Enrollment and Operations Coordinator

Location
Colorado, Denver, USA
Salary
$17.00 - $20.50 per hour
Posted
Aug 25, 2017
Ref
003608
Contact
University of
Faculty Jobs
Education
Position Type
Alt-Ac & Post-Ac
Institution Type
Four-Year Institution
Coordination of annual application and enrollment process
  • Conduct tours of the Center for prospective families once a month or more when needed.
  • Write all correspondence related to the application and enrollment process.
  • Create rosters for the upcoming school year, and send out re-enrollment request and sibling application to current families.
  • Coordinate schedule changes and other re-enrollment requests for current families when possible.
  • Process all lottery applications (general and special needs lottery) for the upcoming school year.
  • Create and maintain sibling list for placement.
  • Complete admissions for the upcoming school year with the input of the Director and Associate Director.
  • Contact accepted families and begin the enrollment process.
  • Inform unaccepted families of the next steps.
  • Coordinate collection of and processing of all enrollment paperwork with temporary support staff.
  • Responsible for billing data in ProCare in coordination with the Centers Finance Manager and Assistant.
  • Responsible for maintaining children and family data in Banner.

Maintenance of attendance records and files of children attending the Center

  • Maintain classroom rosters for the Center and fills any classroom vacancies that occur during the year in a timely manner.
  • Responsible for keeping all children's immunization records up to date in coordination with the Centers nurse consultant.
  • Maintain data entered into the Centers attendance system, ProCare.
  • Condense children's files for annual record retention.

Coordination of building ops

  • Reserve rooms for meetings and functions held at Fisher.
  • Reserve rooms and necessary equipment for all meetings and functions held outside of Fisher.
  • Submit and follow up on all work orders from Fisher to the University for maintenance work at Center.
  • Communicate and coordinate with playground equipment manufacturers for annual inspection and upkeep of the spaces.
  • Responsible for locking and unlocking Center doors during times of irregular use and assigning door access using the C-Cure system.
  • Purchase materials and supplies needed for the Center using Purchasing Card.
  • Organization of and periodic upkeep of Centers common spaces, storage spaces and front desk space.

Admin Assist

  • Answer phone, screen phone calls, refer to appropriate personnel and take messages.
  • Greet visitors and guests.
  • Serve as the point person for questions from parents, teachers and student employees.
  • Send out Center wide communications when needed.
  • Assist teachers in classrooms when needed.
  • Answer emails on a wide variety of subjects.
  • In consultation with the Administrative Team, update and revise policies, procedures and written materials for the Center as needed.

Required Qualifications

  • Associates degree.
  • Experience working in an educational setting.
  • 1-2 years' experience in an administrative position.