Library Collections Procurement & Processing Manager

Denver, Colorado, USA
Aug 21, 2017
University of
Faculty Jobs
Position Type
Alt-Ac & Post-Ac
Institution Type
Four-Year Institution

Position Summary

Reporting to the Collections & Content Management Librarian, this position is responsible for hiring/training/supervising the staff and management of the workflow in the Library Collections Procurement and Processing unit, as well as deployment of the library collection funds through acquisitions policy and procedures. Represents this unit in organization-wide committees and task forces, etc. Works closely with other units and departments in the Libraries.

Essential Functions

  • Train and supervise four full-time appointed staff, one part-time appointed staff and one student worker with responsibilities in both procurement and processing workflows; manage all routine activities of daily operations; hold unit meetings; plan and implement procedures; organize unit workflow.
  • Manages and expends collection funding annually by exercising final control and approval of all payment processing of invoices/expenditures for library procurement; collaborates with Libraries faculty to coordinate allocating funds and the receipt, and accounting of ordered materials as well as donated materials; working with Library administration, ensures reconciliation of all funds with campus ledgers.
  • Produces financial reports from the library management system and special reports on acquisitions activities as requested by Libraries administration, selectors or other Libraries faculty;
  • Perform complex problem solving. Coordinate Procurement and Processing workflow with system-wide activities. Demonstrate mastery of acquisitions functions within the library management system, including coordination of system-related work with other units also using the same system components.
  • Process the acquisitions for licensed information products for student and scholars; submit contracts for university approval as necessary; check licensing documents for accuracy; field correspondence with vendors as directed by Shared Services; obtain proper signatures and coordinate the ordering process.
  • Actively participate in the organization, serving on committees and/or task forces as needed, and collaborates with other units and departments in the Libraries.

Knowledge, Skills, and Abilities

  • Strong budgeting skills; ability to maintain accurate and thorough statistics. Ability to use spreadsheets and other tools for budgeting, analysis, and reporting;
  • Good judgment, problem-solving, and decision-making skills are needed to provide practical solutions to ensure accuracy in a detail-oriented environment. Must be able to work independently and collaboratively, using tact and excellent judgment. Analytical skills are required for decision-making. Must be able to analyze and organize work and set priorities.
  • Because the library acquires materials in a variety of foreign languages, foreign language ability is an advantage; strong interpersonal and communication skills. Proficiency in the English language is needed. Must be able to communicate with diplomacy and tact, both in person and on the telephone.
  • Ability to closely follow established procedures and perform work requiring considerable attention to detail; ability to use a library management system and PC; ability to maintain clerical records.
  • Must be detail-oriented, with an extremely high accuracy rate in all work done and demonstrate a creative, service-oriented approach to problem solving.
  • Participates in professional growth and development to enhance skills and knowledge of supervised staff.
  • Flexibility and adaptability.
  • Ability to deal with deadlines and pressure.

Required Qualifications

  • Bachelor's degree or equivalent combination of education and experience.
  • Experience with academic library acquisitions procedures.
  • Excellent organizational and supervisory abilities, with at least 2 years of supervisory experience.

Preferred Qualifications

  • Experience with collection development and library budgets
  • Experience with Ex Libris Alma Library Management System.

Work Schedule

Varying schedule depending on the needs of the job.

Application Deadline

For best consideration, please submit your application materials by 4:00pm on Friday 1, September , 2017.

Special Instructions

Candidates must apply online through to be considered. Only applications submitted online will be accepted. Once within the job description online, please scroll to the bottom of the page to apply. If you have questions regarding this position please contact Jessica Lovan at

Please include the following documents with your application:

  1. Resume
  2. Cover Letter

The University of Denver is committed to enhancing the diversity of its faculty and staff and encourages applications from women, minorities, members of the LGBTQ community, people with disabilities and veterans. The University is an equal opportunity/affirmative action employer.

All offers of employment are based upon satisfactory completion of a criminal history background check.