Madison, WI
Aug 22, 2017
Institution Type
Four-Year Institution

JOB NO.: 91692-AS

Work Type: Staff Full or Part Time, Staff-Full Time, Staff-Part Time


Location: Madison

Categories: Grant, Research, Contract Management, Research, Scientific

Employment Class: Academic Staff-Renewable

Position Vacancy ID: 91692-AS

Working Title: Research Administrator - Division of Endocrinology, Diabetes and Metabolism



FTE: 80% - 100%

Anticipated Begin Date: SEPTEMBER 23, 2017

Term: This is a renewable appointment.

Advertised Salary:

Minimum $48,333 ANNUAL (12 months)
Depending on Qualifications

Degree and Area of Specialization:

Bachelor's degree required. Degree in Accounting, Finance, Business, or related field preferred.

Minimum number of years and type of relevant work experience:

Two or more years of relevant professional experience required. Strongly prefer experience in research financial management or research award administration.

Position Summary:

This position will provide specialized support for the administrative activities of various research areas in the Division of Endocrinology, Diabetes and Metabolism. This role includes assisting in lab oversight as well as pre- and post-award activities relating to federal, industry, and foundation sponsored research awards. This position will report directly to the Division Administrator and take additional direction from the Division of Endocrinology Director of Research.

This experienced individual will be expected to provide training and education to other research staff related to timely invoicing, research charge billing and account reconciliation. The individual will be expected to make recommendations to investigators and research staff on process improvement to create and/or maintain practices and procedures such as maintenance of an awards database, review of requirements for performance reports or grant renewals and refinement of current accounting practices to enhance the research enterprise.

In addition, this position will provide clerical support for the research enterprise. Responsibilities will include, onboarding and discharge of research personnel, appointment scheduling, travel arrangements, website updates, assistance with IRB, IACUC, and Biosafety submission/updates, etc.

Additional Information:

The School of Medicine and Public Health has a deep and profound commitment to diversity both as an end in itself but, also as a valuable means for eliminating health disparities. As such, we strongly encourage applications from candidates who foster and promote the values of diversity and inclusion.

Ideal candidates will have:
- Experience with computer-based accounting systems, databases and word processing
- Ability to establish priorities and react promptly to the demands of multiple investigators with a large number of diverse research studies
- Exceptional communication and organizational skills

Candidates should have (or will be expected to develop) knowledge of OMB circulars including A-21, A-110, Uniform Guidance, cost accounting standards, indirect cost rate application, and Material Transfer Agreements. Experience with Cayuse 424/SP helpful.

Hire will be subject to criminal background check requirements.


Jason Weitzman
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

To begin the application process please click on the 'Apply Now' button. You will be asked to create a profile and upload a resume and cover letter. You will also be asked to provide contact information for three (3) references as part of your online application.

Additional Link: Full Position Details

NOTE: A Period of Evaluation will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Aug 21 2017 Central Daylight Time

Application Close: Sep 18 2017 11:55 PM Central Daylight Time