Human Resources Analyst
invites applications for the position of:
Human Resources Analyst
SALARY: $39,966.25 /Year
OPENING DATE: 08/30/17
CLOSING DATE: 09/20/17 04:30 PM
DESCRIPTION OF BASIC FUNCTIONS AND RESPONSIBILITIES:
Under general supervision of the Associate Vice President of Human Resources or designee, performs professional Human Resources generalist work and analyses in support of the District's academic and classified Human Resources functions; and other related duties as assigned.
Incumbents serving in positions assigned to this class have, in the regular course of duties, access to, and may possess information relating to, the employer's employer/employee relations.
The Human Resources Analyst is the intermediate level classification among the Human Resources Division support staff series. Positions allocated to this class experience extensive contact with the public and staff. Performance of duties requires a working knowledge of district policies, rules, regulations, collective bargaining contract provisions, the organizational structure, and the ability to maintain confidentiality.
This class is distinguished from the next higher level class of Human Resources Specialist in that the latter is the advanced working level class in the series and is expected to be able to perform varied and complex assignments independently and without detailed guidance or instructions. This class is distinguished from the next lower level class of Human Resources Technician in that the latter works with the guidance of professional staff to perform routine para-professional level tasks within a well-defined and limited scope of responsibility, with accountability for performing complex as well as routine tasks.
Incumbents in this position contribute to institutional effectiveness, and support student success by serving as the Human Resources main point of contact for classified, adjunct and full-time faculty, and/or executive/administrative employment. In addition, incumbents in this position assist other Human Resources Department staff with various job duties that provide support to the campus.
CLASSIFICATION: Range 33 on the Classified Salary Schedule, 40 hours per week, 12 months per year. Work assignment hours are 8:00 a.m. to 5:00 p.m., Monday through Friday.
BENEFITS: Holiday, vacation and sick time will be provided. Our competitive benefits package includes medical, dental, and vision insurance provided at a share of cost on a pretax basis, CalPERS Retirement and an employee assistance program (EAP).
Employees have the option to contribute to:
• Health Savings Account (HSA)
• 403(b) and 457 Retirement Plans
• Section 125 Plan including Flexible Spending Accounts (FSA) and Dependent Day Care Accounts
In addition, employees have the option to purchase:
• Disability Income Insurance
• Cancer Insurance
• Life Insurance
• Accident Only Insurance
• Critical Illness Insurance
For more information regarding Employment and Benefit Policies, please view the Classified Employee Collective Bargaining Agreement.
TYPICAL DUTIES, KNOWLEDGE AND ABILITY:
• Greet office visitors and answer telephone calls; screen and direct calls and visitors to appropriate personnel; and take messages in the absence of the Human Resources Technician.
• Perform a variety of complex duties related to the recruitment, selection, employment, compensation and record maintenance of District personnel, assure compliance with county, state and federal regulations and guidelines concerning Human Resources administration.
• Ensure selected candidates meet the minimum requirements and/or comply with the equivalency process requirements established by the District, or by State law.
• Establish employment calendar annually for employees working less than twelve months per year, maintain related documentation and distribute to appropriate departments.
• Coordinate work assignments with the Lead HR Specialist in maintaining the District's authorization hiring and tracking process.
• Perform a variety of complex duties, preparing and processing a variety of confidential information including but not limited to assisting with salary analysis, upward mobility and reclassifications, along with other legal and compliance issues.
• Assist with the calculation of employee salary placements, enter information in to District software system and provide related documentation to the employee and appropriate departments.
• Maintain and process employee salary information in to integrated software system and provide related documentation to the employee and appropriate departments.
• Coordinate evaluation processes for employees.
• Provide and track appropriate documentation regarding the Affordable Care Act in accordance with county, state and federal regulations and guidelines.
• Assist in the preparation of materials for, and participate in, various training workshops.
• Function as the system administrator for computerized applicant tracking system including providing various reports on employee demographics to comply with government requirements.
