Jenkins MBA Project Coordinator
Position Number: 00043077
Primary Function of Organization Unit: The Poole College of Management offers undergraduate degrees in accounting, business administration, and economics. At the graduate level, the College offers the Master of Business Administration, the Master of Accounting, and the Global Luxury Management program, along with masters and Ph.D. degrees in economics. The high-value, top-ranked NC State Jenkins MBA programs delivers hands-on learning that anticipates the demands of today's global marketplace, teaming up with industry leaders to immerse students in real-world projects that combine nimble thinking with innovative solutions. NC State offers the MBA full-time, part-time (evening) and online and currently enrolls about 600 students. The project coordinator will serve as a primary source of support to the Advising, Student Life, and Admissions teams for event planning, as well as in developing and delivering extra- and co-curricular activities and initiatives. This position reports to the Assistant Dean for the Jenkins MBA Program.
Essential Job Duties: The Project Coordinator works collaboratively with, and across, the various MBA platforms to include Full-time, Professional Evening and Online programs, where s/he will serve as the primary administrative lead in developing and delivering events, programming and other co-curricular activities and initiatives that serve to enhance the overall MBA student experience. This position will partner with the advising and student life team where efforts will focus on project management and event planning related to orientation, graduation, residencies, and other student and community building events. This position is the primary lead in planning the annual Jenkins MBA Grand Business Challenge case competition event. Additionally, this position will support the admissions team with their various recruiting and yield events. This person will represent the Jenkins MBA program while working with students, faculty, staff, program leadership, as well as campus and other external vendors. This position reports to the Assistant Dean of MBA Programs. *Raleigh Residencies* * The MBA program offers four residencies per calendar year; one in October, two in March and one in June. All evening and online students are required to attend one residency during their first semester in the program, and a second residency prior to graduation. * Each residency requires extensive planning and coordination. The project coordinator will research, negotiate contracts and secure venues; coordinate catering; work with external vendors as well as with University-approved vendors for branded items, and ensure that faculty members have the required course materials. * Each residency has a Moodle site that serves as the primary form of communication with the registered students; each site will be managed by the project coordinator. * This position will plan any other extra- and co-curricular events that are to be a part of the students' residency and on-campus experience. Orientation for Full-time Students: * Orientation is held prior to the start of the fall semester and is required for all new full-time MBA students to attend; typical class size is approximately 50-55 students. * The Jenkins MBA full-time advisor is the lead in planning this program with significant support from other advising team members as well as the project coordinator. * Program deliverables include the coordination of space; content coordination with faculty members and administrators from across campus; developing community and team building activities and, collaborating with our Career Management Center with regards to career-focused programming. * There is a Moodle site for this program; this will be managed by the full-time advisor but it is expected that support will be needed from the project coordinator. *Graduation* * The Jenkins MBA program has two graduation ceremonies and two receptions per academic year: o One ceremony and reception is held in December for all Poole graduates, and then a separate ceremony and reception is held in May for Poole graduate students. o The December ceremony is planned in collaboration with Poole's Undergraduate Office and then there is a separate reception for the MBA students. o The May event is a hooding ceremony for all Poole Masters and Doctoral graduates - the first time this event will be held is May 2018. * The project coordinator will serve as one of the primary administrative leads in planning both ceremonies and receptions to include coordinating ll details and needs with the Undergraduate Office, securing venues, managing the catering, ordering the gift for graduates, as well as promoting the events to the various constituents and subsequently managing RSVPs. *Grand Business Challenge* * The Grand Business Challenge is an annual case competition held in the fall semester. * The first time this event was held was November 2016; it was sponsored by Merck and 10 teams competed. * The project coordinator will oversee the planning and delivery of this event to include all logistics such as venue, vendors and catering. * The project coordinator will also serve as the primary Jenkins MBA point of contact while working in collaboration with the Merck team members who are tasked with the planning and execution of this event. * This position will assist in collecting and compiling all requisite accounting paperwork for students' travel reimbursements and/or prize money. Admissions Events * The Admissions team holds various recruiting and yield events throughout the year to include information sessions, lunch and learns, as well as a variety of receptions for admitted students. * The project coordinator will provide event planning support as needed to the Admissions team with regards to event logistics to include securing a venue, catering, travel, shipping materials etc. * Most recruiting events are local but the Admissions team is starting to travel out-of-state for various recruiting events starting summer 2017. *Program-wide Student Events* * This position will serve as the primary point of contact in planning program-wide student events; i.e., events that are open to all current MBA students and their partners / families. * Events that have been offered in the past and are expected to continue have included a pre-NCSU basketball game tent party, a summer family picnic and registering a team for the annual Krispy Kreme Challenge. * Potential future events may include coordinating a pre-NCSU football game tailgate gathering.
Minimum Education/Experience: Bachelor's degree plus post-baccalaureate professional experience is required
Department Required Skills: * Must demonstrate excellent attention-to-detail and accuracy * Excellent written communication, interpersonal, and organizational skills * Ability to manage multiple tasks and competing priorities * Must thrive in a fast-paced, service-oriented environment * Must be comfortable taking initiative while also being an active participant within a team environment * Proficiency in MS Office suite - Word, Excel, and PowerPoint or similar tools
Preferred Experience, Skills, Training/Education: * At least 2 years of experience in university academic environment * Previous event planning experience * Experience with Moodle
Necessary Licenses and Certifications: N/A
AA/EOE: NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.
Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree verified at "www.wes.org":http//wes.org. Degree must be obtained prior to start date.
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