Operations Manager

Stanford University

Operations Manager

Job Number:

Note: Not all unique aspects of the job are covered by this job description


Perform specialized, diverse work activities and coordinate solutions, working independently, solely supporting the operations, maintenance, repair, upkeep, inventory tracking, and refurbishing activities related to the physical environment and building systems of the university's Jasper Ridge Biological Preserve. The Preserve has approximately 18,500sq ft. of structures located on 1,200 acres. In addition to Core Duties listed below, the job requires the following:

  • Provide an array of services in support of the Preserve's physical structures, including but not limited to plumbing, electrical, carpentry and construction.
  • Oversee and manage assigned staff engaged in facilities management at the Preserve.
  • Provide logistical support to on site researchers.
  • Operate and maintain heavy equipment without supervision (ie: forklift, loading, grading, compacting, flail mowing, excavating) in order to maintain the Preserve infrastructure and its environs.
  • Responsible for the daily operation of a 24,000W photovoltaic system, a solar/propane HVAC system, and operation of an emergency generator during grid failure.
  • Responsible for maintaining 9 miles of roads on the Preserve (includes surface maintenance and keeping clear of brush and trees). Periodically will have to remove heavy tree obstructions.
  • Coordinate with the Executive Director of the Preserve and local fire authorities on issues such as fuel reduction; maintaining fire staging areas and fire breaks; and complying with jurisdictional fire code issues.
  • Setup and operate audio/video equipment and record events with HD camcorder.
  • Working knowledge of Stanford University applications to include ISpace, FIMS, ChemTracker desired.
  • Knowledge of ecosystems and ability to understand ongoing biological research at the Preserve so that facilities operations will support and not interfere with scientific endeavors.
  • Knowledge and experience in carpentry, plumbing, electrical, small engine/motor operation and maintenance, photovoltaic power systems and solar/propane HVAC.

    This is an individual contributor role.


  • Serve as property operations / maintenance point of contact for facilities' issues in assigned building(s), unit(s), lab(s); initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment), suggest metrics, monitor and report related trends; perform condition assessments on appearance, equipment, or troubleshooting (formulated by another group, FSM), analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization (monitor usage, gather info, provide recommendations, follow-up, shutdown requirements), analyze data and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, manage related budget; coordinate maintenance logistics (to avoid faculty conflicts, events).
  • Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; completing record keeping; establishing tracking system, gathering information and, information gathering and support for space allocation decision makers.
  • Implement facility security programs by developing procedures/practices, distributing keys, providing building access, and monitoring access records. Helping to assess security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules.
  • Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.
  • Serve as safety management coordinator by: correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; tracking chemical inventory, disposal, hazardous waste; developing, coordinating, evaluating and ensuring compliance with disposal procedures in laboratory settings; developing and conducting safety training and/or new employee facility orientation; and maintaining and participating in emergency preparedness, recovery and business continuity coordination.
  • Helping to coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); Provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping and delivery.
  • Coordinate space management and planning activities including: analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).

    * - Other duties may also be assigned


    Education & Experience:

    Bachelor's degree and five years related, demonstrated facilities management experience, or a combination of education and relevant experience.

    Knowledge, Skills and Abilities:

  • Analytical skills to analyze and track complex space, equipment and financial data.
  • Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.
  • Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.
  • Working knowledge of applications such as Excel, Word, PowerPoint, Project.
  • Experience working with internal and external vendors and services contracting.
  • Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control.

    Certifications and Licenses:

  • Valid California Non-commercial Driver's License.


  • Frequently stand/walk, seated, performs desk-based computer tasks.
  • Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds
  • Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
  • Ability to obtain and maintain a California Non-commercial Class license and drive day or night.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Requires 24-hour response availability seven days per week for emergency situations.
  • May be exposed to noise > 80dB TWA.
  • May working at heights 4 - 10 ft.


  • Must comply with the California Vehicle Code and Stanford University requirements when operating university-owned vehicles.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

    Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu

    Final offers of employment are contingent upon successful completion of national criminal background check, national sex offender registry search and, where applicable, driving record.

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    Job: Facilities

    Location: School of Humanities and Sciences
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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