Assistant Director of Admissions

Aug 30, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Assistant Director of Admissions

About Mills College:
Located in the foothills of Oakland, California, in the heart of the San Francisco Bay Area, Mills College is a nationally renowned independent liberal arts college for women with graduate programs for women and men. Since 1852, we've been empowering students to become creative, independent thinkers who take and inspire action. For more information, visit

Job Description:
Reports to: Executive Director of Admission

Summary of Position:
The Assistant Director works as a member of the admission staff and actively engages in the promotion of the value of a Women's college education. This position will recruit, evaluate and admit applicants to the College with a focus on meeting enrollment goals which include academic quality, sufficient number for revenue goals, maintenance of outstanding diversity, and admitting students who are likely to persist. This position requires strong leadership and teamwork skills and the ability to effectively use data to inform decisions. The Assistant Director position plays a vital role in ensuring that prospective students, counselors, and community partners are inspired, informed, and counseled on Mills College's academic programs and resources. The Office of Admission is a fast-paced, professional and confidential work environment which serves incoming graduate and undergraduate students.

Essential Job Functions:
  • In collaboration with the Director, using enrollment data to develop a strategic recruitment and enrollment plan serving prospective domestic and international transfer and Accelerated Degree Program students.
  • Establish, develop, and maintain communication throughout the college admission process with prospective students, families, guidance counselors and educational community partners through phone, email, direct mail, interviews, presentations and social media
  • Manage all aspects of recruitment travel including scheduling, transportation and accommodations in accordance with college-wide travel policies
  • Partner with graduate program Chairs in order to grow enrollment of Accelerated Degree Programs.
  • Assist in the development and implementation of a strategic communication strategy serving transfer and Accelerated Degree Program students.
  • Focus on data to evaluate ROI on outreach and recruitment efforts.
  • Possess an understanding of the challenges facing an admission office nationally and in California and demonstrate attention and responsiveness to College strategies which address these challenges
  • Participate in new student recruitment and conversion activities and efforts.
  • Manage Mills College Pathways, and Mills Peralta Promise initiatives.
  • Collaborate with Academic Records, Admission Operations, and other areas of campus as needed to promote transfer friendly processes with attention to articulation agreements and transfer credit analysis
  • Facilitate prospective student interaction with the Mills community, i.e. current students, athletics, academic programs, students resources, and alumnae
  • Develop and report enrollment data on trends in transfer and Accelerated Degree Programs
  • 10 to 12 weeks of travel is required, including evening and weekend work, primarily during fall months
  • Establish and maintain effective and productive working relationships within a diverse and multicultural environment
  • Counsel, advise, and direct students through the college admission and financial aid process with attention to the unique demands undergraduate and graduate students
  • Gain mastery of all enrollment related technology tools such as Slate, the Customer Relationship Management system (CRM) and Banner, the Student Information System (SIS)
Additional Duties and Responsibilities:
  • Maintains reports and records on transfer and Accelerated Degree Program application activity
  • Counsel and facilitate engagement with prospective students on all processes related to the submission of admission documents
  • Administer a process for the review of applications which is fair and equitable to student applicants, serves the needs and priorities of the College, and is consistent with NACAC's Statement of Principles of Good Practice.
  • Evaluate applications for admission and provide recommendations to the admission committee while meeting expected application review targets
  • Evaluate transcripts for pre-enrollment transferability
  • Application evaluation requires 10 weeks of file review, including evening and weekend work, primarily during winter months
  • Manage all activities and communication with offices on and off campus including but not limited to academic programs, financial aid office, college fair organizers, and alumnae
  • Communicate with the entire admission team the progress of special projects
Required Knowledge, Skills, and Abilities:
  • Intermediate knowledge of Microsoft Office, including Word, Excel and PowerPoint
  • Intermediate knowledge of Social Media, including Facebook, Twitter, and Instagram
  • Strong written and verbal communication skills
  • Ability to exhibit strong customer service orientation for all levels of College constituencies and members of the public.
  • Ability to take appropriate steps to promote and sustain effective working relationships within a diverse multicultural environment
Education and Training:
  • Bachelor's degree from an accredited college or university required; private college experiences preferred, Master's degree preferred
  • Four to six years of experience in admission or enrollment operations with proven track record of success in meeting expressed goals, preferably with experience serving transfer applicants.
Physical, Mental and Environmental Demands:
  • Valid driver's license
  • Ability to travel for outreach, recruitment or yield activities
  • Ability to work nights and weekends
  • Ability to carry boxes, bins and materials for recruitment travel and events
This position description is not intended to contain a comprehensive list of activities, duties, or responsibilities. Additional duties may be assigned based on business operational needs

Additional Information:
Mills College does not permit discrimination based on pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sex, sexual orientation, or gender identity. For more information on Mills' non-discrimination policy, please go to

Application Instructions:
To apply, please submit the following at
  • resume
  • cover letter and
  • contact information for three references.
Review of applicants will begin immediately; applications will be accepted until the position is filled.