EXECUTIVE DIRECTOR, FACILITIES SERVICES

Location
Pasadena
Posted
Aug 22, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Community College

EXECUTIVE DIRECTOR, FACILITIES SERVICES
Facilities and Construction Services
100% - 12 Months

Position is Open until Filled. Review of materials will begin Tuesday, September 19, 2017.
In order to be considered for the first screening, all application materials must be submitted no later than Friday, September 15, 2017 by 4:00 p.m.


We are looking for candidates who have the desire and ability to create a welcoming work environment that positively engages and impacts our diverse workforce and student population. Our goal is to create an inclusive working environment of collaboration, transparency, support, and shared leadership among all constituency groups: faculty, staff, administration, and students. We are looking for candidates who share the District's vision and willingness to ensure equal employment opportunity, will assist in creating an environment that is welcoming to all, and that will foster diversity and promote excellence.

DEFINITION:
Provides administrative leadership and guidance, and under general direction, the Executive Director, Facilities Services is responsible for planning, development, controlling, coordinating, evaluating and management of all District facilities planning and development, construction and remodeling projects; and supervising Maintenance, Operations and Grounds development and operations. The Executive Director, Facilities Services will work closely with senior administration, management and staff in support of the overall mission of the District.

REPRESENTATIVE DUTIES (ILLUSTRATIVE ONLY):
  • Directs short and long term District facilities planning and conducts analysis to determine the need for new facilities and the remodel and repair of existing facilities.
  • Oversees electrical, plumbing, heating & ventilation, painting, carpentry, skilled trades, air conditioning, energy management system, custodial, grounds, technical and clerical operations
  • Makes recommendations for facility improvements.
  • Plans, organizes, assigns and reviews the work of the maintenance, custodial, and grounds staff in ongoing and preventative maintenance for buildings, grounds, and equipment utilizing a work order control system.
  • Manages all major capital construction projects. Serves as the main liaison between the architect, construction manager, District management and program staff to ensure projects are on time and within budget.

    REPRESENTATIVE DUTIES (CONTINUED):
  • Describes and advocates for District facilities project proposals to State Chancellor's office and other state agencies.
  • Coordinates facilities requirements and construction designs with District managers, architects, and engineers and directs the preparation of plans, specifications and architectural/engineering drawings as necessary to implement new building projects and alterations.
  • Writes and administers building construction and service contract specifications.
  • Prepares bills of material and labor for cost estimates. Exercises leadership in campus beautification efforts.
  • Evaluates architectural, engineering and other consulting firms' ability to meet District needs and recommends the selection of architects, engineers and consultants.
  • Coordinates planning and design of facilities construction projects with local, state and federal agencies to obtain timely action on successive phases of project planning, design and construction.
  • Applies for and coordinates, state and federal construction grants.
  • Maintains, controls and updates the files of all construction projects and as-built drawings for all facilities and draws changes to blueprints, as needed.
  • Provides in-service training programs for staff on policies, work methods, materials, equipment and safety.
  • In cooperation with other District personnel, develops proposals and implements plans for energy conservation.
  • Defines standard of quality and quantity of work; inspects work in progress to check methods and ensure compliance with District standards, Building, Health & Safety and Education Codes and other applicable federal, state, and local laws and regulations.
  • Assures a safe environment for students, faculty and staff by inspecting and working with the safety committee.
  • Prepares the Facilities department operating budget, monitors project budgets, and prepares budget adjustments and modifications as appropriate.
  • Develops and manages the hazardous materials control program locks/keys and Smart Card program, work order system, and fire alarm and intrusion system.
  • Serves on a variety of District committees as requested.
  • Performs other duties as may be delegated by the Superintendent-President or designee
  • Performs related work as required.

    MINIMUM QUALIFICATIONS
    EDUCATION AND EXPERIENCE:
    Master's degree from an accredited college or university. Five years of increasingly responsible facilities management, facilities design and construction planning experience with three years in a supervisory capacity. Should hold Certified Facility Manager designation.

    KNOWLEDGE OF:
  • Planning, project management principles and scheduling for large complex projects;
  • Administrative policies, practices and processes of local and state agencies which impact facilities planning and development;
  • Architecture, structural and mechanical engineering; methods, materials, and equipment used in the various construction, building maintenance, custodial, and grounds maintenance specialties;
  • Building construction and maintenance practices and laws governing construction and repair of community college buildings;
  • General principles and practice of construction contracts, contract administration and management, research, cost analysis and control, budget, accounting and competitive bidding process;
  • Title 8, 19 and 24 of the California Administrative Code;
  • Principles and practices of effective supervision and management;
  • State and federal programs and grants;
  • Principles and methods of modern personnel administration and management.

    ABILITY TO:
  • Plan and direct the maintenance and operations function;
  • Comprehend and evaluate complex architectural and engineering designs, plans and specifications; supervise the training of staff;
  • Prepare a variety of technical written reports;
  • Communicate effectively in writing and orally;
  • Establish and maintain effective relationships with District staff, officials of other agencies, and the public.

    DESIRED QUALIFICATIONS
  • Related experience in a California public school district or a community college.