• Develop and implement systems to ensure responsibilities are completed by deadlines and verify accuracy.
• Assist in the preparation of reports as required including retrieving, compiling and organizing information and data.
• Utilize the District's integrated software in performing the required duties of the position.
• Assist in the day-to-day activities of the office to assure efficient and effective office operations.
• Respond to requests for information from staff and the general public regarding District policies and procedures.
• Operate a variety of office equipment such as a computer, calculator, copy machine and scanning devices.
• Perform related duties as assigned.
• Methods, practices, terminology and procedures used in working with various employee groups of the College.
• District organization, operations, policies and objectives.
• Modern office practices, procedures and equipment.
• Record-keeping techniques.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills.
• Interpersonal and telephone skills usage tact, patience, courtesy and etiquette.
• Computer software (word processing, spreadsheet, database)
• Perform a variety of clerical duties related to the day-to-day functioning of the department.
• Interpret, apply and explain rules, regulations, policies and procedures.
• Type 50 words net per minute from clear copy.
• Establish and maintain effective working relationships with others.
• Meet schedules and time lines.
• Be organized and thorough in assigned tasks.
• Prepare reports by gathering and organizing data from a variety of sources.
• Work confidentially with discretion.
• Work efficiently with many interruptions.
• Operate a variety of office equipment such as computers, calculators, copiers and scanning devices.
• Make arithmetic calculations quickly and accurately.
• Make arrangements for meetings and conferences.
• Maintain a variety of files, records and logs.
• Plan and organize work.
Physical Ability to:
• Read and comprehend printed matter and text and data on computer monitors;
• Communicate intelligibly and effectively via speech, telephone, written correspondence, and/or email;
• Sit or stand for extended periods of time;
• Lift and/or carry 25 pounds;
• Exert manual dexterity sufficient for keyboard and other office equipment operation
• Any combination equivalent to: graduation from high school or its equivalent.
• AA degree preferred, including or supplemented by Human Resources, psychology and/or computer assisted office management courses.
• 3 years of progressively responsible technical or clerical experience involving the implementation of processes; preferably including community college, school district, or other educational agency; and/or experience in a Human Resources Department. (Education beyond an AA may be substituted for up to two years of related experience, on a year-for-year basis.)
Or any equivalent combination of education and experience.
Other Required Qualifications:
• Possess typing certificate demonstrating at least 50 wpm.
Online Application with Additional Required Materials to be attached to application:
typing certificate reflecting a minimum of 50 net wpm (online typing certificates, such as www.freetypinggame.net, will be accepted)
Online Application with Additional Preferred Materials to be attached to application:
Cover letter addressing criteria listed in the position announcement
College transcripts (unofficial will be accepted at the time of application)
Attention Internal Applicants:
• Internal candidates must also apply online and submit all required materials to be considered.
• Internal candidates cannot attach evaluations OR letters of recommendation from administrators or Board of Trustee members.
After formal application has been made, all application materials will be screened.
• Interviews will be by invitation only.
• Interviews are held on campus. No Skype or phone interviews.
• The District does not provide expense/travel reimbursement for this position.
New Classified Appointments will be placed at Step 2 on the Classified Salary Schedule and will graduate to the next step on July 1st if the hire date is before April 1, with subsequent steps annually thereafter to a maximum sixth step.
Longevity pay in accordance with Section 8.8 of the Classified Employee Collective Bargaining Agreement.
For full application instructions and position description, visit http://www.shastacollege.edu/Human%20Resources/Current%20Openings/Pages/ApplicantResources.aspx
The Shasta-Tehama-Trinity Joint Community College District ("Shasta College") does not discriminate against any person on the basis of race, color, national origin, sex, religious preference, age, disability (physical and mental), pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), gender identity, sexual orientation, genetics, military or veteran status or any other characteristic protected by applicable law in admission and access to, or treatment in employment, educational programs or activities at any of its campuses. Shasta College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking.