Academic Resource Manager - Exempt

Location
Carson, California
Posted
Aug 17, 2017
Ref
Recruitment 3116
Institution Type
Four-Year Institution

Position Information  

This is a full-time management (MPP) position.  MPP employees serve at the pleasure of the campus President.  MPPs do not serve a probationary period and never receive permanent status.

This position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.  

Salary Range and Max Salary  

The application deadline is extended to:  Thursday, August 24, 2017.
Salary is commensurate with experience.  

Conditions of Employment  

Possession of a valid Driver's License is required.  Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

The person holding this position is considered a `mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Due to the nature of this position, the successful candidate is required to complete a background check prior to assuming this position.  

Campus Marketing Statement  

California State University, Dominguez Hills, was established in 1960 and is one of the 23 campuses that comprise The California State University system.  CSU Dominguez Hills is an urban, comprehensive public university that serves a culturally rich, diverse student body of over 12,500 students at the undergraduate and graduate levels.  Located on a 346-acre site in the South Bay portion of the greater Los Angeles metropolitan area, CSU Dominguez Hills has a highly pluralistic student body, which includes a significant number of non-traditional, working adult students as well as approximately 2,000 students enrolled in distance learning programs statewide.  The University, with its five Academic Colleges, has more than 300 full-time faculty members and is situated in an area characterized by an extraordinary heterogeneity of people, and an extensive array of high technology industries and professional services.  

Department Marketing Statement  

Department:  Dean's Office / College of Natural and Behavioral Sciences

The College of Natural and Behavioral Sciences prepares students to excel in an ever-expanding scientific arena, with an educational experience that includes excellent opportunities for hands-on research and an emphasis on technology's role in science. Majors include anthropology, biology, chemistry, computer science, environmental sciences, earth sciences, mathematics, physics, political science, sociology and psychology. Degrees are offered at the undergraduate and graduate levels.  

Major Duties  

Under general direction to the Dean for the College of Natural and Behavioral Sciences (CNBS), the Academic Resource Manager is the chief fiscal officer for the College and is a member of the colleges' administrative team. Working closely with the Dean for CNBS, the occupant of this position is responsible for all financial management and administrative functions, as well as application of accounting principles and practices for the colleges' administrative team. The primary responsibility is developing, monitoring, planning, and scheduling all fiscal and personnel-related matters of the college. Serves as a resource person on fiscal matters, assists in the formulation of fiscal policies and procedures, oversees resource scheduling, and is the college liaison to the campus community on fiscal and personnel matters. Manages budgets, monitors expenditures, analyzes data, conducts audits, performs reconciliation, and maintains account control. Responsible for ensuring account balances, compliance with policies and procedures, explains government regulations, and provides fiscal guidance, while maintaining appropriate records in PeopleSoft; compiles and verifies data for periodic financial and administrative reporting. Supervises staff and coordinates the college efforts with various departments and agencies. Also oversees the Human Resources Process for the College. Serves as the resource person to the Dean and Associate Dean on all position utilization and staff/part-time faculty appointment procedures. Exercises knowledge of staff collective bargaining contracts and advises the Dean and Associate Dean accordingly. Provides direct supervision to staff, and conducts the annual Employee Performance Appraisal Process. Overseas preparation and processing of all documents for staff appointments. Processes and consults on position conversions and reclassifications and provides necessary information to the AVP or Human Resources Management. Directs selected staff activities as assigned.  

Qualifications  

Minimum Qualifications:
Required Education:  Bachelors degree in Accounting, Finance, Business Administration, or Public Administration.

Preferred Education:  Masters degree in Accounting, Finance, Business Administration, Public Administration or a closely related field.

Required Experience:  A minimum of 5 years of experience in financial and budgeting analysis and reporting. Responsibility for an entire academic unit  to include analysis and projection of expenditures and revenues, contracts and grants, and foundation/auxiliary organization funds.

A minimum of 5 years of supervisory experience which provided the incumbent with working knowledge and experience in conducting performance evaluations, coordination of recruitment and selections processes, handling employee grievances and/or disciplines.

Preferred Experience:  Financial and budgetary experience with the California State University system. Knowledge of CSU collective bargaining agreements. Proficient using computers and software applications as related to fiscal management needs. Ability to extract data, analyze and interpret financial data, verify, and present information utilizing PeopleSoft is preferred. Extensive working knowledge of ACCESS and Excel software for creating and maintaining financial databases is preferred. Experience in higher education fiscal affairs, budget preparation, reconciliation, and experience managing instructional budgets in an academic unit.  Excellent written, oral, and presentation communications skills. 

