Executive Assistant to the Chancellor

Position Number 000013

Functional Title Executive Assistant to the Chancellor

Position Type Administration - Staff

Position Summary

The primary purpose of the Chancellor's Office is to support the Chancellor's leadership of UNC Greensboro in fulfillment of its mission to redefine the public research university for the 21st century as an inclusive, collaborative, and responsive institution making a difference in the lives of students and the communities it serves. The Chancellor serves as the university's Chief Executive Officer, with more than 20,000 students, and 2,500 plus faculty and staff. He is the spokesperson providing leadership at local, state, national and international levels.

Responsibilities that fall within the Chancellor's Office range from developing and administering university-wide plans, programs and initiatives, to communicating with a variety of constituents, including but not limited to the Board of Governors (BOG), UNCG Board of Trustees (BOT), as well as students, alumni, faculty, staff, policymakers, community members, and donors.

The Chancellor's Office maintains a high level of professionalism and customer excellence. Staff members successfully navigate a fast-paced and often politically sensitive environment, requiring excellent judgment and thoughtful perception.

The Executive Assistant to the Chancellor provides professional-level staff assistance to the Chancellor and is an integral part of the Office of the Chancellor. The Executive Assistant to the Chancellor serves as the principal administrative support to the Chancellor.

The person in this position must exercise independent action and mature and sound judgement for:

  • Managing the Chancellor's time - must demonstrate ability to set priorities in scheduling appointments, travel, and public appearances; serve as a liaison between the Chancellor and a variety of internal and external constituents.
  • Problem-Solving and decision-making - must demonstrate ability to be flexible and creative in resolving problems; anticipate and negotiate solutions for potential problems by encouraging discussion and considering various viewpoints; explain basis for decisions by using substantive knowledge of policies, procedures, and program operations.
  • Communications - must demonstrate ability to keep Chancellor and others informed on various situations and issues either in verbal or written form by independently researching, developing, and composing a variety of material.
  • Office management - must demonstrate ability to work independently and collaboratively; prioritize work flow to ensure the smooth and efficient operation of the office; encourage and promote a positive work environment.

Minimum Qualifications

~ Bachelor's degree with at least five or more years of progressive administrative office experience in a university or college setting or another large, complex organization.

~ Demonstrated ability to multi-task, to handle multiple projects and conflicting priorities efficiently, appropriately, and productively.

~ Strong written and verbal communication skills including the ability to draft high-level correspondence.

~ Ability to demonstrate professional conduct at all times and exhibit maturity, reliability, and composure under pressure.

~ Unquestioned integrity and ability to maintain confidentiality,

~ Ability to work effectively as a member of the Chancellor's office team. Consistent demonstration of courtesy and consideration of others, listening skills, and respect for others.

~ Ability to maintain collegial relationships with individuals at all levels of the university and to communicate effectively with external and internal stakeholders.

~ Ability to adapt to complex new work situations and develop effective process improvements that maximize the Chancellor's time and energies.

~ Ability to work with diverse constituencies of faculty, administrators, department heads, staff, students, and alumni.

Tenure Status N/A

Special Instructions to Applicants

Applicants must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. The application must be completed in full detail for your qualifications to be considered.

Applicants are required to upload the following documents with their electronic application:

  • Resume
  • Cover Letter
  • List of References

Applicants are required to upload a list of references of least three (3) professional references that includes:
Company Name
Type of reference (Professional, Supervisor, Colleague, Academic or Personal). One (1) of those references will need to be a current or previous supervisor.
Email Address
Contact Phone Number

Applications are not successfully submitted until an online confirmation number has been received at the end of the application process.

Recruitment Range Commensurate with experience

Org #-Department Chancellor's Office - 68801

Job Open Date 08/17/2017

For Best Consideration Date 08/24/2017

Job Close Date

Open Until Filled Yes

Type of Appointment 1.0 (Full-Time)

Time Limited? No

Number of Months per Year 12

Applicant Documents
Required Documents
  1. Resume/CV
  2. Cover Letter
  3. List of References
Optional Documents

    Supplemental Questions

    Required fields are indicated with an asterisk (*).

    1. * Please indicate how you learned of the vacant position for which you are applying:
      • UNCGjobsearch Website
      • Piedmont Triad Area Newspaper
      • The Chronicle of Higher Education
      • Inside Higher Ed
      • Other professional journal / website
      • NCWorks.gov
      • UNC School System Job Board
      • Personal Networking
      • Facebook
      • Twitter
      • Indeed.com
      • NorthCarolinaDiversity.com
      • Other
    2. If you selected "Other", please provide the name of the resource here.

      (Open Ended Question)

    To learn more or to apply for this position please visit our UNCGjobsearch website at https://jobsearch.uncg.edu

    EOE AA/M/F/D/V


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