Accounting Technician II
Note: This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.
This position reports directly to the Assistant Controller and is a member of Accounting Services. Accounting Services is under the Division of Administrative Services, which reports to the Chief Financial Officer.
Under the general supervision of the Assistant Controller, the incumbent selected will be responsible for knowing Accounts Payable processing procedures, and related regulations, policies and procedures, including, but not limited to, calculating correct payments to vendors including discounts, sales and use taxes, and determining when payments are 1099 reportable; matching incoming invoices and receiving reports against purchase orders; analyzing vendor payment files; as well as preparing documents and accurately coding and inputting them into a computerized accounting system; applying independent judgment to correct errors, which may occur; and performing other related duties as assigned.
Position Summary:	Major Duties of the job include:				Accounts Payable:
- Follow up on outstanding payments that are nearing stale date and escheated payments
- Process void checks, stop payments and payment reissues
- Enter AP invoices directly into PeopleSoft Payables and/or process voucher uploads
- Apply sales/use tax to payments
- Identify and flag reportable payments and/or report payments to others
- Report petty cash and change fund activity to General Accounting
- Prepare or assist with Federal and State reportable payments reconciliation and filing
- Process payments and/or follow up on issues with parties within ten (10) working days of receipt and continue follow up until payment occurs
- Process, audit, monitor, reconcile and report on University credit card programs
- Audit pay cycles
- Prepare State Controller's Office claims and other reports
- Read, understand, apply and explain to others regulations, policies and procedures
- Review documents for completeness, accuracy and adherence to regulations, policies and procedures
- Review documents and computer generated reports to identify, trace, and make necessary corrections
- Review web pages and make recommendations for updates
- Verify your data entry and verify the data entry of other staff
- Run processes to complete transactions
- Prepare documents for imaging
- Create and maintain clear, comprehensive Business Process Guides
- Create and maintain assigned task list and the person trained to back up the task
- Assist General Accounting including reconciliations and other data files
- Prepare journal entries
- Document issues in writing, including follow up
- Run reports and verify all transactions have been processed before closing period
- Respond to list serve inquires
- Communicate and coordinate assigned work with other departments and auxiliaries
- Cross train staff to perform work assigned to you
- Verify delegation of authority before processing transactions
- Verify chart field string is correct and appropriate before processing transactions
- Immediately report noncompliance with the University's policies and procedures
- Compile, reconcile, analyze, review and verify financial documents for accuracy, completeness, validity, and adherence to standards
- Participate in implementations, upgrades and testing
- Perform routine clerical functions as needed, such as sorting mail, data entry, greeting customers, answering phones and providing assistance, filing and using standard office equipment
- Provide backup support and/or assume other work assignments, within Accounting Services, as assigned, during absences, periods of increased workload, or reassignment of duties to meet department needs
Knowledge, Skills &amp; Abilities:
- Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures and practices
- Ability to:
- Apply accounting procedures and practices to the analysis of basic accounting problems
- Analyze and interpret accounting data
- Apply problem solving techniques in finding solutions to basic accounting problems
- Use initiative and judgment in analyzing information and determining a course of action within the specifications of standard practice and established guidelines
- Make mathematical calculations, assign transaction codes, prepare invoices, billings and notices for processing and post information rapidly and accurately to vouchers, billings, journals, registers, and ledgers
- Compute and post numbers accurately and rapidly
- Identify, trace, and correct errors
- Understand, interpret and apply university policies and regulations
- Follow directions and work without direct verification or check
- Make sound decisions and recommendations regarding accounting activities
- Maintain files and records
- Establish and maintain effective working relationships with others
- Exercise tact, courtesy, alertness, and good judgment in responding to others
- Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid
- Read and write English at a level appropriate to the position
- A demonstrated history of regular attendance and positive performance reviews
Education and Experience:
- Any equivalent combination of education and experience, which provides the required knowledge and abilities
- Equivalent to three years of progressively responsible financial record-keeping experience, which has provided the above knowledge and abilities.
- Experience calculating vendor payments, including but not limited to, discounts, 1099 reportable, sales and use tax
- Experience using PeopleSoft Finance or other computerized accounting systems
- Two or more years of college with an accounting emphasis
- California State University, higher education, or other government experience
- Proficient at using Microsoft Excel and Microsoft Word
Applications received by September 5, 2017 will be reviewed for minimum qualifications and given full consideration by the hiring manager and/or search committee. Qualified applicants received after that date will be forwarded upon request to the hiring manager and/or search committee.
Complete the required fields on the online application, a resume, and three professional references, including telephone numbers, are required. A cover letter that addresses your qualifications for the position is also required. Full consideration will not be given to applicants who fail to complete all application requirements.
Pursuant to Executive Order 1088, reasonable accommodation is to be provided upon request from an employee or applicant with disabilities, unless doing so would impose an undue hardship on the campus. What constitutes a reasonable accommodation is to be determined by the campus on a case-by-case basis after it has received the individual's request for accommodation and engaged in an interactive process. Employees or applicants requiring reasonable accommodation should contact Human Resources directly at (559) 278-2032.
How To Apply:
To apply for this or any open position at Fresno State visit our online employment site at: http://jobs.csufresno.edu/
Pursuant to the requirements of the Immigration Reform and Control Act of 1986, any offer of employment is contingent upon verification of individual's eligibility to be employed in the United States.
California State University, Fresno, in conjunction with the CSU policy, requires that the successful candidate complete a full background check (including a criminal records check) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive.
California State University, Fresno annual security report includes statistics for the previous three years concerning reported crimes that occurred on campus, in certain off-campus buildings or property owned or controlled by Fresno State, and on public property within, or immediately adjacent to or accessible from the campus. The report also includes institutional policies concerning campus security, alcohol/drug use, crime prevention, reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report by contacting the Campus Police Department or by accessing the following web site: http://www.fresnostate.edu/adminserv/police/clery/index.html
The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. You can obtain a copy of this Executive order by accessing the following web site: http://www.calstate.edu/eo/EO-1083.html
This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
Other Applicant Information:
Applicants will receive confirmation of receipt of their application materials via automatic email reply. In addition, qualified applicants will receive email notification at the conclusion of the recruitment process.
It is the policy of the California State University to fill vacant positions represented by the California State University Employees' Union (CSUEU) with qualified applicants currently employed on the campus. Other applicants may be selected when it is necessary to meet the best interests of the campus by obtaining specialized skills and abilities not available from campus applicants.
Equal Employment Opportunity:
California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Order 883 prohibits discrimination and Executive Order 927 prohibits harassment, on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity, per HR 2004-12), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Retaliation against individuals for complaining about these proscribed conduct, opposing such conduct, or participating in an investigation or proceeding involving such conduct is prohibited by both executive orders.
Further, California State University, Fresno's statement of commitment to equal employment opportunity principles is also found in the various collective bargaining agreements.
California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to offer high-quality educational opportunities to qualified students at the bachelor's and master's levels, and in certain applied disciplines, at the doctoral level. The current student enrollment is approximately 24,000, including a large percentage of students with diverse and
culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and world. California State University, Fresno promotes student learning and community engagement through faculty scholarship and service learning opportunities in collaboration with community organizations, educational institutions, industry, business and government. The University was one of the first U.S. Colleges and Universities to be selected by The Carnegie Foundation for the Advancement of Teaching for its Community Engagement Classification.
Metropolitan Fresno, with a multi-ethnic population of over 600,000, is located in the heart of the San Joaquin Valley on the western edge of the Sierra Nevada Mountain Range. The campus is within driving distance of San Francisco, Los Angeles, Yosemite, Kings Canyon and Sequoia National Parks, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.