Required Knowledge, Skills, and Abilities:
Thorough knowledge of:
- Accounting principles and practices
- Procurement and contract service processes
- Resource planning and scheduling
- Personnel practices
- Human Resources Management
- Payroll Management
- Employee union contracts management
- Working knowledge of relationship between department budgets and the generation of enrollment.
- Working knowledge of an academic institution
- Working knowledge of local, state, and federal government accounting principals and practices
- Working knowledge of fund accounting
- Working knowledge of public sector hiring practices
- Facilities resource management

Ability to:
- Develop and monitor budgets
- Analyze and accurately work with large amounts of data
- Develop reports and ensure accuracy and timeliness of work product
- Manage fiscal controls and procedures; assign and distribute fiscal responsibilities of the College
- Supervise and monitor clerical, technical, and professional personnel
- Develop and monitor staffing requirements
- Work in a diverse environment and multi-level organization

Skill in:
- Fiscal planning
- Developing and writing financial reports
- Budget preparation
- Account reconciliation
- Fiscal reporting
- Managing large volume of financial data
- Analyzing complex bodies of financial data
- Collaborative decision-making
- Personnel practices
- Human Resources Management
- Payroll Management
- Employee union contracts management
- Staffing requirements
- Resource planning
- Excellent interpersonal skills
- Computers using large, complex databases, various business software and electronic mail

Additional Preferred Knowledge, Skills, and Abilities:
Extensive working knowledge of ACCESS and Excel software for creating and maintaining financial databases is preferred.  Experience in higher education fiscal affairs, budget preparation, reconciliation, and experience managing instructional budgets in an academic unit. Excellent written, oral, and presentation communications skills.

Certification:  Valid Drivers License

Specialized Materials: The position activities may require the use of the following equipment, machinery, tools,vehicles or office equipment:
Must be proficient in the use of computers, able to work with large, complex databases, data analysis, budget reports, various business software, and electronic mail.  

Responsibilities  

35% - Manages the College fiscal activities, including budget preparation and facilitation, expenditure reconciliation, analysis, account controls, and overseeing foundation/auxiliary accounts. Coordinates fiscal affairs, budgeting, scheduling, special projects, and other efforts for all units in the College. Manages and facilitates use of various database systems as required to perform these duties. Works closely with the Dean on all College fiscal matters. Liaison representative for College regarding fiscal duties, planning, policies, procedures, and various other duties with central administration, departments and groups. Engages in fiscal planning with the Dean and Central Academic Affairs. Serves as the Deans representative on designated financial committees as requested.

30% - As the Deans principle administrative designee, incumbent is the point of contact for all concerns on the part of staff. Manages the Human Resources Process for the College; ensures compliance with employment policies and procedures; assists in the formulation of college personnel policies and procedures; including, but not limited to: serving as the resource person and advisor on all personnel matters to the Dean and Associate Dean for position utilization, staff appointments, exercising knowledge of staff collective bargaining contracts; provides direct supervision to staff and conducts the annual Employee Performance Appraisal Process; reviews, composes, and makes recommendations for the revision of staff position descriptions as needed and reviews same for compliance with Classification Standards and various bargaining unit contracts; prepares appropriate documentation for recruitments, reassignments, equity issues; prepares and processes all documents for staff appointments; processes and consults on position conversions, reclassifications; directs selected staff activities as assigned; prepares and processes payroll documentation for the College. Serves as primary timekeeper for the College, maintains records, verifies and processes timesheets, identifies and resolves payroll problems, initiates appropriate transactions on a timely basis, maintains monthly leave credit records. Liaison with various campus departments: Academic Affairs, central administration, Payroll, and Human Resources Management.


20% - Produces Part-Time Faculty Contracts in consultation with department chairs and the Dean. Ensures budgets, accounts, audits, and reconciliation policies and procedures. Develops and manages policies and procedures for building and entering into PeopleSoft (Campus Database system) the class schedules.  Assists department chairs in balancing  workload allocations with workload demands.

10% - Produces College financial/ personnel reports for Dean and various groups. Completes assessment reports on a quarterly basis and submits them to the Dean. Manages and coordinates with various departments the Financial, Staff, and Student Assistant and College work-study programs, accounts, budgets and reconciliations.

5% - Performs other duties and assignments as assigned by the supervisor.   To Apply, please visit:  http://www4.csudh.edu/hr/job-opportunities/   To apply for this posting (NonEmployees):
Step 1: Select and read the qualifications for the position you are interested in
Step 2: Click 'Apply Now' at the bottom of the screen
Step 3: Login or Register (Create Username and Password)
Step 4: Select apply with or without resume
Step 5: Provide contact information and answer required questions
Step 6: Click 'Submit'   Closing Statement   California State University, Dominguez Hills, is an equal employment opportunity employer, and is strongly committed to achieving excellence through a diverse workforce. The University actively encourages applications of all qualified individuals.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer.  We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.   For more information or definition of these terms please visit, http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf  http://www.dol.gov/ofccp/regs/compliance/posters/pdf/Supplement_English.pdf

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771 or the Academic Affairs Personnel Services Office at (310) 243-3766.

Clery Act crime statistics for CSUDH are available at http://www.csudh.edu/dhpd/dhpd.htm, or by calling University Police at (310) 243-3639.

Upon appointment all candidates must furnish proof of eligibility to work in the U.S.