Finance/Grants Management Specialist (float)

Stanford University

Finance/Grants Management Specialist (float)

Job Number:

The Department of Medicine (DOM) began medical instruction in 1909 with students receiving their MD degree in 1913. Over the past one hundred plus years we have graduated thousands of students and have expanded to fourteen divisions. As an academic medical center, we have a tripartite mission (research, education, patient care). Most importantly, the Department of Medicine is a clinical department focused on human health. Our faculty and staff collaborate to support a broad spectrum of work from bench scientists doing basic research to educators training the next generation of physicians, to clinicians caring for patients in the hospital and clinics. We make inquiries at all levels that might translate into taking better care not only of the individual patients but also for whole populations of patients. In addition, the Department has a long history in computational science, quantitative science, health services research, informatics and epidemiology. If you would like to be a part of our history and help move us into the future, we welcome you to consider a career in the Department of Medicine.

Our Department Operations group is currently recruiting for a full-time, exempt, benefits-eligible floating Finance/Grants Management Specialist to perform a variety of regular and recurring professional accounting functions involving fiscal interpretation and analysis, reconciliations, and reviews of multiple accounts and transactions as well as manage the post award activities on grants, contracts, program projects, and federal grants, both routine and complex. This position will be part of a finance/grants management specialist float pool.

Duties include:
  • Analyze accounting transactions and information to summarize current financial position at the unit or organization-wide level.
  • Collect data and perform research on details of transactions. Generate, review, analyze and communicate financial data that reflects actual financial performance against approved budgets. Prepare and present quantitative and qualitative analyses focusing on variances from budget and prior data.
  • Capture, track, and report revenue and expenses; determine appropriate procedures for accounting record preparation, research of transactions and reporting. Oversee, reconcile, and resolve problems relative to complicated accounts.
  • Maintain and review accounting process controls; recommend and implement any approved modifications; perform preliminary analysis and recommend solutions.
  • Run and analyze moderately complex financial reports, often from multiple systems; prepare basic management information reports.
  • Participate in work area or unit projects.
  • Serve as a resource to local units and other departments to resolve accounting-related issues, as needed.
  • Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
  • Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
  • Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
  • Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
  • Serve as a resource on subject area to principal investigator staff.
  • Construct and assemble data for budgeting, forecasting, and decision making; develop conclusions, and present high level summary of recommendations.

    * - Other duties may also be assigned
    Bachelor's degree plus four years of applicable experience, or combination of education and relevant work experience.

  • Intermediate proficiency in business applications, such as Microsoft Office; intermediate Excel skills.
  • Demonstrated knowledge of and experience with accounting systems and the internet; computer literacy.
  • Understanding of and ability to apply accounting skills and concepts.
  • Knowledge of Generally Accepted Accounting Principles.
  • Demonstrated communication skills, including the ability to clearly and effectively communicate information to internal audiences and client groups.
  • Demonstrated project management skills and ability to contribute as part of a project team.

  • Knowledge of governmental regulations.
  • Ability to understand, interpret, and communicate policies and procedures.
  • Ability to complete Cardinal Curriculum I and II within first year in role.
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
  • Extreme attention to detail.
  • Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
  • Excellent time management and organizational skills.
  • Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).
  • Stanford University financial work experience preferred.
  • Post-award grant administration experience in an academic institution

  • Constantly perform desk-based computer tasks.
  • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
  • Occasionally write by hand, twist, bend, stoop and squat.
  • Rarely stand, walk, reach or work above shoulders and use a telephone.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job

    Job: Finance

    Location: School of Medicine
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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