Donor Relations Coordinator
Note: This job announcement has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and responsibilities required or assigned to an employee in this position
Donor Relations Coordinator
The Donor Relations Coordinator will provide administrative and project support for the Director of Donor Relations in the implementation of the College’s donor relations and stewardship efforts. The Donor Relations Coordinator will organize and execute office operations, and manage the data associated with the successful execution of the stewardship program and processes. The Coordinator will manage projects as required to ensure the efficient and effective execution of the donor relations and stewardship program, including gift acknowledgment, recognition, communications, and events, at the direction of the Director, and in collaboration with the Associate Director.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Organize and execute office operations, including providing administrative support for the office, as well as ordering office supplies, copying, filing, phone/mail/email coverage and other administrative tasks as assigned.
- Create and maintain complete and up-to-date data and files on previous, current and prospective donors, recipients, scholarships, gifts and grants.
- Communicate with key constituents, as appropriate.
- Facilitate the role of Donor Relations in the gift acknowledgment process, including reconciliation; drafting, editing and producing acknowledgment letters; planning and execution of initiatives involving student and faculty gift recipients, including the student thank you letter writing project, and other initiatives focused on highlighting the use and impact of gifts.
- Support the development and preparation of current-use and endowment fund reports for donors and contacts.
- Assist in coordinating site visits, recognition events, and stewardship activities, from planning to execution and follow-up.
- Provides administrative support for the Director. Duties may include fielding telephone calls, receiving and directing visitors, maintaining the calendar, making travel arrangements and filing expense reports.
- Support the Institutional Advancement staff in engaging alumnae, parents, students, faculty and staff, friends and volunteers in the life and initiatives of the College.
Our ideal candidate profile will include:
Bachelor's degree with a minimum of three years of administrative and/or project management experience preferred.
Excellent oral and written communications skills, attention to detail, and organizational skills required. Must possess the ability to handle multiple projects concurrently, make sound decisions and exercise independent judgment. Experience coordinating events is a plus. Strong interpersonal skills and the ability to interact effectively with a wide range of individuals and constituencies required. Confidentiality and discretion are of the highest priority.
Spelman College is an EOE/Minority/Female/Disability/Veteran/Title IX Employer and we participate in E-Verify.