Aug 12, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Duties: Established in 1927, The Penn Fund, Penn's undergraduate annual giving fund, serves as the primary philanthropic vehicle for Penn's 100,000+ strong community of undergraduate alumni and students. Gifts to The Penn Fund benefit the University's highest undergraduate priorities through unrestricted support and individual endowed scholarships.

The Assistant Director, Student and Young Alumni Development is responsible for the planning and execution of programs, activities and communications designed to inform, and engage current Penn undergraduate students and young alumni about The Penn Fund, with special emphasis on the undergraduate graduating class. This position helps to support collaborations between Alumni Relations (Penn Traditions and yPenn programs) and serves as a core member of The Penn Fund's Young Alumni Programs team.

The Assistant Director will oversee the organization and solicitation plans for Seniors for The Penn Fund in order to acquire 1,740 donors or more from the graduating senior class by graduation. Recruit, train, and provide strategic support for co-chairs and gift committee volunteer solicitors, specifically the Seniors for The Penn Fund committee of 25+ volunteers. In collaboration with the marketing team, volunteer senior committee, and the Associate Director of Young Alumni Programs, develop extensive and educational direct marketing efforts. Plan and execute all relevant donor events (cultivation, stewardship and training). Monitor gift activity and report on progress regularly. In collaboration with the marketing team and the Associate Director of Young Alumni Programs, maintain Penn Fund hosted Young Alumni web content, specifically Seniors for The Penn Fund. Assist in honor roll production, and senior survey-response tracking. Support and develop Penn Traditions programming, including maintenance of the Penn Traditions leadership pipeline and other strategic objectives. Support projects, initiatives and activities of The Penn Fund, which may include Young Alumni events, collaborations with Alumni Relations and other campus departments, Penn Reunion Leadership Conference (PRLC), Alumni Weekend, Homecoming, and yPenn specific events such as the Kweder concerts.


Responsible for visiting 50 leadership prospects from senior class and/or most recent alumni class.

Collaborate with the Associate Director of Young Alumni Program to transition the graduating senior class into their Young Alumni (yPenn) status as both potential volunteers and donors.

Manage the volunteers of the most recent alumni class.

Monitor fundraising progress and volunteer work using ATLAS (Penn Alumni constituent database) and Qlikview (Penn alumni prospecting/analysis tool). The Assistant Director will enter timely contact reports into ATLAS recording all donor visit and conversation activity, update alumni records (when needed), and code volunteers when applicable. Use ATLAS and Qlikview to track progress toward goals and extract and analyze reports in relation to fundraising goals. Report the progress of Seniors for The Penn Fund to the department and The Penn Fund Executive Board when requested.

Maintain and work on information systems such as gift processing, specifically Penn cash and VENMO gifts.

Submit timely expense reports using Concur (Penn reimbursement system).

Strategize with Associate Director of Young Alumni Programs to develop new plan for undergraduate student giving pipeline leading up to senior year.

In communication and approval of the Associate Director of Young Alumni Programs, provide support and supervision to student worker including projects and mentorship.

Stay informed on current university development initiatives and activities as well as university undergraduate programming, specifically class board as well as Penn traditions.

Performs other duties as assigned by the associate director, young alumni programs and/or the executive director.

Qualifications: BA/BS plus at least 1 - 3 years of relevant experience required. Demonstrated experience in higher education and/or front line fundraising preferred. Demonstrated experience working with volunteers preferred. Demonstrated knowledge of Word, Excel, web design, social media, and other methods of electronic communications including google docs. Ability to adapt to future technologies. Experience with fundraising software databases. Should consider themselves tech savvy and cutting edge. Knowledge of professional fundraising principles, concepts, and techniques desired. Possesses a strong knowledge of volunteer management. Demonstrated experience and comprehensive understanding of annual fundraising methods. Previous experience in training of small groups and working directly with volunteer committees desired. Demonstrated ability to plan, organize, and implement solicitation efforts for large numbers of prospective donors. Proven ability to work with a wide variety of people, both independently and as part of a team. Excellent oral and written communication skills. Willingness to learn and ability to motivate others to join and contribute to team success. High level of accountability and responsibility, goal oriented and driven to meet and exceed expectations. Must be detail oriented as well as strategic in overarching initiatives and able to balance multiple projects simultaneously, as both a dependable teammate and self-starter. Must be able to organize and motivate people. Must have exceptional writing, administrative and interpersonal and presentation skills. Must be willing to work evenings and weekends, including occasional travel. Must have a valid driver's license.
Ability to lift up to 25 pounds. .

Reference Number: 90-26591

Salary Grade: 026

Employment Type: Exempt

Org: Penn Fund

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: F-Development/Fundraising/Marketing

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