Director, Finance and Administration

Location
Philadelphia
Salary
Commensurate with experience
Posted
Aug 23, 2017
Ref
8197
Jobs Outside Higher Education
Businesses & Consultants
Institution Type
Four-Year Institution

Drexel University was founded in Philadelphia in 1891 to provide educational opportunities for women and men of all backgrounds. Now, as a comprehensive research university with over 26,000 students across its 15 colleges and schools, Drexel’s strength in co-operative education, experiential learning, and translational research provides its students and faculty with excellent opportunities for career success. Known for innovation and dramatic growth, Drexel has earned top rankings from U.S. News & World Report, appearing among its Top 100 National Universities for the past seven years and on its Best Colleges list for the past 11 years.

Job Overview: The Director, Finance and Administration is responsible for the day-to-day leadership of the OneCenter, which centralizes services including budget, contract management, purchasing and human resources serving all Campus Services units. The Director works closely with the division's senior team to evaluate aspects of the business and providing accurate and actionable reports to assist with decision-making.

The Drexel Campus Services portfolio includes Procurement Services, University Housing, Campus Dining, Retail Management, Bookstores, DragonCard & Dragon Dollars Services, Event & Conference Services, Parking Services, Printing & Mailing Services, Vending and the Drexel Student Centers. Campus Services comprises 2,500,000 square feet, an annual budget of more than $85,000,000 and a team of 63 professional staff members and 250 student employees. It is the mission of Campus Services to create dynamic campus and community destinations and deliver a variety of programs and services that are essential to recruiting and retaining today's students and employees. Success is built upon continuous improvement, strong internal and external partnerships and business acumen.

Essential Functions:

- Lead the day-to-day operations of the OneCenter with a strong focus on service delivery and support, partnership with university colleagues and information-sharing with business partners. Ensure that the team is responding quickly to the needs of the customer, and proactively identify opportunities to centralize administrative responsibilities from the student-facing service and operations teams. Ensure all routine tasks (i.e. monthly P-Card reconciliations, service department chargebacks) are completed in a timely and accurate manner.

- Manage and coordinate the financial and fiscal operations of Campus Services to include the development and administration of revenue, expense and capital budgets and expenditures, and the establishment and management of financial control systems. Monitor financial performance, noting variances and adverse trends. Develop budget projections under various scenarios. Make recommendations and implement upon approval.

- Coordinate all formal reporting processes and timelines including but not limited to the quarterly reporting process, and annual budget submission. Work with the teams to create the necessary reports, ensuring they are both complete with all required information and are accurate. Provide detailed, well-researched, and thought-out analysis that provides the rationale and explanation for the results versus the budget.

- Supervise, train and develop a team and provide financial and administrative training for Campus Services professional staff as needed.

- Support and partner with the senior team to achieve their personnel and staffing-related objectives. Act as the divisional liaison related to all human resource related-issues including recruiting and payroll. Generate and process paperwork associated with position reclassifications, position budgeting, and hiring or terminating employees, etc. Regularly review salary lines for the division in an effort to ensure all dollars are optimized to support the mission and goals of Campus Services.

- Participate in cross-departmental business process reviews, including cost-benefit analysis, process mapping/flow charting and perform supporting analysis in an effort to improve the overall efficiency and operational excellence for the division. Represent the financial and administrative perspective in the assigned workgroups. Develop reporting and tracking systems and conduct post-implementation program reviews to ensure the stated goals and objectives of the program are achieved.

- Oversees the division's related activities, procedures, and system tools involved in the compliance of new and existing contracts. Ensures alignment with the university's professional processes and systems, and works collaboratively to ensure both the university and its business partners are meeting the obligations documented in each contract.

- Develop and implement mechanisms including the use of technology to ensure that the OneCenter provides timely and professional services that enhance the goals of Campus Services. Analyze the current technology infrastructure and scope out the next level of information technology and financial systems that support the growth and efficiency of Campus Services.

- As appointed by supervisor and/or the Vice President of Campus Services, represent the department and division on committees and initiatives.

Qualifications:

1. Develop strategies to qualify, cultivate, solicit and steward prospects and donors in order to secure charitable gifts, including life income gifts, bequests, and major outright gifts

 

2. Manage a campus-wide portfolio of 120 (local and nationwide) planned giving prospects/donors with the goal of increasing the number of planned gifts and known bequest expectancies.

 

3. Conduct at least 15 face-to-face visits with donors and prospects per month (travel required).

 

4. Support the efforts of development officers by providing expertise that assists in design and implementation of gift planning and stewardship strategies for individual donors.

 

5. Provide consultation and support to donors, their advisors, other outside allied professionals, and University staff and faculty on the structure, benefits and implications of various planned giving instruments.

 

6. Keep abreast of current tax laws and planned giving trends.

 

7. Oversee the communications and events for The Drexel Legacy Societies (recognition groups for donors with planned gifts).

 

8. Collaborate on the development and execution of the gift planning marketing efforts, including the newsletter, website and other printed promotional materials.

 

9. Attend University fundraising events as appropriate, including some evenings and weekends.

 

10. Promote University priorities and image to constituents. Serve as front line staff to promote campus goals and objectives. Maintain current knowledge of university-wide institutional priorities.

 

11. Follows Institutional Advancement procedures with regard to prospect management and documenting contacts. Responsible for oversight and submission of all relative fund raising reports, statistics, projections and publications.

 

12. Performs other duties and responsibilities as assigned by the Sr. Associate Vice President of Gift Planning & Major Gifts.

 

Supplemental Posting Information:

Drexel University is an Equal Opportunity/Affirmative Action employer, welcomes individuals from diverse backgrounds and perspectives, and believes that an inclusive and respectful environment enriches the University community and the educational and employment experience of its members. The University prohibits discrimination against individuals on the basis of race, color, national origin, religion, sex, sexual orientation, disability, age, status as a veteran or special disabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or related medical conditions and any other prohibited characteristic. Please visit our website to view all University Policies and Workplace Postings.

Background investigations are required for all new hires as a condition of employment, after the job offer is made. Employment may not begin until the University accepts the results of the background investigations.

To apply please follow the link https://www.drexeljobs.com/applicants/jsp/shared/frameset/Frameset.jsp?time=1503516327926 or visit www.drexeljobs.com and search for Director, Finance and Administration the requisition number is 8197

For more information about Drexel University, please visit www.drexel.edu.

Seniority Level

Mid-Senior level

Industry

  • Education Management

Employment Type

Full-time

Job Functions

  • Administrative