Division Assistant

San Mateo
Aug 25, 2017
Institution Type
Community College

San Mateo County Community College District

Division Assistant

Posting Number: 2014475S

Department: Kinesiology / Athletics / Dance CSM (DEPT)

Location: College of San Mateo

Position Number: 4C0363

Percentage of Full Time: 100%

Months per Year: 12

Salary Range: $56,196 (annual) - $71,844 (annual)

Position Type: Staff & Admin

General Statement:

San Mateo County Community College District values the principles of diversity and equity. We provide our students with a rich and dynamic learning community that embraces differences, emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become critical thinkers and socially responsible leaders.

Reporting to the Dean of Kinesiology/Athletics/Dance, this is complex clerical work involved in providing major logistical and operational support for a multi-faceted division, often including responsibility for office management and division budget maintenance. Under direction, the employee initiates, implements, and coordinates office procedures and timelines in order to provide support for various division services, including athletic teams. Public contact is extensive, and involves college and District faculty and other staff, students, vendors, other educational institutions, business and community representatives, regulatory and governmental agencies for the purpose of exchanging policy and procedural information. Division Assistants may direct, as assigned, the work of Office Assistants and other clerical staff, volunteers, and student assistants as assigned.

Minimum Qualifications:

• Graduation from high school and college courses in business administration, office administration, or a closely related field OR an equivalent combination of education and experience
• Extensive public contact experience with people of diverse cultures, language groups and abilities
• Experience with the organization and maintenance of electronic and manual files and records
• Demonstrated skill in multi-tasking, prioritizing workloads, and working independently
• Experience with the use of a variety of computer software to compose and prepare correspondence, complex forms, reports, presentations, memoranda and other written materials
• Experience with directing the work of others
• Experience with research and compiling data for, formatting, and preparing statistical, financial and other reports
• Demonstrated skill in working as part of a customer service team

Knowledge, Skills, and Abilities:

1. Knowledge of office organizational procedures including workflow, office equipment, supplies, file systems, and computer applications
2. Skill in multi-tasking and workload prioritizing under deadline pressure, using independent judgment for decision-making
3. Skill in use of a variety of computer software to prepare correspondence, memoranda, reports, presentations, and other written materials
4. Skill in respectful, tactful and sensitive interaction with people who are diverse in their cultures, language groups and abilities
5. Skill in oral communication, including public speaking
6. Skill in written communication
7. Skill in office workload planning, anticipation, and resolution of problems and workflow modification
8. Skill in directing the work of others
9. Skill in organizing data, setting up, tracking, and maintaining data in electronic and manual files

Preferred Qualifications:

Benefits: Benefits include paid holidays, vacation and sick leave. The District pays all or a portion of monthly medical plan premiums (depending on the coverage) and pays all of the monthly dental and vision plan premiums for employees and eligible dependents. Additional paid benefits include life insurance, salary continuance insurance, and an Employee Assistance Program. Classified employees participate in the Public Employees’ Retirement System, a defined-benefit retirement plan through the State of California. Optional tax-deferred 403(b) and 457 retirement plans are also available.

First Review Date: 09/14/2017

Open Until Filled: Yes

To apply, visit: https://jobs.smccd.edu/

The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.


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