Executive Assistant to Chancellor – 17000734

Location
Lone Star College System Office
Salary
$63,465
Posted
Aug 23, 2017
Ref
1700734
Executive Administration Jobs
Other Executive Administration
Institution Type
Community College

Executive Assistant to Chancellor – 17000734

Lone Star College-System Office

Commitment to Mission: 

This job carries with it the obligation to uphold the Mission of Lone Star College (LSC) in carrying out the duties of the position. A commitment to positive interpersonal behaviors, professional communication, diversity, integrity, leadership, stewardship, respect and accountability to LSC students and employees is essential.

Cultural Beliefs:

  • Students Matter
  • Inspire Excellence
  • Act Intentionally
  • Better Together
  • No Fear!
  • Trust!

The Chronicle of Higher Education’s “Great Colleges to Work For” is designed to recognize colleges that have been successful in creating great workplaces and to further research and understanding of the factors, dynamics and influences that have the most impact on organizational culture at higher education institutions.

Lone Star College was recognized in five areas: Confidence in Senior Leadership; Diversity; Facilities, Workspace & Security; Job Satisfaction; and Work/Life Balance.

 

Campus Marketing Statement:

Lone Star College-System Office

Lone Star College, located in the north metropolitan Houston area, is one of the largest and fastest growing community colleges in the country featuring six comprehensive colleges and 10 centers with over 95,000 credit and non-credit students each semester, an annual budget exceeding $500,000,000, and 7,300 employees spread over a 2100 square mile area.  

LSC adds $3.1 billion to the local and regional economy by providing educational opportunities across the north Houston region. 

Lone Star College-System Office employees are based at one of two System Office locations; The Woodlands and University Park.  Both are the site for multiple administrative departments and system-wide training programs.

This position is located at the LSC-System Office at 5000 Research Forest Drive.  The Woodlands, Texas 77381.

Position Summary: 

The Executive Assistant to the Chancellor manages the Chancellor’s office and serves as the initial point of contact for the Chancellor. Assumes responsibility without direct supervision, exercises initiative and sound judgment, and makes decisions within the scope of assigned authority. Organizes the office and creates an atmosphere that permits the Chancellor to devote the optimum time, attention and focus on activities that best benefit the College. The Executive Assistant must be creative and enjoy working within an environment that is mission-driven, results-driven and community oriented. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Job Functions:

  1. Completes a broad variety of administrative tasks for the Chancellor including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
  2. Plans, coordinates and ensures the Chancellor's schedule is followed and respected; provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Chancellor's time and office
  3. Communicates directly, and on behalf of the Chancellor, with Board members, external constituents and others, on matters related to college’s initiatives
  4. Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Chancellor, including those of a sensitive or confidential nature; determines appropriate course of action, referral, or response
  5. Provides a bridge for smooth communication between the Chancellor’s office and internal constituents, demonstrating leadership to maintain credibility, trust and support
  6. Works closely and effectively with the Chancellor to keep him well informed of upcoming commitments and responsibilities, following up appropriately
  7. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Chancellor's ability to effectively lead the college
  8. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
  9. Acts as Budget Manager and develops and monitors expenditures for general and special budgets of the Office of the Chancellor and Board of Trustees
  10. Supervises clerical personnel in the Chancellor’s office
  11. Responsible for other reasonably related duties as assigned

Knowledge, Skills, & Abilities: 

  • Excellent verbal and written communication
  • Excellent organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Very strong interpersonal skills and the ability to build relationships with staff, board members and, external partners
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability
  • Emotional maturity
  • Highly resourceful team-player, with the ability to also be extremely effective independently
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response
  • Demonstrated ability to achieve high performance goals
  • Proficiency with Microsoft Office products
  • Ability to effectively plan and manage multiple projects
  • Ability to handle highly sensitive information with absolute confidentiality and professionalism
  • Ability to work under pressure and meet deadlines while continuing to present a positive attitude, patience, poise, and a good sense of humor
  • Ability to work flexible office hours to meet the needs of the position

Physical Abilities

  • Minimal physical effort is required 

Salary:

$63,465

Work Schedule & Conditions:

  • PC workstation running on a LAN in a Microsoft Windows environment, website software, database management, calculator, phone and other general office equipment
  • Internal and external contacts as needed to carry out the functions of the position
  • Work is performed in a climate-controlled office with minimal exposure to safety hazards
  • Must be flexible with office hours to meet the needs of the position

Required:

  • Bachelor’s degree or higher and at least 5 years of related work experience; or, an equivalent combination of related education and experience

Benefits Marketing Statement: 

By joining our top-notch institution, you will enjoy being a part of an organization that offers a supportive, collegial work environment and excellent work/life balance.

This includes 22-23 days paid holidays and up to 12 annual vacation days, full comprehensive benefits package, wellness program, professional development opportunities and more.

How to Apply: 

ALL APPLICANTS MUST APPLY ONLINE ONLY!

 

We will not accept application material received via fax, email, mail, or hand delivered. 

Postings for part-time and adjunct positions are active for the academic year.  By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).

If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview.   

Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States. 

More information on the E-Verify program is available at www.dhs.gov/E-Verify

Lone Star College is an EEO Employer.  All positions are subject to a criminal background check.