University Educational Assistant 2

Location
Storrs, CT
Posted
Aug 12, 2017
Institution Type
Four-Year Institution
Job Title: University Educational Assistant 2
Job ID: 2018074
Location: Storrs Campus
Full/Part Time: Full-Time
Regular/Temporary: Regular

Job Posting

The Office for Diversity and Inclusion at the University of Connecticut is seeking applications for a full-time University Educational Assistant 2 to provide administrative and programmatic support to the Associate Vice President. Under the supervision of the Associate Vice President, this position is accountable for independently performing a full range of confidential administrative and support activities, requiring a complete understanding of the organization's operation with close attention to detail. The incumbent also will be exposed to sensitive and/or confidential information which must be held in strict confidence. This includes confidential information used in collective bargaining.

The successful candidate will provide administrative support to the Associate Vice President for Diversity and Inclusion with responsibility for appointments; scheduling meetings, conferences, and workshops; making travel arrangements; processing and responding to daily correspondence in a timely manner; taking meeting notes; preparing reports; meticulously editing documents prepared by the AVP; and assisting in compiling and maintaining confidential data and information and performing office processes essential to the daily operation of ODI, under established policies and procedures. The incumbent will assist the AVP with supervision of other support staff and will be expected to assist with the unit's fiscal management.

Duties and Responsibilities:
  • Provide administrative support to the Associate Vice President. Manage a complex calendar by efficiently scheduling appointments and meetings and coordinating arrangements for conferences, seminars, and workshops.
  • Advise and assist the AVP on a wide range of administrative and organizational matters related to day-to-day operation of ODI.
  • Collaborate with office staff to assist with planning, implementation, and tracking of diversity and inclusion efforts.
  • Participate in internal events and meetings, and in community outreach efforts on an as needed basis.
  • Exercise good judgment and discretion, paying close attention to detail, while handling confidential and sensitive information.
  • Serve as liaison between ODI and other University offices. May represent the AVP to other University offices, the public or outside agencies in administrative matters.
  • Independently perform office management duties under established policies and procedures including drafting correspondence and assisting in the preparation, development and monitoring of various office procedures and reports. Manage the day-to-day administrative operations with authority to make decisions within established practices and policies.
  • Provide reliable support in a fast-paced office including answering phones and making referrals as appropriate, drafting routine and complex correspondence, taking meeting minutes, and courteously greeting and directing visitors for meetings with the AVP.
  • Assist with the supervision of unit-wide support staff.
  • Assist with unit-wide fiscal management.
  • Compose and disseminate communications such as memos, notices, emails and letters reflecting excellent judgment and accuracy.
  • Perform special projects, including research and report writing as assigned by the AVP.
  • Provide administrative support for searches and prepare hiring documentation for regular, special and student payroll employees.
  • Employ excellent interpersonal and communication skills to resourcefully defuse potentially difficult situations and effectively collaborate with supervisory staff members to facilitate a team approach when required.
  • Arrange and assemble IT equipment for teleconferencing and PowerPoint presentations.

Minimum Qualifications
  • B.A. and three to five years of relevant experience in an advanced level administrative position or the equivalent combination of education and experience.
  • Extensive knowledge of and experience with office administration and management.
  • Demonstrated experience exercising discretion and judgment in the management of confidential matters.
  • Proven ability to effectively work with a wide variety of diverse individuals including faculty, staff, students, University administrators and external constituents.
  • Exceptional interpersonal skills.
  • Demonstrated excellent written and oral communication skills.
  • Exceptional organizational skills and attention to detail.
  • Demonstrated ability to manage multiple assignments concurrently and consistently meet deadlines.
  • Ability to resolve routine office issues professionally and effectively.
  • Experience with Microsoft Office, including Outlook, Word, Excel and PowerPoint.

Preferred Qualifications
  • Extensive knowledge of UConn's organizational structure and University policies and procedures.
  • Experience managing office support staff.
  • Proficiency managing complex calendars and scheduling using Microsoft Outlook.
  • Experience with online financial systems and in analyzing financial transactions, reconciling accounts, and preparing financial statements and reports including budget projections and analysis.
  • Experience coordinating events such as workshops, seminars, webinars, luncheons or receptions.
  • Website maintenance and/or development experience.

Appointment Terms

This is a full-time, twelve month, confidential/exempt position, requiring the successful candidate to work 40 hours per week. The University offers a competitive salary and outstanding benefits, including employee and dependent tuition waivers at UConn and a highly desirable work environment. Salary is commensurate with education and experience.

To Apply

For full consideration, candidates must submit a letter of application, resume, and the names of three references. Screening of applicants will begin immediately. Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check. (Search 2018074)

This job posting is scheduled to be removed at 11:59 p.m. Eastern time on August 25, 2017.

All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University's teaching, research, diversity, and outreach missions, leading to UConn's ranking as one of the nation's top research universities. UConn's faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.

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