Program Coordinator (Adult Education Block Grant)



Position Definition

To plan, coordinate, develop, implement and facilitate student support or instructional services for an assigned program in order to attract, retain and support a diverse population of students.


Position Title
Program Coordinator (Adult Education Block Grant)

Location
Diablo Valley College

Posting Number
0001019

Salary
$4,572 (first step)

Distinguishing Characteristics

This classification is distinguished from the senior level in that it is responsible for the day-to-day operation of a single program area as opposed to multiple or larger, complex student support or instructional programs.


Examples of Duties/Essential Functions

Duties may include, but are not limited to, the following:
Provides overall direction and guidance to the day-to-day operations, problem solving and decision making regarding an assigned program; implements program policies and directives according to District, federal or State guidelines.
Performs administrative support functions in coordinating a student services program.
Prepares correspondence, memos and statistical materials; answers phones.
Assists in the development, preparation and/or administration of department and program budgets.
Maintains and compiles data for statistical reports, student data reports, student records and files, or material requested by the District and State Chancellor's Office.
Prepares periodic reports, financial statements and records on program activities, progress, status or other special reports for management or outside agencies.
Coordinates with other departments and/or external vendors to arrange for support equipment, materials, services or resources for students and orients students in processes or use.
Arranges, schedules and assists in development of training programs for faculty, staff and managers to promote access to and increased awareness of available student support services and programs.
Assists in development of support programs.
Assists with research appropriate to the operation of the program.
Reviews applications or other program documents to determine acceptance or make decisions pertaining to program; advises students on issues associated with assigned program; identifies problems and provides advice.
Develops and assists in the design and preparation of presentations, written information and other resource materials concerning available college and community services and programs.
Assists students with navigating college processes as appropriate for assigned program; assists students in utilizing the services of the college and outside agencies; provides referral to auxiliary resources.
Develops and delivers workshops and special programs to provide promote access to and increased awareness of available student support services and programs.
Participates in special activities and events as needed.
Maintains and monitors payroll records for student assistants.
Performs related duties as assigned.


Minimum Qualification-Education/Experience
EXPERIENCE AND TRAINING
Three (3) years of experience performing responsible student services duties in a related college program.
EDUCATION/LICENSE OR CERTIFICATE
Possession of an Associate degree from an accredited college, or the equivalent.


Minimum Qualification-Knowledge Of
Current policies and regulations related to assigned student services program.
Modern office procedures, practices and technology/equipment.
Basic understanding of procedures for support services offered by assigned program.
General college classroom procedures and requirements.
General needs of population of students supported.
Philosophy and objectives of students services programs; problems encountered by students supported.
General principles and practices of supervision.
Modern software applications (Microsoft Office Suite, etc.).


Minimum Qualification-Ability To
Design, develop, and implement effective student support services and programs.
Understand and carry out verbal or written instructions in an independent manner.
Identify and obtain resources and other needed programs and services to meet students' academic and vocational needs and objectives.
Keyboard with accuracy.
Assign work to, oversee, and train student assistants.
Gather, prepare and maintain accurate data, records, files and reports.
Analyze situations accurately, determine priorities and adopt an effective course of action.
Serve as a liaison between students and community or college agencies and services.
Communicate effectively, both orally and in writing and prepare clear and concise technical and statistical reports.
Establish and maintain effective working relationships with those contacted in the course of performing required duties.
Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.


Desirable Qualifications
-Experience working with and commitment to diverse and underrepresented populations, especially those that face multiple barriers to achieving their education and career goals.

-Ability to establish and maintain cooperative relationships with a variety of internal and external stakeholders, including faculty, students, community-based organizations and adult education providers

-Familiarity with community college and/or adult education systems, including the support services available to students onsite and through community partnerships.

-Experience collecting and analyzing data related to student progress for the purposes of meeting grant objectives and improving support systems.

-Ability to monitor spending and prepare regular reports under the direction of a manager

-Experience coordinating large-scale projects that involve working with multiple constituencies in a regional context

-Ability to communicate effectively and work well in a team-based environment

-Understanding of techniques that support adults navigating barriers to post-secondary education and employment


Special Instructions to Applicants
Note: New employees will be placed at the first step which is $4,572 per month. Based on current salary placement guidelines, all step increases for which an employee becomes eligible shall take place on July 1st of each fiscal year. These increases will occur, on an annual basis, until the maximum step of $5,570 per month is reached on the salary schedule.


Job Close Date:
09/20/2017

Open Until Filled
No

The Contra Costa Community College District does not discriminate against any applicant for employment on the basis of race, religion, color, national origin, ancestry, physical or mental disability, medical condition, marital status, age, sex, or sexual orientation. This prohibition against unlawful discrimination extends to any person who is perceived to have any of the above characteristics or who is associated with someone who has, or who is perceived to have, any of those characteristics.

PI99149665