Administrative Assistant, Study of Religions (Part-time)

Winston Salem, NC
Aug 12, 2017
Institution Type
Four-Year Institution
Administrative Assistant, Study of Religions (Part-time)

*Cover letter is required with application.*

Summary: The Administrative Assistant performs a variety of administrative tasks to assist the Department Chair, faculty, and Administrative Coordinator in carrying out departmental duties and responsibilities. This is a 10 month position requiring 18.5 working hours per week each year (August 1 through May 31).

Essential Functions:

  • Greets visitors in a pleasant and professional manner, answers, places, directs phone calls, coordinates and monitors conference calls, takes messages and replies to questions regarding programs, office procedures, and policies.
  • Collects/compiles information, such as memos, letters, reports, faculty syllabi, etc.
  • Assists in planning, coordinating, and promoting departmental events, meetings, and activities.
  • Coordinates tasks and works in tandem with the Administrative Coordinator to facilitate an efficient and positive work environment.
  • Maintains departmental inventory of supply items and ensures furniture, equipment, and facilities are in proper working order.
  • Manages classroom usage through EMS (room scheduling system) and assists with maintaining classroom space and technology.
  • Helps process financial transactions, travel reports, vouchers, and department bills. Tracks expenses and processes funds accordingly.
  • Maintains and analyzes departmental funds; tracks and monitors expenses; processes department credit card statements and expenses, reconciles general ledger on a monthly basis and submits journal entries as needed.
  • Enters courses into Banner and provides course information, such FYS offerings and Undergraduate Bulletin updates, to the Dean’s Office as required.
  • Assists with faculty projects and administrative needs as directed.
  • Assists with major/minor declaration process and student registration.
  • Assists with communication between the department and all other units on campus
  • Assists with department website updates and maintenance.

Required Education, Knowledge, Skills, Abilities:

  • Some college level business related courses and progressive administrative/office management experience.
  • General knowledge of office management procedures and techniques.
  • General knowledge of a budget system and financial and accounting procedures.
  • Ability to demonstrate effective communication skills both verbally and in writing.
  • Proficiency in Microsoft Office (including Word, Excel, PowerPoint), Banner, Google products, a reporting system, database programs, and other software.
  • Ability to operate peripheral office equipment (e.g. digital camera, scanner, copier).
  • Ability to maintain confidentiality of records and information according to federal guidelines.
  • Ability to organize office workflow and prioritize work assignments.
  • Accuracy and attention to detail.
  • Ability to interact with faculty, staff, and administrators with diverse backgrounds.
  • Ability to work occasional evenings and weekends as required.
  • Ability to update skills on a continual basis.

Preferred Education, Knowledge, Skills, Abilities:

  • Bachelor’s degree with five years of related experience or an equivalent combination of education and experience.
  • General knowledge of the WFU budget system and financial and accounting procedures.
  • Proficiency in Cognos.


  • Responsible for own work.

Note: This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce, and encourages qualified candidates across all group demographics to apply.

Winston-Salem, North Carolina, United States