RESEARCH PROGRAM COORDINATOR
RESEARCH PROGRAM COORDINATOR
Duke Human Vaccine Institute - Admin
The Program Coordinator position will be responsible for assisting with programmatic and administrative aspects of grants/contracts and research programs within the Duke Human Vaccine Institute (DHVI). The position will be a support resource for the Duke Center for HIV/AIDS Vaccine Immunology and Immunogen Discovery (CHAVI-ID), as well as work with teams at the DHVI to ensure successful programmatic support, including the DHVI Agreements Manager, the DHVI Intellectual Patent Manager, and the DHVI Director of Program Manager.
- In conjunction with the Program Management Team and Duke University Counsel, coordinate and facilitate the Material Transfer Agreements and legal agreement process originating within the DHVI outgoing and incoming from affiliate institutions to ensure the continuity of scientific progress. In conjugation with the DHVI Intellectual Property Manager coordinate the execution of patents and applicable documents.
- Coordinate and facilitate annual grant reporting and scientific advisory reporting related to Federal, collaborating sites, and Foundation sponsors. Monitor progress reports and milestones and coordinate the process to ensure grant/contract reporting requirements are completed and submitted in accordance with the deadlines for the CHAVI-ID program. Serve as Programmatic point person for coordinating annual grant reporting and scientific advisory reporting ensuring deadlines are met and scientific reports are complete.
- Manage and maintain clinical and specimen data for all CHAVI studies. Work with DHVI regulatory team and the legal team to implement appropriate actions regarding specimen requests with internal & external collaborating institutions. Propose approvals for NHP specimens.
- Organize and coordinate clinical and nonclinical shipments with local and international researchers. Identify and distribute appropriate clinical specimens for multidisciplinary research. Track, approve and ship all reagents/antibodies to outside institutions. Assist the Accessioning Unit, DHVI Safety team, and PIs with acquiring, amending, and renewing import permits.
- Direct the CHAVI-ID publication policy requirements for our federal grants and contracts for all in relevant consortiums. Prior to journal submission, review investigator's research papers to ensure compliance in regards to policy timeline requirements and relevant key information such as funding and non-scientific acknowledgement sections. Manage the publication committee review process and facilitate the revisions to ensure they are completed within allowable, compliant time frames.
- Track CHAVI-ID publications for compliance and maintain the director's MyNCBI account to ensure compliance.
- Assist with manuscripts and grant applications to create/edit figures and add electronic references using referencing software (i.e., EndNote).
- Support the DHVI Program group for C-card and Buy @ Duke programs, supply acquisitions, and purchase orders. Additionally, schedule meetings and coordinate meeting logistics for the DHVI Program group.
- Perform other duties as assigned by DHVI and Program Management leadership.
EDUCATION: Work requires a basic science background normally acquired through a high school education. Associate's / Bachelor's degree or equivalent coursework or training is preferred.
EXPERIENCE: Work requires 6 years of clinical, research, or scientific administration experience in a healthcare, medical, or research setting. Experience with databases, TechTracs software and electronic referencing software a plus.
691 RESEARCH SPECIALIST
Job Family Level
Full Time / Part Time
Regular / Temporary
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion,sexual orientation, or veteran status.Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.
Work requires a basic science background normally acquired through high school education.
Work requires six years of research experience OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE
Auto req ID
Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.
Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.