University Events Coordinator/S

East Lansing MI
Aug 30, 2017
Institution Type
Four-Year Institution
Working/Functional Title

Registered Student Organization Advisor

Position Summary The Registered Student Organization Advisor of the Department of Student Life, oversees the registering of student organizations, activity planning processes, late night events and special Student Life initiatives including Sparticipation (fall resource fair). The position assumes full responsibility for working with the units and committees of Michigan State University responsible for initiatives aimed at enhancing student experience at the University. In addition to managing and maintaining several existing initiatives, the individual in this position will also design, direct, implement, and assess new initiatives. New initiatives will align with the missions of the Division of Student Affairs and Services and Michigan State University. The position exemplifies the Division’s quality standards and behaviors of respectful, responsive and resourceful. All programs under the auspices of this position seek to intentionally respond to the needs of students and the community in ways that are aligned with the university’s core values of quality, inclusiveness and connectivity.   Characteristic Duties and Responsibilities • Manage the annual registration and re-registration of some 700-900 student organizations • Manage the operation of major student group events on campus/Activity Planning process including the Activity Planning Forms (APFs) • Manage the screening and initial approval of all University financial accounts for new and returning student organizations on an annual basis. • Provide administrative and managerial oversight for a full-time staff assistant that works primarily with student planning and activity documentation. • Provide a supportive and safe environment, and encourage student leaders’ self-regulation at late-night social and major campus events. • Provide instruction and clarification of university rules, regulations, policies, and guidelines related to programming issues • Collaborate with the Spartan Leadership Center  • Co-plan, manage, and direct the annual Sparticipation event (fall resource fair) • Coordinate the vettingof the co-curricular programs for registered student organizations and leadership opportunities • Design assessment and evaluation mechanisms to ensure effectiveness of programs and processes  • Supervise graduate students • Serve as a representative of Student Affairs and Services on various committees and task forces including MSU Student Union Advisory Committee   Unit Specific Education/Experience/Skills

Knowledge equivalent to that which would normally be acquired by completing a four year college degree in Public Relations, Communications, Business or in an area related to the work being performed; three to five years of related and progressively more expansive work experience in a field related to the position including planning, coordinating, and managing special events; experience in word processing, database, spreadsheet, desktop publishing and/or presentation software; or an equivalent combination of education and experience. Position may require software specific to the operational activities of the employing unit.

Desired Qualifications Knowledge equivalent to that which normally would be acquired by completing one to two years of post-bachelor degree work such as a Master's in Higher Education Administration, Counseling or related field; three to five years of related and progressively more responsible and expansive work experience in student life administration, counseling, human relations, and/or program development; knowledge of legal, ethical, and affirmative action practices or an equivalent combination of education and experience. Training and experience in college student development; experience creating and implementing student success initiatives based on relevant data; demonstrated success in college student organization advising; capacity to facilitate leadership development opportunities for college students. Strong interpersonal skills and engagement with students, staff, faculty and community members. Required Application Materials
  1. Cover letter
  2. Resume or CV
  3. List of three professional references
Work Hours

During the academic year hours include variable nights and weekend to attend student events; during the summer hours are 8-5.

Bidding eligibility ends on 9/12/2017

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