Procurement & Contracts Manager

Aug 21, 2017
Institution Type
Four-Year Institution

Northeastern University

Procurement & Contracts Manager

Requisition Number: STFR003957

Division/College: Facilities

Location: Boston Main Campus

Full-time/Part-time: Full Time


The Procurement & Contracts Mgr will be responsible to provide sound contracting practices and ensure compliance with University policies and procedures. Under the direction of the Project Controls Manager, the Procurement & Contracts Mgr will be responsible for the preparation, finalization, analysis, and administration of construction, architect-engineering and other agreements and contracts in area of assignment for the Division; leads or assists project managers in selection of procurement methods and strategies; performs specification reviews, prepares, issues, and awards contracts for the University in accordance with policies, procedures and in compliance with all state, federal and local regulations and laws; leads or assists project managers in the preparation and administration of solicitations of contracts; and responds to questions and issues and provides technical expertise and assistance related to associated agreements and contracts. The Procurement & Contracts Mgr will be the primary liaison between the Facilities Division and other University offices and as needed with external contractors, vendors, and legal counsel. Ensure standardization of contracts, forms and procedures. Follow up on contract negotiation and execution, insurance certificates, and monitor change orders. Regularly meet with Facilities Directors and Managers to understand project scope, budget, timetables, complexity, contractor/subcontractor structure, potential risks, and performance, contracting and close-out issues. Maintain the contract master file and a contract tracking database. Support Facilities Directors/Managers by keeping them advised of the status of documentation of bonds, insurances, certificates, permits and other items that expire and need to be renewed during the life of a contract. Develop a complete understanding of Risk Management/Legal guidelines for Facilities staff and vendors, including required levels of general liability insurance for contractors, and work with Risk Management to determine appropriate insurance coverage on new projects. Work on special projects as assigned by the Assistant Vice President -Fiscal and Management Services.


Bachelor’s Degree required (business, engineering, construction management or pre-law preferred) with a minimum of five to seven years of procurement, construction, or project management experience, including at least one (1) year of construction or construction procurement experience. Must be detail-oriented, well- organized, able to handle multiple priorities simultaneously and able to move work along according to a timetable. Must be able to work well with different levels and disciplines of design and construction professionals, University supervisors/managers, and legal counsel. Able to demonstrate knowledge of procurement laws and requirements, solid understanding of generally accepted purchasing principles and practices including preparing proposals for bid, bid evaluation, contract terms and problem resolution, working knowledge of construction procurement activities and demonstrated ability to ensure the integrity of the procurement process from beginning to end. Proficiency with Microsoft Word and Excel required, MS Access, Project Management or similar software a plus. Maintain familiarity with contracting trends in the industry, AGC, ABC, NAIOP and especially the AIA contracting body of knowledge.

Additional Information:
This position requires a criminal background check.

To be considered for this position please visit our web site and apply on line at the following link: Careers@Northeastern

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.


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