IS - Asian Pacific Studies
Job Description Program Coordinator, Level 10, Job Family 28. Asian/Pacific Studies Institute, Duke University The Program Coordinator at the Asian/Pacific Studies Institute (APSI) has three main areas of responsibilities:
1) Work with the faculty director to plan, coordinate and manage the Duke in China program;
2) serve as the assistant to the Director of Graduate Studies to administer the MA program in East Asian Studies;
3) coordinate the Institute's visiting scholar program. The program coordinator also provides general support to APSI's programs and activities.
I. Work with the Global Education Office for Undergraduates (GEOU) and the faculty director to coordinate, implement and evaluate all aspects of Duke in China program: (40%)
• Manage publicity for Duke in China, including its internship component and its support for ROTC students (funded by Project GO). This includes preparing an annual program brochure, updating relevant webpages, and using social media to publicize the program. Publicize at major study abroad events, including Global Education Fair in September and Blue Devil Days in April. Promote program to Chinese classes in early fall and promote Project GO to ROTC units at Duke, UNC, and possibly another ROTC unit out of state.
• Coordinate all aspects of the student application cycle in conjunction with GEOU; provide continuous support to students and parents regarding the application process and preparation for study in China. Prepare and organize student application files for the program director to review, and assist faculty director to make scholarship decisions.
• Liaise with partnering Chinese university re program dates, facility needs (classroom and dorm), student visa application requirements, and communicate student arrival/departure information to Chinese university staff.
• Serve as the administrative liaison to the Project GO national office, and arrange Project GO scholarship recipients' pre and post-program assessments.
• Assist students with their pre-departure preparation, especially with their visa application, making sure to check that each student has the correct visa for our program (especially re length of stay). Coordinate with GEOU to plan and conduct pre-departure orientation.
• Provide support to the on-site program director and teachers during the duration of the program, and maintain contacts with students to address any concerns they might have.
• Help administer pre- and post-program evaluations, as well as individual student assessments, as needed.
• Monitor and evaluate program effectiveness, investigate trends in the study abroad field, and recommend and implement modifications to improve program effectiveness.
II. Serve as an assistant to the Director of Graduate Studies to administer the MA program in East Asian Studies (40%):
• Answer inquiries about the MA Program in East Asian Studies, and provide advice on the application process.
• Organize application files for the Graduate Committee to review and liaise with the Graduate School about admission decisions.
• Prepare and update graduate course listing on APSI's web page each semester.
• Collect incoming students' bios and research interests to share with APSI faculty.
• Serve as a resource to students on issues such as program requirements, funding opportunities, and timely filing of committee forms.
• Organize the Asian Pacific Forum, which is a monthly forum for graduate students who focus on East Asia, as well as other events that support MA students.
• Assist in administering grants to graduate students and serve as a liaison to program alumni.
• Maintain and periodically update a list of all Duke graduate students who focus on East Asia.
• Organize MA graduation ceremony and administer program evaluation.
III. Serve as a coordinator of the Visiting Scholar program (10%):
• Answer inquiries about APSI's Visiting Scholar Program, write invitation letters to approved visiting scholars, and finalize term dates.
• Collaborate with Duke Visa Services to collect necessary paperwork for DS-2019 and help orient visiting scholars once they arrive on campus;
• Maintain a database of visiting scholars and provide general support to the scholars.
IV. Provide general support to APSI'sother programs and activities, including event planning and data collection (10%).
Qualifications: BA in a social science or humanities discipline, preferably in East Asian Studies, is required. An MA degree, with course work on East Asia and study abroad experience, is preferred. Proficiency in Chinese language required. Work requires training and experience in student advising, public relations, and program development and assessment. The ideal candidate is a motivated and outgoing team player who can take initiative, set priorities and work independently. The nature of the job requires attention to detail and the ability to multitask. Computer skills (Word, Excel, web editing, social media) are a must, as are communication and organizational skills. Experience in editing web pages and familiarity with databases preferred. Must be willing to work flexible hours as required, as well as to work occasional evening and weekend-hours. Preference will be given to applicants who have two years or more of work experience in an academic environment working directly with students and university offices. Salary will be commensurate with experience. Interview for the position will start in late August, but applications will be accepted until the position is filled. Interested candidates should apply through the Duke Human Resource online system, and refer to requisition # Duke University is an Equal Opportunity Affirmative Action Employer.
2321 PROGRAM COORD
Job Family Level
Full Time / Part Time
Regular / Temporary
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status. Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.
Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Auto req ID
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.