Grants and Contracts Specialist

Montclair, NJ
Aug 31, 2017
Institution Type
Four-Year Institution
Montclair State is New Jersey's second largest university. It offers the advantages of a large university - a broad undergraduate curriculum with a global focus, a wide variety of superior graduate programs through the doctoral level, and a diverse faculty and student body - combined with a small college's attention to students.

Posting Date August 30, 2017

Position Title Grants and Contracts Specialist

Vacancy # V-1373

Department Academic Affairs

Division Academic Affairs

Job Description

Reporting to the Dean, the Grants and Contracts Specialist will assist in managing and monitoring grants in the College of Science and Mathematics (CSAM). This individual will provide the support that will enable the continued growth of CSAM's broad research portfolio.

The main role of this position is front-line post-award grant administration, with the opportunity to expand support at all stages of pre-award and post-award tasks. The role will also include providing advice and interpretation to investigators in the application of general and specific funding policies, regulations, and requirements. The Specialist will act as a central CSAM point of contact for other University offices, such as the Office of Research and Sponsored Programs and Grants Accounting, and coordinate with the CSAM Budget and Website Managers.

Specifically, the Grants and Contracts Specialist will
• Support grant and contract start-up activities and communicate compliance guidelines;
• Process and maintain appropriate records for payments and reimbursements for accounts;
• Assist principal investigators with purchasing and hiring personnel;
• Prepare required reports for grant and contract activity; and
• Support in planning for and meeting deadlines.

Performs other duties as assigned.

The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position

Qualifications & Requirements

The Grants and Contracts Specialist will hold a Bachelor's degree and have four years of experience working with grants and contracts, and a working knowledge of federal and non-federal regulations for sponsored research. Proficiency with the use of computers, such as the programs Excel and database interfaces similar to PeopleSoft, is essential. Preferred skills include familiarity with university policies and procedures, particularly grants and contracts. In addition, the individual should have familiarity in research, technical and/or grant funded environments specifically post award experience with federal agencies such as NSF and NIH.

Anticipated Start Date October 1, 2017

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Organizational Marketing Statement:

Building on a distinguished 105-year history, Montclair State University is proud to be a leading institution of higher education in New Jersey. The university's six colleges and schools serve more than 19,000 undergraduate and graduate students in 300 majors, minors, concentrations and certificate programs. Situated on a beautiful, 250-acre suburban campus just 14 miles from New York City, Montclair State combines the instructional and research resources of a large public university in a dynamic, sophisticated, and diverse academic environment.

EEO/AA Statement:

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the MSU website at