Education Abroad Assistant

Amherst College invites applications for the newly created position of education abroad assistant. The college has profoundly transformed its student body in terms of socioeconomic status, ethnicity, and nationality, among other areas. Today, nearly one-quarter of Amherst's students are Pell Grant recipients; 45 percent of our studentsidentify as domestic students of color. Our expectation is that the successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation, and religion.

Each year approximately 45 percent of the junior class spends a semester or year away on a study abroad or domestic program. A number of students also pursue summer opportunities, including internships, research, or language study. The Study Abroad Office promotes these opportunities through events and workshops, often in partnership with student organizations and resource centers, as well as advertising campaigns and social media. The office hosts a number of visitors to campus, including representatives based in the U.S. and abroad, and works collaboratively with offices and departments across campus to support and promote all college-sponsored travel.

The education abroad assistant processes student records and applications and provides administrative support to the director and assistant director. The assistant assists in managing applications, event planning and publicity, and scheduling appointments and manages application processes for summer study abroad fellowships and exchange programs. The assistant will use reporting tools and software and communicates with relevant offices to manage student records. It is expected that the assistant will take appropriate actions to support a diverse workforce and participate in the college's efforts to create a respectful, inclusive, and welcoming work environment.

Key Responsibilities

Student Records
  • Processes student records for study away, e.g., Intent to Study Away and Educational Leaves
  • Processes dean certification letters for study abroad applications
  • Processes institutional support letters for visa applications
  • Collects data for report writing

Office Support
  • Organizes the Study Abroad Library materials
  • Manages online scheduling software for advisers
  • Updates website and web forms as needed
  • Processes program evaluations through Qualtrics
  • Reserves rooms and catering as needed for thirty+ programs each academic year, submits announcements and advertisements on college calendars
  • Drafts and manages schedules of visitors to campus
  • Manages reimbursements for non-credit bearing college-sponsored activities (e.g., summer study abroad fellowships)

  • Collates components of student petitions for non-approved programs for the faculty Committee on International Education
  • Processes applications for college-sponsored programs (e.g., summer fellowship applications, New College at Oxford, Doshisha fall exchange program)


Requirements include a high school diploma or equivalent (associate's or bachelor's degree preferred); two to four years of related administrative experience (experience in higher education preferred); proficiency in MS Office and ability to learn new software programs; strong verbal and written communication, interpersonal, time management, organizational, and customer service skills; accuracy and attention to detail; ability to take initiative, and work independently and collaboratively.

Interestedcandidates should submit a cover letter, resume, and the names and contact information (email and/or telephone number) for three professional references. Applications will be reviewed until position is filled.


Amherst College is an equal opportunity employer and encourages women, persons of color, and persons with disabilities to apply. The College is committed to enriching its educational experience and its culture through the diversity of its faculty, administration, and staff.

Amherst College, one of the premier liberal arts colleges in the nation, is located in Amherst, Massachusetts, a town of approximately 35,000 residents in the western part of the state. The college's community is composed of about1,800 students from 48 states, plus Washington, D.C., Puerto Rico and 54 countries around the world, and about 1,000 staff and faculty. The college's scenic 1,000-acre campus includes a 500-acrewildlife sanctuaryand theBook & Plow Farm; three museums:Emily Dickinson Museum,Beneski Museum of Natural HistoryandMead Art Museum; and multiple educational and cultural venues and resources through the Five College Consortium. The town of Amherst offers an amazing variety of coffee shops, restaurants and entertainment, and a very active outdoor life. Our vibrant campus, diverse community and beautiful surrounding, makes Amherst College and the Town of Amherst the perfect place to work, learn and live!


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