Assistant Director, Facilities Administration

Waltham, MA
Aug 11, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Bentley University

Posting Details
Position Information

Trades/Building Operations

Employment Type

Summary of the Position

The Assistant Director, Facilities Administration oversees the Facilities Customer Service Center and Financial personnel. The Assistant Director manages the daily work flow of all work requests make by Faculty, Staff and Students. The Assistant Director is responsible for purchasing, receiving, and issuing materials as needed for the Facilities Management staff to efficiently maintain the buildings at Bentley University. The Assistant Director is responsible for keeping all technologies current which include Infor, Kronos, Autocad, Cognos and Banner. The Assistant Director manages the recurrent budgets of the Division including the preparation of the annual budget.

Essential Functions

Purchase materials/inventory on a daily basis for supplies needed through the procurement card system.

Oversee all conference center events as they relate to Facilities.

Research and order non-inventory materials for all Facilities Management employees. Analyze and research materials and services billed to Bentley from various vendors in order to ensure accurate accounting as well as efficient cost spend/cost.

Monitor inventory in the Infor system and conduct periodic cycle counts.

Track and log materials received in Bentley's database as well as generate reports for analysis. Remove obsolete items in the database.

Monitor work orders in the Infor system, schedule daily/weekly work loads of all Trades, Grounds, Contractors, and Building Services.

Conduct database audits and check work order accuracy and timeliness of completion. Generate reports for analysis.

Provide customer service to all the campus community and the facilities management staff on a daily basis.

Budget Analysis for annual budget submission along with budget forecast for 5 year to 10 year plans.

Participate in the hiring, orientation and training of new staff employees within the Division.

Plan, implement and review with the Executive Director of Facilities Management the overall organizational structure, policies and procedures for the Division.

Minimum Qualifications(Education and Experience Requirements)

B.S. plus a minimum of 10 years experience with building systems and construction.
Person must be knowledgeable in design and operation of building mechanical and electrical systems.
Must have the ability to work in a highly technological environment utilizing Word, Excel, Powerpoint, Banner, Infor, Autocad, Cognos, Kronos, and energy management systems.
Must hold and maintain a valid, unrestricted United States driver's license, with an insurable driving history as determined by Bentley's insurance carrier.

Physical Demands

Individual is required to lift materials up to twenty five pounds occasionally for the unloading, restocking, and distribution of inventory. Operation of an electric pallet jack is required to transfer bulk inventory from delivery trucks to warehouse.

Posting Detail Information

Posting Number

Special Instructions to Applicants

Bentley University requires reference checks and may conduct other pre-employment screening.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you possess a minimum of a bachelor's degree?
    • Yes
    • No
  2. * Do you possess a minimum of 10 years of related experience?
    • Yes
    • No

Documents Needed To Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

    Bentley University is an Equal Opportunity Employer, building strength through diversity.


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