UBA/EOAS Program Associate #53712

Tallahassee, FL
Aug 18, 2017
Institution Type
Four-Year Institution

Job ID: 41850

Full/Part Time: Full-Time

Regular/Temporary: Regular

Apply On Or Before: 12/31/9998


This position is with the University Business Administrators Program located within the department of Earth, Ocean, and Atmospheric Science in the College of Arts & Science.


Serves as the Earth, Ocean, and Atmospheric Science (EOAS) Human Resources Transactional Representative. Gathers information from a variety of sources to compile HR appointments each semester. Processes all personnel actions for EOAS employees including recruiting, hiring, I-9 submissions, job opening packets, reappointments and terminations for all Graduate Assistants in OMNI and Guardian. Responsible for creating the Graduate Assistant offer letters in accordance with the Collective Bargaining Agreement. Monitors and tracks HR transactions. Assists with regular workflow status updates and advises staff and supervisors regarding the status of HR transactions. Assist new and returning employees with appointment procedures and ensures all new employees are added to email mailing lists. Calculates compensation for OPS employees and maintains a database of OPS appointments for reconciling purposes. Serves as the Liaison to the Global Engagement Center regarding the appointment of international employees. Serves as backup to the front desk.
Monitors time entry status and assists with the facilitation of corresponding employee-supervisor time entry, review, and approval process to ensure accuracy and compliance with University standards. Uses myFSU Business Intelligence (BI) to cyclically generate HR actives and cost center reports to reconcile appointments and compensation levels. Prepares payroll certification document and actives report for management review. Maintains Department personnel files in compliance with Federal, State and University laws, policies and guidelines. Corrects payroll and funding errors as necessary.
Responsible for entering and monitoring Non Exempt FACET functions for the Department of Earth, Ocean and Atmospheric Science. Back up for Exempt FACET. Serves as backup for Faculty Appointments and personnel actions.
May assist EOAS Chair in absence of Administrative Associate, supervise OPS staff and other duties as assigned.


High school diploma or equivalency and four years' experience or a combination of post high school education and experience equal to four years.
Experience demonstrating effective customer service skills.
Experience communicating effectively verbally and in writing.
Experience prioritizing, organizing and performing multiple work assignments simultaneously.
Experience to compiling, reviewing, and reconciling data for accuracy, completeness, and compliance.
Ability to establish and maintain effective working relationships.
Ability to perform accurately in a detail oriented environment.
Ability to demonstrate critical thinking based upon in-depth data, substantiating information, considering and respecting others' input personal values, and ethics.
Knowledge of applicable computer applications and basic computer functions.
Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.
**Resume Required**


Knowledge of principles, practices, and standards of human resource administration in assigned area.
Knowledge of accounting systems and practices.
Bachelor's Degree.

Anticipated Salary Range

Upper 20's to commensurate with education and experience.

Pay Plan

This is an USPS (University Support Personnel System) position.

Criminal Background Check

This position requires successful completion of a criminal history background check.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034.
IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be viewed at: http://www.hr.fsu.edu/PDF/Publications/diversity/EEO_Statement.pdf


This position is being re-advertised. Previous applicants need not reapply.