Event Coordinator

Denver, USA, Colorado
Aug 24, 2017
University of
Faculty Jobs
Position Type
Alt-Ac & Post-Ac
Institution Type
Four-Year Institution

The Robert and Judi Newman Center for the Performing Arts is a world-class, multi-venue performing arts center on the campus of the University of Denver, The Newman Center hosts nearly 500 events annually and is home to the Lamont School of Music. In addition to performances by Lamont students and faculty, the Newman Center is an in-demand performance venue for numerous rental clients including The Denver Post: Pen and Podium Author Lecture Series, Friends of Chamber Music, Denver Brass, Wonderbound dance group, Cleo Parker Robinson Dance, Urban League of Metro Denver, Counterterrorism Education Learning Lab and many others. The Newman Center also presents nationally touring performing arts groups through its acclaimed series, Newman Center Presents. In addition, the Newman Center engages students, teachers and the community through its learning and community engagement programming.

Position Summary

The Event Coordinator is responsible for successfully managing University and commercial events through the planning and implementation of production requirements, execution of required contractual obligations and settlement of events. The position assists in the management of daily operations, provides tours of the facility, and acts as a liaison for events and performances with respect to clients, parking, ushering, stage operations, concessions, catering, custodial and ticketing. This position requires the ability to work flexible hours to include evenings and weekends on a regular basis.

Essential Functions

  • Coordinate and manage University and external commercial events, as assigned, through the planning and implementation of production requirements needed, developing and designing detailed plans and diagrams for event needs, and execute required contractual obligations.
  • Supervise/oversee University and external contracted event personnel in performing tasks necessary for the coordination, execution and settlement of University and commercial events.
  • Work directly with the Administrative Assistant re: liquor inventory. Ensure sufficient product is available for your events and client is charged appropriately on their invoice. Enforce all applicable laws, polices, and procedures as it relates to the

Knowledge, Skills and Abilities

  • Proficient in Microsoft Office Suite including Excel.
  • Excellent written and verbal skills in the English language.
  • Ability to speak concisely and with a high level of clarity and persuasiveness.
  • Ability to compose professional correspondence.
  • Possess excellent interpersonal skills, including competency in phone and e-mail etiquette.
  • Approachable, maintain credibility and trust, listen attentively, and handle difficult situations dependably and tactfully.
  • Ability to solve problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to prioritize high volumes of work, make independent decisions on behalf of the University, and ability to work on multiple tasks without direct supervision, while maintaining attention to detail.
  • Ability to handle changes to plans and monitor progress of tasks.
  • Excellent customer service skills.
  • Ability to learn and interact frequently with event related computer software for the coordination, execution and settlements of events.
  • Excellent organizational skills, ability to multi-task and have a passion to learn and improve.
  • Ability to work an irregular schedule, including nights and weekends.

Required Qualifications

  • High School diploma.
  • 1-3 years of work experience supporting events or programs.

Preferred Qualifications

  • Bachelor's degree in a performing arts discipline, arts administration/management or music business.
  • 3-5 years of work experience supporting events or programs to include experience processing contracts and payments.
  • 1 year of related work experience in performing arts management.

Work Schedule

Monday - Friday, 8:00 a.m. - 4:30 p.m. including some nights and weekends.

Application Deadline

For best consideration, please submit your application materials by Wednesday, September 6, 2017.

Special Instructions

Candidates must apply online through www.du.edu/jobs to be considered. Only applications submitted online will be accepted. Once within the job description online, please scroll to the bottom of the page to apply.

Please include the following documents with your application:

  1. Resume
  2. Cover Letter

The University of Denver is committed to enhancing the diversity of its faculty and staff and encourages applications from women, minorities, members of the LGBTQ community, people with disabilities and veterans. The University is an equal opportunity/affirmative action employer.

All offers of employment are based upon satisfactory completion of a criminal history background check.