Administrative Assistant VI

Administrative Assistant VI

Worcester Polytechnic Institute

Department: Dean of Engineering

Position Status: Administrative Non-Exempt Positions

Basic Function:
This position will provide a wide variety of support to the team that includes the Co-Directors of the Center for Global Public Safety, the Dean of Engineering and the Director of Engineering Operations. This support will be both administrative and clerical in nature.

Principal Duties and Responsibilities

  • Relieve Co-Directors of handling numerous routine contacts, answer questions, gather information requiring discretion/sensitivity and provide a wide variety of knowledge of office operations and procedures.

    Coordinate meetings and events on campus and in other locations. Responsible for managing complex calendars with frequent changes.

    Prepare and analyze program budget records and provide administrative support for all confidential matters; prepare and process purchase orders and other financial documents for review and approval of the Director of Operations.

    Maintain Center files.

    Compose difficult/sensitive correspondence frequently requiring a high degree of initiative, judgement, originality, and knowledge of the subject matter.
    Use a variety of business or technical programs (PowerPoint, Excel, and Adobe) to complete information management to production tasks.

    Assist with the development and management of the Center’s website, marketing brochures and flyers and other marketing and communication documents and media.

    Other duties as assigned.

    Position Requirements

  • At least 3 years’ experience in an administrative position must be detailed oriented and well organized. Ability to prioritize and manage multiple projects, but knowing when to seek supervisor’s input in determining priorities as required. Communicate effectively with internal and external community; work independently. Must have excellent Microsoft Office skills as well as an ability to learn new software programs.

    Posting Date: 08/22/2017

    Open Until Filled: Yes

    Special Instructions to Applicants:
    Hiring Range: $15.35-$16.50

    EEO Information:
    WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We are seeking individuals with diverse backgrounds and experiences who will contribute to a culture of creativity and collaboration, inclusion, problem solving and change making.

    Criminal Background Check Statement:
    A pre-employment criminal records check is required.

    To apply, visit:

    WPI’s reputation as a rigorous and innovative university rests on the shoulders of its faculty. A highly selective, private technological university and one of the nation’s first, WPI believes that when great minds work together, great advances follow. At WPI the boundaries to multidisciplinary collaboration are low—faculty members, students, and other partners work together on the real-world projects and purposeful research that are hallmarks of the WPI experience. We are most proud of a recent No. 1 ranking for “faculty who best combine research and teaching.” (Wall Street Journal/Times Higher Ed, 2016) Located one hour west of Boston, the university’s campus is in Worcester, Massachusetts, a thriving 21stcentury college city recognized as a growing hub of scientific and technological innovation.

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