Director, Procurement Services & Auxiliary Services

Location
San Antonio, TX
Posted
Aug 23, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution


Posting Details

Posting Number: 0601081

Job Title: Director, Procurement Services & Auxiliary Services

FLSA: Exempt

Position Type: Staff

Duration of Position: Full Time

Work Location: San Antonio, Texas

Department: Financial Services / Comptroller

Pay Rate: Commensurate

Job Summary/Basic Function: Under direction, the Director of Procurement Services and Auxiliaries reports to the Associate Vice President for Financial Services/Comptroller. This position is responsible for the leadership and management of Procurement Services and Auxiliaries to include contract management; managing the university's Historically Underutilized Business (HUB) program; oversight for the procurement & travel card program; oversight of auxiliary services and campus mail; and event scheduling/set-ups.

Work Hours: Typically works Monday-Friday, 8 a.m.-5 p.m. May be required to work beyond normal office hours and weekends.

Travel is required.

Special Instructions to Applicants: Review of applications will begin on September 11, 2017.

  • Selected candidates must pass a pre-employment background investigation and degree verification (if required) to be hired for this position.
  • The above duties may not be performed in every position with this title and the above functions may not include all related duties that might be performed. This position requires physical activities supportive of the above job duties. Reasonable accommodations will be made as necessary.
  • If you are a male age 18 through 25, you must be properly registered with the Selective Service System to be eligible for hire.
  • Texas A&M-San Antonio is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to provide equal employment opportunity to all persons regardless of race, color, sex, religion, national origin, age, disability, genetic information, veteran status, sexual orientation or gender identity.


Posting Date: 08-18-2017

Closing Date: Open Until Filled

Quicklink for Posting: employment.tamusahr.com/applicants/Central?quickFind=51974



Job Duties


5 Records

Percent of total time: Responsibility / Duty: Is this function essential? 40
PROCUREMENT SERVICES
Manage the purchasing department to include providing leadership, direction, and supervision to department personnel. Review, evaluate, and enhance operating processes within the procurement office. Identify opportunities for improving operations and follow through to implementation of solutions.

Provide guidance and advise to department representatives upon request based on experience and product knowledge; ensure that the best value is secured for all items procured; and ensure that all procedures established by the university, TAMUS, and State of Texas are followed.

Maintain effective communication between the Purchasing Department, other university departments, and vendors.
Yes 30
AUXILIARY MANAGEMENT
Plan, direct, and manage the University's auxiliary services to include dining, vending, the Bookstore, campus mail and event set ups. Perform management functions to ensure effective development and achievement of strategic goals and objectives for the department. Oversee events services, including reservations, scheduling, planning, and post-event break downs. Confirms that all parties are charged the correct amounts for rental space and services provided and ensure prompt payment for services is received through the Assistant Director of Auxiliaries.
Yes 20
CONTRACT ADMINSTRATION
Manages contract administration for the university; ensures that purchase orders and contracts contain all necessary information such as product descriptions, conditions and credit terms, and discounts allowed; obtains bids, opening bids and awarding bids based on tabulation quotations received; and maintains records and files of requisitions and purchase orders.
Yes 5
PROCUREMENT & TRAVEL PROGRAMS
Oversees for the Procurement & Travel Card Program to include the approval of all changes or modifications to the Procurement & Travel Card Procedures and Approval or rejection of requested exceptions to Procurement & Travel Card standard procedures; oversees the management of the payment tools/software programs for travel department to ensure there effective and appropriate use.
Yes 5
HUB COORDINATOR
Serve as the Historically Underutilized Business (HUB) program coordinator for the university; and responsible for creating program, increasing utilization of HUB vendors, tracking results, and reporting performance to administration.
Yes


Qualifications

Education

Necessary Qualifications: Bachelor's degree in related field.

Preferred Qualifications:

Experience

Necessary Qualifications: Ten years of progressively responsible Procurement experience. Five years of Procurement supervisory experience.

Preferred Qualifications: Five years of Auxiliary experience preferred.

Other Requirements or Other Factors

Other Qualifications for Posting: Necessary
Ability to work under minimal supervision with latitude for the use of initiative and independent judgment; and strong analytical skills, interpersonal skills, and written and verbal communication skills.

Must be proficient in purchasing concepts, able to follow
and/or create University policies and procedures. Must be able to schedule and prioritize workload in order to meet required deadlines. Must possess strong word processing and spreadsheet application skills. Must possess knowledge of contract administration. Must have experience in cost monitoring and cost control. Must have experience with local, state, and federal laws and regulations relevant to the administration of state and local funds. Must possess effective negotiation skills. Must have the ability to train direct reports on department policies and procedures.
This position will require travel.

This position requires an individual to become proficient in the State of Texas rules and procedures concerning purchasing. In addition, knowledge of the Comptroller's rules and procedures for expending funds and property management will be necessary. Ability to multi-task and work cooperatively with others and provide excellent customer service to students, employees, and the community.

Preferred
Certified Texas Purchasing Manager (CTPM), Certified Texas Contract Manager (CTCM), national purchasing or contract administration certificate.



Texas A&M University-San Antonio (TAMU-SA) is a new comprehensive university in the established Texas A&M University System serving students from a culturally diverse and largely non-traditional population. The university was created to address the educational needs in South San Antonio and surrounding areas. The current enrollment is approximately 5,500.

Texas A&M-San Antonio is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to provide equal employment opportunity to all persons regardless of race, color, sex, religion, national origin, age, disability, genetic information, veteran status, sexual orientation or gender identity.

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