Payment Services Specialist II

Edmond, OK
Aug 24, 2017
Institution Type
Four-Year Institution

Job ID 2017-4420
Posted Date 8/23/2017
Org Number 010183
Department Procurement Services
Division Vice President of Finance
Job Type Staff
Location US-OK-Edmond
Proposed Salary Range $14.76 per hour ($30,703 annually)
Targeted Job Start Date 9/1/2017
Hours Per Week 40
Weeks Per Year 52
Regular Workdays/Hours Monday-Friday 8AM-5PM
Preference Date ..

Position Overview

Process the organization's accounts receivables and/or payable in a timely manner. Prepare payments for expense vouchers and invoices. Coordinate billing and collections activities. Work closely with systems teams to improve billing processes and automated systems. Handle vendor inquiries and in the absence of a credit/collections specialist, negotiate with past-due accounts. Generate routine balance reports. Maintain files and accounting documentation.

Department Specific Essential Job Functions

Responsible for providing excellent customer service. Verifies all vendor payments for accuracy and compliance with University and departmental policies and procedures. Prepares and enters into financial system all assigned vendor payments to facilitate timely and accurate payments. Responsible for following up, with vendors and university departments, faculty and staff on any billing discrepancies, duplicate orders, credit memos, etc. Attends contract negotiation meetings when requested and work closely with buyers to insure billing and payments are incompliance with contracts. Responsible for the department's daily payment processes & reports and have a complete understanding of both the University Financial system and the State's Financial system as it relates to purchasing and payment services. Maintains accurate and organized accounts payable records and files. Assists with departmental training workshops to include facilitating and scheduling. Assists in one on one training with campus customers, as required. Successfully completes each year 6 credit hours of continued education by attending Employee Relations training sessions or other related conferences and training sessions. Attends additional training offered by the University, the State of Oklahoma, and other organizations as required by department management. Performs other related duties as assigned. The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Qualifications/Experience Required

Requires general education or vocational training and 3+ years relevant experience in chosen field or equivalent combination of education and experience.


Must exhibit the following character traits: dependable, trustworthy, and ethical. Ability to provide courteous and professional customer service to university vendors, personnel, and students. Accuracy and detail oriented and the ability to maintain accurate and organized records a must. Excellent computer skills with computer applications including: Microsoft Word, Excel, PowerPoint, Web Page, and MS Front Page. The ability to perform under pressure and in stressful situations is a must. Excellent oral and written communication skills.

Physical Demands

Repetitive movement of hands and fingers. Typing and/or writing. Frequent standing, and/or sitting. Occasional walking, stooping, kneeling or crouching. Reach with hands and arms. Visually identify, observe and assess. Ability to communicate with supervisor/students/colleagues. Regular physical attendance required. The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations (in accordance with ADA requirements) may be made, upon request, to enable individuals with disabilities to perform essential functions.


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