Administrative Assistant

Northeastern University

Administrative Assistant

Requisition Number: STFR003976

Division/College: Bouve College of Health Sciences

Location: Boston Main Campus

Full-time/Part-time: Full Time


The primary purpose of the Administrative Assistant is to provide effective and efficient support for the Associate Deans within the Dean's Office in Bouve College of Health Sciences. The Administrative Assistant works directly with and reports to the Academic Affairs Specialist while providing high level administrative support for the Associate Dean of Faculty Affairs; Associate Dean of Undergraduate Education; Associate Dean of Graduate Education; Associate Dean of Research; and Associate Dean of Clinical Education, Rehabilitation Programs & New Initiatives. Incumbent will be responsible for maintaining calendars, scheduling of conference rooms and events, and other projects as assigned. In addition, incumbent will provide support to college committees including minutes, scheduling, event planning and coordination, and other duties as assigned. Under the direct supervision and guidance of the Academic Affairs Specialist, the Administrative Assistant will periodically assist with a variety of projects including, but not limited to, the Tenure and Promotion process, assessment and evaluation of faculty and student activities, undergraduate and graduate academic programs and curriculum, and new initiatives at the University and College levels.


Bachelor’s degree preferred, with a minimum of 2 years of administrative support experience, preferably in Higher Education. Must be able to multi-task and work independently to manage responsibilities. Demonstrated organizational and time management skills. Proficiency with Microsoft programs [Outlook, Word, PowerPoint, and Excel] and ability to learn new systems. Strong communication skills and experience with or ability to work in an environment with a diverse population. Must be able to handle and manage confidential materials in an appropriate manner.
Experience with: Administrative support activities; Verbal and written communication; Team environment; Customer service principles; Diverse populations and cultures.
Skills will include: Ability to multi-task, to prioritize the tasks, and to work both independently and as part of a team. Self-motivation and self-direction to learn new systems/processes and follow through with projects. Strong communication skills including verbal and written. Ability to manage multiple tasks and projects simultaneously. Ability to handle confidential information in secure manner.
Highly organized and detail oriented. Exemplary customer service orientation. Proficiency with computer software (Word, Excel, Outlook, PowerPoint, Publisher, Adobe, Word Press, etc.). Proficiency with office equipment such as copiers, scanners, fax and multi-line phones. Ability to relate well with all professional levels and with people of diverse backgrounds. Ability to provide and respond well to constructive feedback.

Additional Information:
Bouvé College of Health Sciences has over 200 faculty members, with approximately 2,000 undergraduate and 2,400 graduate students. It is the leading national model for education and research in the health, psychosocial and biomedical sciences and supports the University’s mission of educating students for a life of fulfillment and accomplishment and creating and translating knowledge to meet global and societal needs. Within Bouvé, the Behrakis Health Sciences Center houses a state of the art human performance and exercise laboratory with teaching and research space and Arnold S. Goldstein Simulation Laboratories Suite that provides a state-of-the-art simulation center for interprofessional education.

Northeastern University is on an exciting trajectory of growth and innovation. The University is a leader in inter-disciplinary research, urban engagement, experiential learning, and the integration of classroom learning with real-world experience. Northeastern University is home to 20,000 students and to the nation’s premier cooperative education program. The past decade has witnessed a dramatic increase in Northeastern’s international reputation for research and innovative educational programs. A heightened focus on interdisciplinary research and scholarship is driving a faculty hiring initiative at Northeastern, advancing its position amongst the nation’s top research universities. Northeastern University is situated on the Avenue of the Arts in Boston’s historic Back Bay, four blocks from the Longwood Medical Area, encompassing Harvard Medical School, Children’s Hospital Boston, Brigham & Women’s Hospital, and Beth Israel Deaconess Medical Center, and eight blocks from the Boston Medical Center.

To be considered for this position please visit our web site and apply on line at the following link: Careers@Northeastern

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.


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