Assistant Director of Residential Community Standards

Stony Brook, NY
Aug 12, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution
Job Description

Assistant Director of Residential Community Standards-1702452

Required Qualifications (as evidenced by an attached resume):

Bachelor's Degree. Three years of full time experience in an academic environment working directly with students. Two of the three years must include experience in collegiate judicial affairs. Experience in training and staff supervision (student or professional staff supervision considered).

Preferred Qualifications:

Master’s Degree in Higher Education Administration, Student Affairs or a related field. Experience as a Judicial Officer. Collaborative work experience (i.e. active participation on committees, project teams, task forces). Experience with crisis management.

Brief Description of Duties:

The Assistant Director of Residential Community Standards directly reports to the Associate Director of Residential Programs for Apartment Living, and works closely with the Director and Assistant Director for University Community Standards in receiving and processing referrals of alleged violations of the Code of Student Responsibility. The selected candidate will be responsible for determining the level of alleged violation, investigation of case as needed, to include, speaking to parties involved in the alleged violations and determining the level of process required to resolve the complaint. The Assistant Director of Residential Community Standards will manage the judicial process, which will include administrative oversight and policy development and enforcement. Excellent verbal, written and presentation skills are necessary for success in this position.

Administrative Hearings:

  • Receive, process and investigate referrals of alleged violations of the Code of Student Responsibility, Campus Alcohol and other Drug Policies. Determine the alleged violation and type of hearing required, ensuring that appropriate due process (up to and including expulsion) for cases of student misconduct in accordance with appropriate University policies and processes.
  • Meet with the parties in the case and review the administrative hearing process. Distribute evidence, contact witnesses, set the date, time and location for the hearing, conduct and complete the hearing disposition. Triage cases; meet with and interview/obtain written statements from complaint(s), respondent(s), and witnesses. Render sanctions in accordance with hearing results/Board decisions as well as communication of decisions.
  • Review police and incident Reports. Determine judicial level for each case. Respond to official background checks (military, police force, graduate schools, etc.).
  • Conduct judicial checks for all West Apartment residents, FA applicants, student staff applicants, and others. Appeals: receive and review all appeal requests.
  • Schedule and coordinate pre-hearing advisement, and Administrative Hearings.
  • Temporary suspensions and relocations: write letters and coordinate notice to student(s) and staff.
  • Respond to inquiries regarding policies and procedures; respond to parental inquiries and concerns.
  • Receive and review appeal requests when necessary.
  • Administrative Hearing Board Members:

  • Manage and train administrative hearing board members for faculty and staff.
  • Responsible for recruiting, selection and training student, faculty, and staff administrative hearing board members.
  • Sending out notices, placing ads in Statesman or appropriate campus media.
  • Develop a comprehensive Hearing Board Training manual.
  • Collaborate with the Assistant Director for University Community Standards in matters of board member recruiting, selection and training and of hearing board members.
  • Policy Assessment and Development:

  • Assist with periodic revision of Code of Student Responsibility and University policies. Work with Director to implement and maintain a comprehensive student conduct process that is aligned with national standards, best practices and current law. Collaborate with Department of Risk Management on revisions to the “Terms of Occupancy” for residence halls and apartments. Ensure that every student/resident signs and returns the document.
  • Keep daily Police Logs, Unusual Occurrence reports, and Crisis Intervention. Review daily police log and reports; distribute in a timely manner and follow up on reports that require immediate attention such as sexual offense reports, medical emergencies and psychological emergencies and transports to University Hospital and the Psychiatric Emergency Room.
  • Database management to include entering data, maintaining judicial files, completing judicial activity reports and surveys.
  • Crisis Intervention:

  • Notify the Associate Director of Residential Programs, the Assistant Vice President for Campus Residences, Counseling and Psychological Services, and others when an emergency arises.
  • Assigned to Departmental function Crisis intervention.
  • In the absence of the Director of University Community Standards: follow up on reports that require immediate attention such as sexual offense reports, medical emergencies and psychological emergencies and transports to University Hospital and the Psychiatric Emergency Room (Behavior Assessment Committee) related cases.
  • Receive referrals of alleged student psychological or alcohol & other drug hospitalizations, classroom behavior, etc. for possible review by the Behavioral Assessment Committee (BAC). BAC referrals are high risk by the nature of the situations themselves and may pose as potential issues of institutional liability. Assist Director in preparing Mandated Evaluation letters, and Alcohol & Other Drug Evaluation letters for the Vice President's signature. Phone, meet with student parents, guardians, faculty, staff, related to BAC cases.
  • Collaboration:

  • Close collaboration with the Center for Prevention and Outreach, the University Counseling and Psychological Services, Campus Residences, University Police and all University Academic and Administrative departments and offices in responding to students at risk and providing appropriate follow-up in the context of the campus wide Behavioral Assessment Committee (BAC).
  • Liaison to University Police, Campus Residences Student Advocate.
  • Committee participation: Rules Revision Committee; Alcohol Policy Revision Committee; Behavior Assessment Committee; Mental Health Advisory Board; Special Admissions and Search Committees.
  • Other University-related activities:

  • Participate in other University events, programs, and professional development opportunities as a representative of the Office of Residential Community Standards.
  • Supervision of Staff Assistant and Assistant Coordinator (graduate student) and two Residence Hall Directors with Community Standards function assignment.
  • Other Duties as assigned as appropriate to rank and departmental mission.
  • Special Notes:

    This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption. Night and weekend work may be required.

    Stony Brook University is 100% tobacco-free as of January 1, 2016. See our policy and learn more at

    Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

    Essential Position:

    This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such are required to report to work/remain at work even if classes are cancelled, and the campus is working on limited operations in an emergency.

    About Stony Brook:

    Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Pollock-Krasner House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.

    Stony Brook University is an Affirmative Action/Equal Opportunity employer. We encourage protected veterans, individuals with disabilities, women and minorities to apply.

    If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at

    Official Job Title: Senior Staff Assistant
    Job Field: Administrative & Professional (non-Clinical)
    Primary Location: US-NY-Stony Brook
    Department/Hiring Area: Campus Residences/Residential Programs-Stony Brook University
    Schedule: Full-time Day Shift 8:30 a.m. - 5:00 p.m.Campus Residences/Residential Programs-Stony Brook University
    Posting Start Date: Aug 11, 2017
    Posting End Date: Aug 25, 2017, 10:59:00 PM
    Salary: Commensurate with experience within range of $63,000-$73,000
    Salary Grade: SL3


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