Purchasing Specialist



Full/Part Time
Full Time

Schedule
8AM - 5PM

Salary
$45,624 - $65,436

Position Information
Responsible for providing Auxiliary Services' Budget and Finance with key purchasing and accounting administrative support. Independently coordinates and maintains internal bookkeeping systems to monitor budgetary activities. Performs follow-up to resolve problems encountered in accounts payable. Reviews and reconciles to the general ledgers. Monitors daily progress of purchasing and closeout procedures. Oversees and follows procurement procedures and audits documents for appropriateness, availability of funds, and compliance to regulations and contractual agreements. Provides financial and administrative support to the financial Operations Manager. Interacts with various University departments and is responsible for providing excellent financial support and customer service. Performs duties with a high level of professionalism and is responsible for independent problem solving. Works within a team environment providing support to coworkers. Coordinates special projects of highly confidential and sensitive nature. Responsible for assisting with the hiring, training, supervision, and evaluating of student staff according to University policies and procedures. Trains and monitors all staff involved in Purchasing and Accounting matters.

Minimum Requirements
Four (4) years experience in one or more of the following: coordinating, processing, reviewing and/or approving accounting, procurement, and other financial transactions; or an equivalent combination of education, training and experience.

Skill and ability to understand, interpret, communicate and apply accounting, financial, purchasing, travel, etc. departmental and University policies and procedures and related internal controls; ability to ensure compliance and adhere to such polices and controls at all times.

Experience in an accounting, financial or other related business environment providing customer service and support for financial activities. Ability to respond to and meet/exceed the needs of the customer, address customer concerns, inquiries and requests, etc.

Experience and/or knowledge of automated financial systems and fund accounting principles; experience and/or knowledge of procurement practices and policies and automated purchasing systems.

Experience and/or knowledge of ledger reconciliation procedures and preparing journal entries. Experience and ability to identify account variances, independently research discrepancies, and process corrections and adjustments as necessary.

Experience organizing, prioritizing and directing workload to meet required deadlines and departmental objectives; ability to work effectively under pressure. Ability to organize tasks, documents, materials and systems with efficiency and accuracy. Skill and ability to maintain and oversee accurate record-keeping with strict attention to detail and adhere to University record-keeping and retention practices. Ability to maintain strict confidentiality at all times.

Skill and ability to independently research and analyze situations with ability to develop feasible solutions or actions following established policies and procedures, or practices; ability to communicate recommendations, decisions, or outcomes diplomatically. Ability to make appropriate contacts for problem resolution. Skill in using professional and sound judgement to address issues or concerns.

Exceptional communication skills, verbal and written, and ability to interact effectively with departmental staff as well as campus and outside community members. Ability to work independently, or collaboratively as part of a team, with ability to interact with tact and diplomacy at all times and maintain cooperative working relationships.

Proficient experience using Microsoft Office Suite. Ability to compose, proofread, edit and/or approve grammatically correct and accurate correspondence, summaries, notifications, etc. Ability to generate reports on a frequent basis, or ad hoc as needed. Experience using query tools to extract data and produce meaningful reports/metrics.

Hired candidate must pass a background check through the Department of Justice (DOJ) and FBI.

Preferred Qualifications
Bachelor's degree in related area; or college level coursework in accounting or finance.

Experience and/or knowledge of UCR policies, procedures, and internal controls governing financial, accounting, and purchasing matters.

Experience with various UCR financial systems.

Proficient understanding and working knowledge of Generally Accepted Accounting Principles (GAAP).

Experience in a supervisory role with responsibility for staffing, hiring, training, disciplinary action, termination, and performance management.

Experience with automated billing and accounts payable systems and the related internal controls.

Skill in negotiation techniques used in buying.

Strong math skills with ability to compute ratios, rates and percentages.

Experience in the design and implementation of internal controls, standard operating procedures, and process improvements.

Additional Information
In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities'air, water, energy, transportation, politics, the arts, history and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

  • Washington Monthly (August 2016) ranked UC Riverside 12th in the nation in its annual University and College Survey.
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  • Education Trust placed UC Riverside 9th in the nation for closing the graduation gap between black and white students by 1.7 percentage points.

  • In QS World University Rankings 2016/2017, UC Riverside's Department of Philosophy is #1 in the world for the frequency with which published papers are cited by other philosophers.

  • U.S. News and World Report Survey (September 2016) ranked UC Riverside 118th overall; earns "Great Schools, Great Prices."

  • Shanghai Jiao Tong University (August 2016) Academic Ranking of World Universities ranked UC Riverside among the top 151 to 200 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."

  • U.S. News and World Report's Best Graduate Schools (2016) including:

    • Graduate School of Education - 62nd among ranked schools

    • Bourns College of Engineering - 71st among ranked schools

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

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