University Information Systems (UIS) provides technical services and enterprise applications to the University of Colorado campuses and the Office of the President. UIS is committed to excellence in customer service and technical expertise. Through the development of enterprise applications, UIS supports the University as a whole with systems used by students, faculty, human resources employees, finance employees, and others.
This position reports into the UIS Project Management Office (PMO). PMO is a service focused organization that provides Portfolio & Project Management to the overall UIS (University Information Systems) organization. We strive to align our efforts toward industry standards in order to provide clarity and value to the services we provide. The nature of our work is collaborative with a strong focus on excellent communication both within and across groups as well as with the campuses.
This position's primary role will be to manage 3 to 4 assigned projects via UIS project processes and methods ensuring appropriate integration with the other projects in the overall UIS portfolio. While managing and supporting projects from conception to finish, this position will also aid in resource management, overall portfolio and project process development, and continuous improvement initiatives. In addition, the position will serve as a mentor, when assigned, to UIS employees that are leading a project on their own, aiding them in understanding and moving through the project process. The end goal is to aid University Information Systems (UIS) in improved effectiveness and efficiency with both currently running and future slated projects.
This position will provide project management experience including, but not limited to: project plan development, requirements gathering, timeline creation and implementation, risk analysis with corresponding mitigation plans, communication plan development, and monitoring and control of execution with correlating issue tracking and resolution. The expectation will be that the project manager will facilitate coordination between customer expectations, project needs, and resource capacity. The project manager is accountable for meeting project objectives, managing the project, and ensuring appropriate communication is occurring to management or appropriate governance committees regarding progress, status, issues, and metrics. The individual will assess past, current, and upcoming tasks immediately addressing latency or issues with appropriate manager and director involvement. The project manager will also work to ensure resource usage fits within the overall portfolio with weekly assessment to analyze and correct resource over allocation. In addition to direct project management duties, this individual will also serve as a mentor/trainer to project leads aiding them in successful execution of project processes. The overarching end goal for this position is to aid UIS in improved effectiveness and efficiency of services delivered via transparent project execution.
Duties and Responsibilities:
Duties for this role include, but are not limited to:
- Create Project Proposal with review by Customer, and signoff by Sponsoring Director. Schedule & Present to Project Management Review Committee for approval to move onto Planning phase
- Hold Kick off meeting with project team for planning phase
- Define roles, responsibilities, and stakeholders
- Gather requirements (with signoff by Customer), developing, assessing and selecting proper strategy for the project (SDLC or other)
- Creation of appropriate architecture designs and attribute identification with review by Design Review Team
- Initial creation of risk register with beginning risk identification and mitigation
- Communication plan reflecting audience, frequency, review by, and execution dates
- Creates required forms and follows procurement process (DQ, RFP, PO, etc.)
- Creation of timeline with predecessors, effort, resources, reflecting requirements, design, risk mitigation, communication, and other as identified by planning team. Review of timeline with both project team and customer
- Final presentation to Project Management Review committee for approval to move into Execution phase
- Schedule, lead, and facilitate weekly meetings base lined against timeline and update Project Plan
- Manage project plan and hold resources accountable for on-time task completion
- Control and monitor project scope within weekly status meeting with status report out per communication plan
- Assess resource usage weekly within timeline and ensure over allocations are corrected or Director attention is brought to resource assignment if larger portfolio issue exists (resource assigned to multiple projects at same time causing issue)
- Ensures communication plan is being followed with correct resource involvement as defined in the plan
- SLA updates as needed/discovered with SLA signoff
- Reminder on documentation for service as implementation occurs
- Schedule training for UIS Service Desk and others as needed for service roll out and go live
- Decommission of services no longer needed post-project (old servers, databases, etc.)
- PM solicits feedback from customer regarding Project lessons learned to understand if success criteria have been met (scope and requirements).
- PM holds lessons learned sessions gathering feedback project team, and managers resulting in Lessons learned documentation
Knowledge, Skills and Abilities:
- Highly effective communication, collaboration, and problem-solving skills
- Has utilized a central project tool with exposure to workflows, central templates, resource reports, and timeline functionality (i.e. Microsoft Project Server, TeamDynamix)
Who we are:
System Administration, which also houses the Office of the President, is located in the uptown neighborhood of Denver with an office in Broomfield and a few smaller offices located on the campuses. However, this position is located in Denver. Many of our departments support the educational and research missions of the four University of Colorado campuses. We provide diverse opportunities for professional development, innovation, and collaboration with talented staff and faculty.
The University of Colorado is committed to recruiting and supporting diversity and equality in education and employment. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans.
What we offer:
The salary range for this position is $85,000 - $95,000.
Benefits: The University of Colorado offers an excellent benefits package including:
- Medical, Dental, Disability, Vision, Life and Wellness
- Retirement: 10% Employer Match
- Paid Time Off
- Tuition Benefit
- ECO Pass
For more information on benefits programs, including eligibility, is available at www.cu.edu/employee-services/.
- Bachelor's Degree from an accredited institution of higher education
- PMP certification
- 5+ years Project Management experience in a IT domain
- Resource capacity analysis and management
- Mentoring of other project managers
- PM process refinement and implementation
- Prior work experience in Higher Education IT Departments
Special Instructions to Applicants:For full consideration, completed applications must be received by Tuesday, September 12, 2017. Those who do not apply by September 12, 2017 may or may not be considered. Reference checking is a standard step in our hiring process. You may be asked to provide contact information, including email addresses, for up to five references as part of the search process for this position. *Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered.*
The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history. The Immigration Reform and Control Act requires a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment.
Application Materials Required:Cover Letter, Resume/CV, List of References
Application Materials Instructions:You must attach a cover letter, resume, and list of references to your application as three separate documents. Please ensure you check the "Job Specific Attachments" box next the each document on the "Required Documents" page of the application for the appropriate documents to be attached. For full consideration, please apply by September 12, 2017.
Job Category: Information Technology
Primary Location: Denver
Department: S0001 -- System Administration - 50119 - University Information Systems
Posting Date: Aug 29, 2017
Closing Date: Ongoing
Posting Contact Name: Lauren Morain
Posting Contact Email: email@example.com
Position Number: 00738273