DEPARTMENT ADMINISTRATOR

Location
Philadelphia
Posted
Aug 30, 2017
Institution Type
Four-Year Institution

Duties: The Department of Philosophy at the University of Pennsylvania is a research intensive, highly interdisciplinary center of philosophical scholarship on Penn's campus. The core strengths of the department are centered in moral philosophy and philosophy of science, broadly understood to include the history of these disciplines and cognizant areas such as metaphysics, epistemology, and logic. The department's course offerings serve the programs in Cognitive Science, Visual Studies, the Biological Basis of Behavior, and Philosophy, Politics, and Economics, as well its own majors and general education requirements. Both teaching and research activities are coordinated with philosophy faculty in the Law, Medicine, Education, and Business schools.

The Department Administrator handles the general office administration for the department, providing administrative support to the Department Chair and faculty and serving as the primary point-of-contact for SAS and University administrative services. Responsible for developing and maintaining communications, fielding inquiries, and guiding both graduate students and faculty through a variety of University policies, resources, and procedures. Responsible for coordinating all undergraduate activities and maintaining curriculum databases. Maintains and organizes all records with strict confidentiality. Acts as departmental liaison to budget and finance areas within SAS, including being knowledgeable about departmental expenses. Working in conjunction with the departments' Business Office, arrange for all Concur reimbursements and procurement processes, keeping track of emerging needs, changing priorities, required resources for departmental mission. Also responsible for department event planning and workshop coordination, as well as maintaining, updating, and developing the department website and other electronic resources. Must understand and effectively communicate the scholarly and teaching missions of the department. Assists with the planning and execution of special projects, centers, and institutes, as well as the application for extramural funding. Graphic design ability for posters, signs etc. Maintain and update departmental website.
Responsible for developing and maintaining communications, fielding inquiries, and guiding both graduate students and faculty through a variety of University policies, resources, and procedures. Responsible for coordinating all undergraduate activities and maintaining curriculum databases. Maintains and organizes all records with strict confidentiality. Also responsible for department event planning and workshop coordination, as well as maintaining, updating, and developing the department website and other electronic resources. Must understand and effectively communicate the scholarly and teaching missions of the department. Assists with the planning and execution of special projects, centers, and institutes, as well as the application for extramural funding. Graphic design ability for posters, signs etc. Maintain and update departmental website.

Qualifications: High School degree and 5 to 7 years of experience, or equivalent combination of education and experience, is required. Bachelor's degree is strongly preferred. Experience providing administrative support in an academic environment strongly preferred. Ideal candidate must possess strong organizational skills, strong written and oral communications skills, and the ability to prioritize and meet deadlines. Enthusiasm and initiative are required. Must have a professional demeanor with the ability to provide excellent customer service to a diverse audience in a positive and collaborative manner. Must be a team player and have excellent prioritization skills. Advanced technical skills required. Proficiency in Microsoft office suite, Adobe, website design preferred.

Ideal candidate will have a solid understanding of scholarly resources across the University that are available for both students and department faculty. Financial experience, event-planning experience, and an understanding of academic and curriculum planning are preferred. Familiarity with Penn's academic applications strongly encouraged.

Reference Number: 02-26738

Salary Grade: 025

Employment Type: Non-Exempt

Org: Philosophy

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: X-Secretarial/Administrative