Assistant/Associate Director of Annual Giving, Leadership Annual Gifts

Claremont, California
Aug 25, 2017
Institution Type
Four-Year Institution


The Office of Annual Giving is seeking an individual to oversee the cultivation, solicitation, and stewardship for leadership annual giving donors and prospects for the Alumni Fund and Parents Fund as part of the Res Publica Society. Cultivation will primarily take part through face-to-face visits in southern California with some national travel expected. Solicitation of current and returning Res Publica donors will require a multi-channel communication approach ranging from mass invitations to individual asks. Stewardship involves both written appreciation as well as periodic events to thank donors for their generosity.

Two specific programmatic areas managed by the Asst/Assoc Director are the President’s Leadership Council (PLC) and Res Publica Associates. The PLC is comprised of CMC’s most generous parent families who commit $50,000 or higher to the Parents Fund. Res Publica Associates are recently graduated young professionals supporting CMC in leadership capacities. Both programs require specific solicitation and stewardship of members during their time period in their respective giving levels.



1. Solicit prospective alumni, parents, and students to join the Res Publica Society, Res Publica Associates, and President’s Leadership Council with unrestricted gifts to CMC.
2. Travel 20-40%, depending on time of year, for one-on-one visits and Annual Giving events, primarily within 150 miles of CMC’s campus and in major CMC chapters (e.g. New York, San Francisco, Chicago).
3. Upgrade donors, especially Res Publica Associates, by educating donors on the impact of their gifts and importance of unrestricted giving.
4. Secure annual support for CMC while transitioning major gift prospects to members of the Leadership Giving Office.
5. Document visits and discussions through timely contact reports. Acknowledge gifts from Res Publica Society donors with written letters.
6. Coordinate with the Director of Annual Giving on the communication strategy for Res Publica renewals and prospects, including postal and email appeals, student phonenite calls, and event invitations. Assist in creating content for Res Publica Society focused communications.
7. Plan Res Publica Society events locally and nationally to steward members and recruit prospective donors.
8. Steward donors through recognition pieces and offered benefits.
9. Report on progress of Res Publica Society gifts through the Raiser’s Edge database and Business Intelligence reports. Identify gaps and opportunities in the unrestricted giving pyramid.
10. Manage the PLC program by tracking membership, communicating with leadership gift officers regarding prospects and potential upgrades, planning events for PLC members during family-focused events, and serving as a resource for all PLC families.
11. Partake in end-of-calendar and end-of-fiscal year mass solicitation with team members to help reach departmental dollar and participation goals.
12. Participate in campus-wide events; related duties as assigned.
13. Perform other essential duties and tasks specific to the position.



EDUCATION: B.A. or B.S. degree required (undergraduate degree from a selective liberal arts institution preferred), or any combination of education and experience that provides the required knowledge, skills and abilities.


1. Two years or more of direct fundraising, sales, or similar experience with demonstrated ability to lead others towards a common goal required.
2. Strong interpersonal skills and an ability to interface professionally with alumni, parents, administration, faculty, and students required. Must have ability to work effectively with the donor community, with the academic community, and with colleagues in a cooperative environment.
3. Ability to work collaboratively with volunteers and volunteer groups required.
4. Superior organizational skills, strong follow-through, and an ability to work well with others required. Must be detail-oriented.
5. Excellent writing, public speaking, and expository skills required.
6. Moderate travel and the ability to work independently with minimal supervision required.
7. Knowledge of selective, private higher education landscape required.
8. Familiarity with advanced features of Microsoft Offices suite of products, especially Excel, and the ability to learn and apply new computing software applications quickly required.
9. Knowledge of Blackbaud’s Raiser’s Edge software and the Blackbaud Net Community, or experience with similar relational database programs is preferred.
10. Ability to motivate others to exceed expectations. Strong customer service background preferred.
11. Must be willing to work flexible hours, including weekends.


GROOMING AND APPEARANCE: The Claremont Colleges seek to maintain a neat and professional image at all times.

HOURS: The regular hours for this are Monday-Friday, 8:00AM to 5:00PM. Hours may vary due to needs of the College or department and will include evenings and weekend work. This position requires at minimum 40 hours per week.

CLASSIFICATION AND STATUS: This is a full-time, 12 month, exempt level, benefits-eligible position.

SUPERVISORY RESPONSIBILITY: This position does not have any direct reports.

REPORTS TO: Director of Annual Giving.

BACKGROUND CHECK: The successful candidate will be required to undergo a full consumer background check. Certain positions will require the successful completion of a post-offer physical agility test. Employment is contingent on the satisfactory results of the aforementioned, in addition to compliance with requirements cited in this job description.

ADA/OSHA: This job description defines the essential or fundamental job duties of this position. It is assumed that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title 1 of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

DISCLAIMER: This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, the College will review this job description and make changes of business necessity.


Similar jobs

Similar jobs