Academic Assistant

Aug 22, 2017
Position Type
Tenured & Tenure-Track
Institution Type
Four-Year Institution

Academic Assistant
Susquehanna University

About Susquehanna	
As a living, learning and working community, Susquehanna University affirms its commitment to being an engaged, culturally inclusive campus. As we seek to embody the rich diversity of the human community, we commit ourselves to the full participation of persons who represent the breadth of human difference. The university encourages candidates from historically underrepresented groups to apply. Susquehanna University is an Equal Opportunity Employer.

Susquehanna University is a national liberal arts college committed to excellence in educating undergraduate students for productive lives of achievement, leadership and service in a diverse and interconnected world. Its more than 2,100 undergraduates come from 35 states and 22 countries, and all students study away through Susquehanna's unique Global Opportunities program. Susquehanna University's 325 acre campus, noted for its beauty, is located in Selinsgrove, Pennsylvania, 50 miles north of Harrisburg in the scenic Susquehanna River Valley, about a three hour drive from Philadelphia, Washington, D.C., and New York City. For more information, please visit

Position Summary	
Job Function:
To provide clerical support for the faculty members, program directors, special programs and department heads of Bogar Hall.

Specific Responsibilities:
•	Provide administrative support for faculty, program, and departments' day-to-day needs. This includes scheduling meetings, handling correspondence and typing needs, ordering supplies, copier troubleshooting, maintaining an efficient filing system, mailings (including mail merges), bulletin boards, planning special events, printing jobs, processing purchase card statements, tracking budgets and initiating purchase orders, and updating and maintaining web pages and SharePoint sites.
•	Provide administrative support for faculty advising/teaching, including typing and/or compiling course materials, collecting course syllabi, arranging transportation for field trips, providing Blackboard/Moodle support, ordering desk/review copies of textbooks
•	Provide administrative support for faculty job searches.
•	Provide confidential assistance to department chairs in regards to tenure and third-year reviews of faculty.
•	Hire, train, schedule, and supervise work study students
•	Requires the ability to multi-task and manage multiple priorities
•	Requires working with many constituents, including students and parents.
•	Serve as back-up to the Academic Assistant, Steele Hall.

Bogar Hall faculty's special programs include the Latino Symposium and Modern Language Fellows. In support of these and other special programs, the academic assistant:
•	Prepares brochures, posters, flyers, and/or advertisements for events
•	Ensures that transitions for new modern language fellows go smoothly
•	Coordinates students' language placement processes.

In addition, the Academic Assistant contributes to the overall success of the departments and programs of Bogar Hall faculty and the University by performing other duties and responsibilities as assigned.

Knowledge, Skills, Abilities
Knowledge of English language including meaning and spelling of words, rules of composition and grammar. Skilled at written and verbal communication, including formal presentation to groups. Ability to set priorities and advocate team concepts; work corroboratively with faculty and staff. Microsoft Office Suite; web-based applications including Blackboard; Colleague; Adobe Acrobat and Adobe Suite.

Physical Demand
Due to the nature of work assignments, incumbents must be able to perform detailed work on multiple, concurrent tasks, with frequent interruptions and under time constraint. On a daily basis, the essential duties of this classification may require the ability to stoop; to reach; to stand, to walk and sit for extended periods of time; to push and/or pull objects weighing up to 30 pounds; to lift and carry objects weighing up to 15 pounds; to use finger dexterity to operate a computer and other office equipment and hand strength to grasp files and other objects; to perceive the attributes of objects by touch; to hear and verbally exchange ideas and information with the public, staff and others on the phone and in the office; to see clearly from less than one foot to arm's length with a good field of vision and to distinguish basic colors and shades of color. On a frequent basis, essential duties of the position may require the ability to climb stairs, to kneel and/or crouch to retrieve files and other items.

Required Qualifications	
High school or equivalent plus minimum of three years of relevant office experience using Microsoft Office software. Demonstrated ability to stay organized while managing multiple priorities.

Preferred Qualifications	
Knowledge of desktop publishing software is desired.

For full application instructions and position description, visit