Madison, WI
Aug 12, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

JOB NO.: 91742-AS

Work Type: Staff-Full Time


Location: Madison

Categories: Information Systems/Technology

Employment Class: Academic Staff-Renewable

Position Vacancy ID: 91742-AS

Working Title: Assistant Director, Systems



FTE: 100%

Anticipated Begin Date: SEPTEMBER 25, 2017

Term: This is a renewable appointment.

Advertised Salary:

Minimum $75,000 ANNUAL (12 months)
Depending on Qualifications

Degree and Area of Specialization:

Bachelor's degree

Minimum number of years and type of relevant work experience:

Minimum of 10 years of progressively responsible administrative work and supervisory experience which includes student financial aid functions or an equivalent combination of relevant education and experience.

Demonstrated sound judgment, strong organizational skills and multi-tasking capabilities. Strong analytical, technical and problem-solving skills with the ability to troubleshoot complex issues and develop solutions is necessary.

Knowledge and experience working with Campus Solutions Integrated Student Information System (SIS), specifically the Financial Aid Module.

Knowledge and experience working with ImageNow.

Knowledge and experience working with an integrating cloud based software.

Knowledge and experience with Education Partners, preferred.

Position Summary:

The Office of Student Financial Aid (OSFA) endeavors to generate, evaluate, and implement strategic initiatives that create sustainable, long-term improvements in the University of Wisconsin - Madison's financial aid programs and in alignment with OSFA's student-centric mission, vision, and goals.

This position assists in leading and managing the activities of the financial aid software systems. The scope of these application systems includes PeopleSoft's Campus Solutions (SIS) Financial Aid module, ImageNow as well as other vendor software partnerships that support the Office of Student Financial Aid, such as Education Partners (cloud-based document and verification software).

In collaboration with the Systems team, this position ensures that all federal, state, and institutional regulatory and policy requirements are being met by the software systems. The Assistant Director of Systems also takes a leadership role in developing and managing projects and operational plans that support the mission of the Department, as well as that of the Division.

This position is responsible for gathering business requirements, business analysis, and business process improvements to facilitate development and execution of solutions in response to changes of business needs or availability of new technology. The position must continually research and analyze new functionality and tools that are delivered; as well as work with the analysts and developers to continually improve the business processes that serve the students, their families, and the Division of Enrollment Management.

This position serves as deputy and principal advisor to the Associate Director. Working independently to manage team members, he/she will collaborate with the Associate Director to establish and oversee the strategic direction and operational objectives of the Systems Unit. This position also serves an as expert resource person within the Office of Financial Aid and as a liaison to the campus community on various key administrative policies and practices.

Diversity and inclusion are primary values for the Division of Enrollment Management and are integral to achieving our strategic goals. We seek candidates with an awareness of and commitment to the principles of diversity and inclusion across all spectrums. Staff will serve as role models by practicing exemplary, respectful and inclusive behaviors in all of our interactions.

This position indirectly supervises business analyst and technical team members responsible for the Systems area of the department. Assist in ensuring appropriate staffing and provides back up for area functions as necessary.

Additional Information:

Core Competencies:

-Expert knowledge of financial aid legislation and internal and external reporting requirements and ability to objectively evaluate systems requirements and processes to administer financial aid across a large and complex university campus.
-Ability to find solutions and develop implementation plans in a highly automated environment.
-Excellent in providing and coaching others in professional, courteous, and tactful service delivery while establishing and maintaining harmonious and effective work relations with students, staff, faculty, and the general public.
-Ability to work under pressure.
-Ability to set priorities and manage multiple high-priority tasks simultaneously.
-Skill in the operation of standard office equipment and related software in a timely, accurate, and efficient manner.
-Ability to maintain the confidentiality of information.


Ann Bradshaw
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

Please click on the Apply Now button to start the application process. You will be asked to upload a cover letter, resume and contact information for at least three professional references. References will not be contacted without advanced notice.

Additional Link: Full Position Details

NOTE: A Period of Evaluation will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Aug 11 2017 Central Daylight Time

Application Close: Sep 10 2017 11:55 PM Central Daylight Time