Sponsored Projects Coordinator – Office of Scholarship and Sponsored Projects/Graduate School (R0514

Hays, Kansas
Aug 14, 2017
Institution Type
Four-Year Institution

POSITION DESCRIPTION: The position serves as a resource to assist faculty and staff with pre-award grant development, proposal submission and research compliance. The major function of this position is to assist faculty and staff in submission and pre-award administration of grants and contracts.  This position will also provide support for research compliance activities, and will assist the Director with special projects, such as the annual Scholarly and Creative Activities Day and Undergraduate Research Experience events.

MINIMUM QUALIFICATIONS: This position requires a Bachelor's Degree.  Similar work experience in higher education may be substituted for the educational requirement.  


  • Master’s Degree or higher
  • Experience in grant proposal development, including proposal writing and budgets in an academic (preferably higher education) environment.
  • Work experience with faculty and/or researchers in a university or similar environment.
  • Ability to develop and deliver presentations, workshops, and other training.
  • Working knowledge of budgetary principles and the regulatory environment relative to sponsored programs.
  • Knowledge of funding programs.
  • Experience in a central office of externally funded research and sponsored programs in a university, hospital, or other research setting.
  • Experience and/or training with research compliance administration or processes (IRB, IACUC, RCR).
  • Certified Professional IACUC Administrator (CPIA), Certified Research Administrator (CRA) or Certified IRB Professional (CIP) Certification
  • Excellent communication skills, both oral and written, including the ability to provide constructive feedback.
  • Exceptional reading, grammar, editing, and writing skills.
  • Demonstrated skills in strong attention to detail and an ability to prioritize, organize and implement multiple tasks simultaneously.
  • Excellent interpersonal skills and the ability to interact with faculty, administrators, co-workers and external funding agencies.
  • Ability to apply sound judgment and discretion in working with sensitive information within the context of external regulations, university policies, and legal constraints.
  • Ability to work in a fast-paced, service-oriented environment with strict deadline pressures.
  • Ability to identify resources, solve problems and take initiative.
  • Self-motivated, with the ability to work independently and as an effective team member.
  • Ability to read, interpret and analyze proposal guidelines and to explain requirements effectively to faculty.
  • Strong computer skills, including Microsoft Office (Outlook, Word, and Excel), Adobe Acrobat, and Internet search processes.
  • Knowledge of, or ability to understand grant budgets.
  • Knowledge of or ability to learn online submission systems such as NSF Fastlane, grants.gov, IRBNet, etc.
  • Knowledge of or ability to learn federal regulations governing grants and research.
  • Any appropriate combination of relevant education, experience, and/or certifications may be considered.

APPLICATION DEADLINE:  Priority deadline is September 8, 2017.  Review of applications will begin after the priority deadline and continue until the position is filled.

BENEFITS: Competitive benefit package http://www.fhsu.edu/humanresourceoffice/Prospective-Employees/


Proposal development

  • Assist faculty and staff in the development of competitive proposals for external funding.
  • Advise faculty and staff on proposal preparation strategies, create timelines and monitor progress.
  • Provide assistance with proofreading, formatting and editing of grant narratives. 
  • Assist faculty/staff with budget preparation and budget justifications.
  • Review budgets for compliance with sponsor requirements, university policies, and applicable federal guidelines.
  • Assist faculty/staff with preparing additional information or supporting documentation required by the funder.
  • Prepare electronic proposal packages and forms for submission in accordance with specific federal requirements and guidelines.
  • Review proposals to ensure they are properly prepared, compliant with sponsor and university policies and federal regulations.
  • Maintain working proposal files.
  • Provide accurate and timely record keeping of all grant proposals submitted, pending and awarded.
  • Provide assistance to the OSSP Director in the compilation of data for reports.  
  • Conduct funding opportunity searches in response to requests, and identify, review and disseminate information regarding funding opportunities to relevant faculty and staff
  • Work with departments to foster grant interests and promote faculty/staff involvement with grant activities and proposal development.
  • Assist in communicating policies and procedures to faculty and staff.
  • Assist in the training and education of faculty and departmental staff on proposal development.

 Research Compliance:

  • Assist with the coordination of IRB processes, conducting pre-review checks, and assisting researchers with application preparation and submission.
  • Maintain IACUC records, minutes, correspondence, reviews, databases and files.
  • Complete (or maintain) CITI training for IRB and IACUC administration. The certification must be renewed every three years.

Other Duties as Assigned:

  • Assist with special projects, such as the annual Scholarly and Creative Activities Day and Undergraduate Research Experience events

REQUIRED APPLICATION DOCUMENTS:  Applicants should submit a cover letter, resume, a 3 page writing sample, and names and contact information for three professional references. Applicant documents should be submitted in one PDF.

APPLICATION PROCESS:  To apply for this position, please visit https://fhsu.wd1.myworkdayjobs.com/CAREERS. Only electronic applications submitted through this webpage will be accepted. 

If you have questions regarding the position, please contact:
Name: Leslie Paige
Email: lpaige@fhsu.edu
Phone: 785.628.4349

About Fort Hays State University:
Forward Thinking.  World Ready - Fort Hays State University is a highly entrepreneurial teaching focused institution with major operations on-campus, online and in China.  Providing a high-quality education at an affordable price, FHSU is ranked by the Chronicle of Higher Education as one of the top ten fastest growing universities in the U.S.  It has an enrollment in excess of 14,000 students (Approximately 5,000 on campus, 3,500 in China, and over 6,000 online) and over 380 full time faculty.  Bachelors, masters and professional doctoral degrees are offered through five colleges, the Graduate School, the Honors College, the Virtual College, and various international partnerships.   Fort Hays State University's award-winning Virtual College coordinates distance education to the U.S. Armed Services and students in over 20 countries.  The Virtual College has received many accolades, including U.S. News & World Report Online Programs rankings, GetEducated.com, Best Buys in Education, among others.  Students at FHSU may select a major field of study from 30 departments.  FHSU is fully accredited by several national agencies, and is one of six state-assisted institutions of higher education governed by a Board of Regents appointed by the governor of the state of Kansas.  The website StateUniversity.com ranked the Fort Hays State campus as the safest in the state of Kansas.

The University has rich sports and cultural programming, all of which enjoy tremendous community support.  The Beach/Schmidt Performing Arts Center is home to the Encore Series, which hosts many travelling Broadway shows, the Hays Symphony, university and other national and world-caliber performances.  Fort Hays State University athletic events provide NCAA Division II athletic entertainment.

About Hays, Kansas:
FHSU is located in Hays, a vibrant university community of approximately 22,000, located half way between Kansas City and Denver on Interstate 70.  Hays has received numerous recent accolades such as being voted an All-American City, second best city in the state to raise children, and also the third best small college town in America.  It is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas – serving a population of nearly 400,000.  Hays boasts excellent recreational facilities including the comprehensive Center for Health Improvement, Hays Aquatic Park, the Sternberg Museum of Natural History, Smoky Hill Country Club, Hays Municipal Golf Course, an extensive recreational program, and excellent opportunities for walking, running, and biking.  Hays is within 45 minutes of two large lakes providing boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily.  The community has award-winning public and private schools.  With over 60 restaurants, robust retail outlets, one of the lowest unemployment rates and commute times in the U.S., the city provides a safe, very friendly, low-cost, high-quality living environment.

Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you.