    SALARY AND BENEFITS:
    Compensation is competitive and commensurate with background and experience. Generous fringe benefits include fully paid medical, dental, and vision for employees and their families, and life insurance for the employee. This is an exempt position and is not subject to overtime pay. Management earn 22 vacation days per fiscal year.

    PHYSICAL ABILITIES:
    Seeing to inspect written documents, communicate with District staff, sitting for extended periods of time, bending, kneeling and reaching to retrieve and file records, and dexterity of hands and fingers to operate a keyboard and other office equipment.

    CONDITIONS OF EMPLOYMENT:
  • Successful completion of background and livescan clearance and TB screening.
  • Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109.
  • Meeting applicable eligibility requirements under CalPERS or CalSTRS if you are a current or former member.
  • Board of Trustees approval.

    APPLICATION AND SELECTION PROCESS:
    Pasadena City College utilizes an online application process. For full application instructions and position description, visit https://pasadena.csod.com/ats/careersite/JobDetails.aspx?site=1&id=342

    Hard copy, e-mailed, or faxed resumes are not accepted. You can apply for a position from any computer with Internet access. All materials are submitted electronically through PCC's Applicant Tracking System (ATS). Position is Open until Filled. Review of materials will begin Tuesday, September 19, 2017. In order to be considered for the first screening, all application materials must be submitted no later than Friday, September 15, 2017 by 4:00 p.m.

    Please keep in mind the following:
  • If you do not follow the process or your application/ resume is incomplete, your information will not be processed.
  • The hiring committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview. It is, therefore, important that the application be thorough and detailed. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.
  • While the acceptance of the application packet is done through PCC's Talent Applicant System (ATS), all hiring decisions are made by a hiring committee.
  • Positions are full-time (100%) and “open until filled,” unless otherwise stated.

    Once applications are submitted they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete. If you require assistance, please contact the Human Resources office at 626-585-7388. Applicants may expect to be notified approximately 4 - 5 weeks following the closing date as to the status of their application.

    SUPPORTING DOCUMENTS:
    For full consideration, all of the following must be submitted along with the online application. An incomplete application packet will not be forwarded to the hiring committee for review.

    1. A list of at least five references (name, address, phone number, email address and position), including your last supervisor, and at least one of each of the following: peer, direct report, and faculty.
    2. A letter of interest addressing the selection criteria and extent of experience listed under “The Representative Duties,” “Knowledge of,” “Ability to,” “Education and Experience,” and “Desirable Qualifications” headings.
    3. Professional resume.
    4. Transcripts (unofficial copies are acceptable). Official transcripts are required upon offer of employment. Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.
    5. Other information considered pertinent to the application (optional)

    Note: It is the applicant's responsibility to ensure that all application materials are fully and correctly submitted. All supporting documentation should include position name and/or position number. All materials submitted are for this position only and become the property of the District. Materials, including USB flash drives, compact disks and slides, will NOT be returned, copied or considered for other openings.

    ABOUT THE DISTRICT:
    Established in 1924, Pasadena City College has been serving the San Gabriel Valley for more than 90 years. PCC enrolls more than 30,000 students each semester and offers 60 academic and 76 Career and Technical Education programs. The main college campus occupies an idyllic 53-acre site, while the Community Education Center and Child Development Center are located in separate facilities. The college is renowned for its high student transfer rate, national mathematics and forensic honors, and extensive study abroad offerings. PCC is accredited by the Accrediting Commission for Community and Junior Colleges of the Western Association of Schools and Colleges. For more information, go to www.pasadena.edu.

    MISSION:
    The mission of Pasadena City College is to provide a high quality, academically robust learning environment that encourages, supports and facilitates student learning and success. The College provides an academically rigorous and comprehensive curriculum for students pursuing educational and career goals as well as learning opportunities designed for individual development. The College is committed to providing access to higher education for members of the diverse communities within the District service area and to offering courses, programs, and other activities to enhance the economic conditions and the quality of life in these communities.

    ADDITIONAL INFORMATION:
    The Immigration Reform & Control Act of 1987, Public Law 99-603 requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country. This requirement applies to both United States citizens and aliens. Any employee who is unwilling/unable to fulfill this requirement will not be employed.

    Pasadena Area Community College District will not sponsor any visa applications.

    If accommodations are needed for the application process in compliance with the Americans with Disabilities Act, please inform Human Resources.

    It is the policy of the PACCD that all candidates for employment need to be cleared for employment through the process of background check and verification of prior employment, references and credentials.

    Crime awareness and campus security information are available from Campus Police and Safety. (Public Law 101- 542)

    The Pasadena Area Community College District does not discriminate in the educational programs and activities operated by the District, or in employment procedures and practices of the District. The Policies of Title IX as developed to date are available for inspection during normal business hours at the District Office at 1570 E. Colorado Blvd., Pasadena, CA 91106.

    The Board of Trustees reserves the right to extend time limits or reinstate the search process at any time. The Pasadena Area Community College District is an equal opportunity employer. The District encourages applications from underrepresented minorities and the disabled.

    PASADENA AREA COMMUNITY COLLEGE DISTRICT
    Equal Opportunity, Title IX, Section 504 Employer

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