Associate Director, Master of Science in Analytics

Chicago, Illinois
Aug 21, 2017
Executive Administration Jobs
Other Executive Administration
Institution Type
Four-Year Institution

The Associate Director manages the operations of the Master of Science in Analytics (MScA) program through oversight of budget, student recruitment, faculty hiring and scheduling processes, student counseling and advising, and supervision of relevant administrative personnel.  

Position Duties and Responsibilities: 

Program administration: Curriculum & Course Administration: Assist with curriculum review and implement any necessary revisions. Manage course schedule and classroom needs. Oversee the administration of capstone process. Ensure appropriate student access to software programs & systems for use in the program.

Instructor review and hiring: Post lecturer positions in appropriate channels, working with finance and administrative team to ensure compliance with University HR practices. Participate in interviews for adjunct lecturers for teaching appointments. Make recommendations for appointment to Provost's office, with appropriate materials.

Budget and financial management: Develop program budgets and monitor program's fiscal performance, within guidelines established by the University and the School. Design and implement strategies to ensure the realization of the program's annual budget target.

Admissions and Registration: Work collaboratively with Graham School staff, including marketing, enrollment management, and other administrative directors to implement admissions processes and policies and practices for prospective students. Manage faculty review of admissions for prospective students, as well as notification process. Organize and deliver orientation sessions for new students. Work closely with enrollment management staff to ensure student status is current within the registration and CRM systems. Provide regular reporting to Senior Director and Graham leadership on student inquiries and admissions activity.

Student support and management: Oversee advising for students enrolled in the MSc program. Work collaboratively with University offices, including the Registrar, Alumni Services, and Bursar, to execute processes for current students. Manage IRB process, as necessary, for student capstone projects.

Staff management: Supervise work of program team of three full-time staff members; conduct annual performance reviews; review and revise position descriptions as necessary to ensure compliance and accuracy with the job performed.

Team participation: Work collaboratively with University and Graham School staff to ensure consistent, high-quality processes, policies, and procedures are implemented for students and faculty. Develop strong working relationships within Graham and with University of Chicago faculty and staff to ensure the continued success of the MScA program.

Process Improvement: Manage daily operations for the MScA program to enable efficient and effective processes. Identify and lead process improvement initiatives.

Other duties as assigned  

Education & Experience:

Advanced degree in a relevant field required  

Unit Experience At least 5 years of relevant management and/or academic administrative experience; experience with budget and staff management preferred 

Teaching experience at the university level preferred 

Strong verbal and written communication skills required 

Ability to work effectively and collaboratively as part of a team required 

Qualities Preferred: 

The successful candidate for Associate Director will possess strong interpersonal skills; communicate effectively with a variety of stakeholders, including faculty, students, university administrators, and corporate partners; work collaboratively as well as independently to execute work; multitask; anticipate and manage workload effectively during peak busy seasons; represent the School and the University in a positive and professional manner with stakeholders and in public settings; exhibit patience and flexibility in a fluid working environment.  

Evidence of project management competence preferred 

Ability to manage program finances wisely and within budgetary guidelines required 

Proficiency in MS Office, including Excel, PPT, Word, and Outlook required 

Experience with/ability to master internal University of Chicago systems 


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