Associate Director for Administration and Finance



Stanford University

Associate Director for Administration and Finance

Job Number:
76014

Note: Not all unique aspects of the job are covered by this job description

The Center for International Security and Cooperation (CISAC) seeks an associate director for administration and finance with proven experience and leadership skills to serve as the center's chief administrative officer.

CISAC, part of the Freeman Spogli Institute for International Studies, is one of the nation's leading research and teaching centers devoted to addressing international security challenges. For more than three decades, CISAC has contributed pioneering interdisciplinary scholarship to the field of international security and cooperation, trained and taught future leaders and scholars from the undergraduate through the post-graduate level, and informed and influenced the formulation of international security policy.

The associate director for administration and finance reports directly to and partners with the faculty co-directors to provide executive leadership and has responsibility for all administrative functions and supervision of six staff members who manage or administer human resources, finance and sponsored research, events, communications, student services, facilities, and IT.

JOB PURPOSE:

Provide management and coordination of administrative and operations-related functions for a program, division or department. Manage staff at least 50% of the time to achieve the research and teaching mission, goals and objectives of the unit. Partner with faculty leadership on departmental affairs.

CORE DUTIES*:

  • Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints.
  • May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs.
  • Evaluate business processes and operational and/or financial effectiveness. Analyze and resolve complex issues and provide alternative solutions as necessary. May lead process improvement for immediate unit.
  • Analyze unit needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the Chair and/or Dean's Office regarding resources to support faculty activities and interests.
  • Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures.
  • Manage the finances across all sources for the annual budget, including developing, monitoring, analyzing, forecasting and reporting.
  • Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements.
  • Represent the unit's business and academic operations within the organization/school.
  • Manage student and faculty program administration for their unit.
  • Manage events and communications for the center.

* - Other duties may also be assigned
Background check will be required for all final candidates. For consideration please submit resume and cover letter. MINIMUM REQUIREMENTS:
Education & Experience:

Bachelor's degree and three years of relevant experience in administrative and financial management, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Demonstrated supervisory skills including conflict resolution.
  • Excellent planning and organizational skills.
  • Excellent communication skills.
  • Working knowledge of accounting, budget planning and financial forecasting.
  • Working knowledge of grants and contract administration.
  • Strong negotiation and effective interpersonal skills.
  • Solid analytical and problem solving skills.
  • Attention to detail and accuracy.
  • Strong expertise in business and management computer applications and databases.
  • Strong knowledge in industry standards and/or regulatory requirements.
  • Ability to multi-task and manage deadlines.
  • Subject matter expertise for area(s) of responsibility.
  • Able to keep abreast of general industry knowledge and trends.

Certifications and Licenses: None PHYSICAL REQUIREMENTS*: Constantly perform desk-based computer tasks. Frequently sitting.

Occasionally stand/walk, writing by hand, use a telephone, lift/carry/push/pull objects that weigh 11-20 pounds.

Rarely sort/file paperwork or parts, rarely twist/bend/stoop/squat.


* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:
  • Occasional evening and weekend hours.
WORK STANDARDS:

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.



Job: Administration

Location: Dean of Research
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.






jeid-2dad3818c02abb4fb102303e56a5f317