Electronic Resources/Serials Assistant - Library Assistant 4
Electronic Resources/Serials Assistant - Library Assistant 4
Department: Copley Library
The Electronic Resources/Serials Library Assistant oversees purchasing tasks for serials (print & electronic), e-databases, and e-books for Copley Library and is responsible for loading large bibliographic data files into the library system. The person in this position is responsible for maintaining and tracking library funds and ensuring that all accounts are in good standing; works with the Electronic Resources Librarian on financial matters concerning library purchasing and payment. Works independently to purchase, maintain access and troubleshoot disruption in the library catalog for all serials, e-databases and e-books. Reports to the Electronic Resources and Serials Librarian. Hires, trains, supervises and evaluates five-to-seven work study assistants as needed. Supervision received: reports to the Electronic Resources and Serials Librarian. Supervision exercised: coordinates the activities of five-to-seven work study assistants as needed.
Duties and Responsibilities:
The responsibilities described here are representative of those that must be met by the employee to successfully perform the essential functions of this job.
Serials, E-database and E-book Acquisitions
• Responsible for ordering, processing payment and patron access for serials, electronic resources, databases, e-books, and microform.
• Assists Electronic Resources and Serials Librarian with analysis of duplication between print and e-titles; withdraws materials as necessary.
• Responsible for loading large bibliographic data files into the library system.
• Sets up and implements electronic ordering and invoicing profiles for vendors.
• Maintains serial and vendor records in library catalog.
• Troubleshoots access-related technical issues for Electronic Resources, including link resolution and consults with Electronic Resources and Serials librarian as needed regarding access problems.
• Resolves problems and financial discrepancies that arise from the acquisitions and invoicing process, i.e., orders received incomplete, charged/paid incorrectly, using judgment and making independent decisions.
Aids in the Oversight of the Library's Materials Budget.
• Verifies invoices and assures payment, obtains authorized signatures, and forwards applicable paperwork to Procurement.
• Processes all materials invoices.
• Under the Electronic Resources and Serials Librarians' oversight, resolves problems between vendors and Procurement.
Documents Financial Aspects of Serials, E-databases, and E-books Acquisitions
• Assists the Electronic Resources and Serials Librarian with preparation of acquisitions and budget reports by collecting, analyzing and summarizing information.
• Ensures that all daily fund transactions are in accordance with USD Accounting policies and rules.
• Represents the library with vendors' and publishers' customer service representatives, through telephone calls and correspondence.
General and Miscellaneous Duties:
• Hires, trains, supervises and evaluates student assistants.
• Maintains technical knowledge by attending educational workshops; reviewing publications.
• Maintains continuity with the Electronic Resources Librarian and Head of the Technical Services Department by documenting and communicating actions, irregularities, and continuing needs. In absence of the Department's librarians, may need to work with the Budget Director and/or University Librarian.
• Keeps relevant statistics on materials acquired by the library.
• Other duties as assigned.
• Requires bachelor's degree or any equivalent combination of education and experience.
• Library or acquisitions related work experience preferred
• One year supervisory or leadership experience
• Strong math and basic accounting aptitude, as well as ability to resolve e-resource access problems, and experience with Microsoft Excel are preferred.
Knowledge, Skills, and Abilities:
• Strong problem-solving, math and budgeting skills
• Knowledge of basic accounting
• Demonstrated ability to resolve e-resource access problems
• Excellent organizational skills
• Ability to multi-task and to prioritize duties and meet deadlines
• Ability to work effectively under pressure
• Detail-oriented and accurate in all work
• Understanding of database functionality
•Experience with Microsoft Office Products, particularly Microsoft Excel
• Thorough knowledge of automated library systems, preferably innovative interfaces
• Ability to work cooperatively with staff and librarians in various departments
• Ability to communicate clearly and effectively, both orally and in writing
• Knowledge of AACR2, the internationally accepted standard for cataloging rules
• Knowledge of MARC formats, the national standard for entry of cataloging data
• Knowledge of OCLC, the online bibliographic database
• Ability to work unsupervised
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
Salary: $20.77 - $22.77 per hour; Excellent Benefits.
The University of San Diego offers a very competitive benefits package, to include medical, dental, vision, a 12% retirement contribution given to you by the University (with three year vesting period), and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits
Hours: 37.5 hours per week
Closing date: Open until filled
Note: External job postings will be up for at least five days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.
The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.
The University of San Diego is a smoking and tobacco-free campus. For more information, visitwww.sandiego.edu/smokefree.
Click Apply Now to complete our online application. In addition, you are strongly recommended to upload a cover letter and resume to your application profile for the hiring managers' review.If you have any questions or difficulties please contact the Employment Services Team at 619-260-6806, or email us at [email protected].
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