Stanford University


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As the oldest medical school in the western United States, the Stanford School of Medicine is devoted to training tomorrow's leading physicians and scientists, conducting leading-edge biomedical research, and creating new ways to prevent and treat disease across the world. We currently seek a proven financial professional to help support this important work.

Reporting to the Associate Controller, the School of Medicine is seeking an Accountant to perform moderately complex accounting activities and finance functions, including monitoring accounts, reconciliations, reviewing/approving purchases and reimbursements, general ledger transactions, and journal entries involving the School of Medicine, Howard Hughes Medical Institute, and VA Medical Center.

Duties include:
  • Research and resolve operating budget GL errors/default AP accounts. Develop solutions to correct errors and rationales to explain anomalies and work with the Associate Controller/Controller and the assigned SOM departments to resolve.
  • Collect data and perform research on details of transactions. Monitor and manage housing allowance transactions on a bi-monthly/ad hoc basis as requested by the departments, ensuring adherence to established policies and guidelines. Independently review and approve early Project/Task/Award accounts for sponsored projects.
  • Reconcile department accounts on a monthly basis. Identify reasons that accounts may not balance and work with the departments to correct.
  • Identify, prioritize, and resolve accounting issues. Independently review expense reimbursements from the departments. Ensure all reimbursements are allowable and compliant with Stanford and State/Federal policies.
  • Work with the departments to collect annual figures for the monthly inter-entity journal. Independently review figures for accuracy and input the figures into the journal. Ensure the journal stays in compliance.
  • Work with peers and department leadership to communicate and implement any new financial/reporting systems.
  • Recommend, assist, test, or implement process streamlining, system improvements, or work flow changes. Contribute to the development and maintenance of desktop procedures and process documentation.
* - Other duties may also be assigned

About Stanford University School of Medicine

Stanford University School of Medicine, located in the heart of Silicon Valley, was founded in 1858 with a mission to be the premier research-intensive medical school that improves health through leadership, diversity, and a collaborative approach to discovery and innovation in research, education, and patient care.

With more than 2,304 faculty, each providing a unique mix of research, education, and patient care effort, organized in 30 academic departments and 16 interdisciplinary institutes and centers, supported by more than 3,900 staff, educating 3,000 students, postdoctoral fellows, clinical residents/fellows, and trainees, and collectively generating about $2.6B in revenues, the School of Medicine is Stanford's largest school and truly a complex organization.

Holistically, the School of Medicine is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of staff, Stanford offers career development programs, competitive pay that keeps pace with market trends, and benefits that increase financial stability and promote healthy, fulfilling lives.
  • Accounting experience in an academic or fund accounting environment.
  • Associate degree plus two years of applicable experience, or combination of education and relevant work experience.
  • Proficiency in basic business applications, such as Microsoft Office; user knowledge of Excel.
  • Basic knowledge of accounting systems and the internet; computer literacy.
  • Understanding of and ability to apply accounting skills and concepts.
  • Ability to draft professional e-mails, memos, business letters, and reports, and to clearly and effectively communicate information to internal audiences and client groups.
  • Ability to learn project management skills and to participate as part of a project team.
  • Constantly perform desk-based computer tasks.
  • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
  • Occasionally write by hand, twist, bend, stoop and squat.
  • Rarely stand, walk, reach or work above shoulders and use a telephone.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

  • May work extended hours during peak business cycles.
  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

Job: Finance

Location: School of Medicine
Schedule: Full-time
Classification Level:

To be considered for this position please visit our web site and apply on line at the following link:

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.


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