Accounting Clerk V



Accounting Clerk V

Worcester Polytechnic Institute


Department: Controller's Office

Position Status: Administrative Non-Exempt Positions

Basic Function:
Under the supervision of the Associate Controller the position is responsible for processing of direct payments and invoices, matching vendor invoices to purchase orders and resolving discrepancies. Responds to inquiries from WPI personnel and vendors. Enters inter-departmental transfers and journal entries into Finance system. Performs other clerical accounting tasks as assigned.

Principal Duties and Responsibilities

  • Review direct payment requests and expense reports for completeness in accordance with University policy.
  • Timely processing of accounts payable transactions including, but not limited to, invoices, purchase orders, foreign wires and expense vouchers, using the Accounts Payable and eProcurement systems.
  • Coordination of new vendor registration forms and tax documents with vendor and Procurement office.
  • Monitor AP email mailbox to process payments and address inquiries.
  • Designate and process AP vouchers requiring special handling.
  • Monitor tax compliance for sales tax and proper coding for 1099 purposes.
  • Communicate with departments regarding direct payment forms and expense reports.
  • Enter inter-departmental transfers (IDT) and journal vouchers (JV) into Finance system.
  • Respond to inquiries regarding payment information and general AP questions from staff, faculty and vendors.
  • Review of vendor statements, trace missing invoices and payments.
  • Void checks and reestablish for payment correction.
  • Scan and save IDTs and JVs in a timely manner.
  • Process JVs using the upload process.
  • Coordinate transfer of the AP transaction file download and documents to imaging processor.
  • Use Image Silo document imaging system to service WPI constituents.
  • Assist with year-end closing processes.
  • Assist with the preparation of the annual 1099 process.
  • Other duties as assigned.

    Position Requirements

  • High school diploma. 1-2 years accounts payable experience preferred.
  • Microsoft Office skills with emphasis on Excel.
  • Detail oriented and highly organized.
  • Ability to deal effectively with internal and external WPI community in a courteous and helpful manner.
  • Confidentiality required.

    Posting Date: 08/10/2017

    Open Until Filled: Yes

    Special Instructions to Applicants:
    $17.25-$18.54 per hour

    EEO Information:
    We are an Equal Opportunity Employer and do not discriminate against applicants due to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status or disability. We are looking for individuals who value creativity, diversity, inclusion, and collaboration.

    Criminal Background Check Statement:
    A pre-employment criminal records check is required.

    To apply, visit: https://careers.wpi.edu/postings/4848

    WPI, the nation's third oldest private technological university, established in 1865 by New England industrialists John Boynton and Ichabod Washburn consists of 80 acres set in a safe, residential section of Worcester, Massachusetts—the second largest city in New England—home to 13 colleges, and situated 40 miles west of Boston.

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