understanding of each donor's involvement and giving activity.
  • Coordinate with staff and development officers to develop and produce key stewardship deliverables, including written (hard copy, email or online content), video, or events.
  • Maintain open channels of communications with stewardship colleagues across the university.

* - Other duties may also be assigned

  • Implement strategic plan for the renewal of two donor recognition societies, including planning large-scale donor events and coordinating communications from university leadership.
  • Coordinate the planning, research, and production of personalized narrative and financial reports to the university's leadership donors.
  • Draft letters, compile and copy edit reports, and manage reviews with OOD leadership.

MINIMUM REQUIREMENTS: Education & Experience: Bachelor's degree and five years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:
  • Strong client-service orientation and attention to detail.
  • Excellent interpersonal skills, and professionalism to interact with a wide range of people at different levels of an organization.
  • Exceptional verbal and written communication skills, including the ability to edit high-level correspondence.
  • Demonstrated experience leading project teams.
  • Proven ability to effectively and efficiently manage multiple priorities, with competing deadlines.
  • Must be able to conduct research and interpret information available in a database.
  • Ability to work independently and as part of a team.
  • Tact, discretion, and experience handling confidential information.
  • Proficient in MS Office Suite and database applications.
  • Demonstrated project management skills. Experience managing events a plus.
  • Demonstrated sound judgment in situations requiring independent decision-making and in handling confidential and sensitive material.
Certifications and Licenses: None PHYSICAL REQUIREMENTS*:

  • Frequently perform desk-based computer tasks, stand/walk, sit, use a telephone.
  • Occasionally light/fine grasping, lift/carry/push/pull objects that weigh up to 10 pounds, writing by hand.
  • Ability to obtain and maintain a Non-commercial Class Driver's license.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • May require working flexible hours, including nights and weekends.

  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Job Family: Development Job Series: Stewardship Job Code: 4322 Grade: H
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

Job: Development

Location: Office of Development
Schedule: Part-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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