Grant Specialist (Grants and Contracts Administrator)

General Description of Position:

This position is responsible for all aspects of preaward research administration with a focus on proposal preparation and processing. This includes budget development, review and certification, as well as reviewing for; compliance with federal and state laws and regulations and university policies, and meeting sponsor requirements. Incumbent will also provide assistance to and consultation with faculty and administrators involved in the University's extramural grant and contract activities, with backup support provided in the area of grant and contract development, review and negotiation for such issues as intellectual property rights, insurance, liability, indemnification, consistency with federal and state laws, regulations and University policies. Responsible for the development and review of electronic proposals to Federal agencies as prescribed by the particular agency.

Information about the Department:

PAS provides a full range of assistance to faculty, staff, and administrators in obtaining and administering funding from non-university sources to support K-State's creative and scholarly activities. 

Diversity and Inclusion:

Kansas State University embraces diversity, and promotes inclusion in every sector of the institution. The university actively seeks candidates whose commitments and contributions will advance the University's commitment to the Principles of Community.

Job Description:

  • Assist with the development and review of proposals for research, instruction/training and public service activities, ensuring compliance with applicable regulations, and the requirements of the sponsor. Identify inconsistencies, consults with appropriate campus authorities and faculty member/department/research office, and recommend how conflicts may be reconciled.
  • Plan, construct, and review budgets for faculty members for proposed or continued projects in a manner acceptable to the sponsor, the University, and the State of Kansas, consistent with the planned project objectives set forth by the project director. Plan and outline procedures and develops budget strategies (including cost sharing and budget justification) for major funding programs, communicate with and coordinate efforts of project directors and research offices at all of the involved departments/institutions, implement established plans and procedures requiring creative management and budgeting techniques.
  • Advise faculty and staff on the various aspects of conducting sponsored research activity such as fiscal matters, regarding budgeting, re-budgeting, and facilities and administrative costs; insurance and indemnification, intellectual property (patents and copyrights); policies and procedures on purchasing, payroll, accounting etc., KSU Faculty Handbook, Federal Acquisition Regulations, Code of Federal Regulations, and terms and conditions of the various funding agencies (both public and private).
  • Advise and consult with deans, directors, department heads, attorneys, and faculty on strategies of negotiating terms and conditions with sponsoring agencies; constructs contracts based on consultations; conducts negotiations with sponsors involving corporate fiscal officers, research directors and attorneys.
  • Review project awards to ensure conformity with University and Regents policy, state and federal laws and regulations and assists faculty members with any revisions required as a condition of funding. Negotiate acceptable terms with outside funding entities to insure compliance with all applicable University, Board of Regents, State of Kansas, and Federal policies, rules, regulations and laws.
  • Develop and submit proposals utilizing the various electronic commerce initiatives mandated by the Federal government. Review and recommend acceptance of proposals and award documents to Director/Associate Vice President for Research.

Required Minimum Qualifications:

Bachelor's Degree in relevant field (or work equivalent). A minimum of one to three years of relevant work experience is required. Strong communication (both oral and written) and interpersonal skills-experience; experience in the interpretation and application of guidelines, statutes and regulations.

Preferred Qualifications:

3 years experience in Grants and Contract Administration, advanced degree, such as a M.B.A., emphasis on accounting or finance.

Special Instructions to Applicants:

Apply online.

Screening of Applications Begins:

September 4, 2017 until position is filled.

Salary Range / Pay Rate:

$41,258-$63,950 depending on experience level

Equal Employment Opportunity:

Kansas State University is an Equal Opportunity Employer of individuals with disabilities and protected veterans and actively seeks diversity among its employees. 

Background Screening Statement:

In connection with your application for employment, Kansas State University will procure a Background Screen on you as part of the process of considering your candidacy as an employee.